PROJECT SCOPE MANAGEMENT Flashcards
Of the causes listed, which is the LEAST common cause of product scope change?
a. Resource changes
b. External events
c. Value-added changes
d. Customer-requested changes
A
Common causes of scope change include external events, errors in defining the product scope,
Value-adding changes, implementing a contingency plan or workaround, and the customer seeing the
product and wanting changes. Resource changes do not cause product scope changes.
Requirements should be __________________ to prove that the requirements have been met.
a. Documented
b. Shared with all stakeholders
c. Quantifiable
d. Qualitative
C
While you are collecting requirements for a project, you should also determine how to show
they’ve been met. To help with this, all requirements should be quantifiable.
Patricia is placing control accounts at selected management points in the WBS. She is including one or more work packages in each account but making certain that only one work package is associated with only one control account. These management control points will be used to integrate scope, budget, Actual Cost, and schedule and compare these to which of the following in order to measure performance?
a. Planned value
b. Planned cost
c. Earned Value
d. Schedule baseline
C
The best answer choice is C. A control account is used to integrate scope, budget, Actual Cost, and schedule and allow for comparison to Earned Value for performance measurement.
A document that provides detailed deliverable, activity, and scheduling information about each component in the work breakdown structure is called:
a. A project schedule
b. Network diagram
c. WBS dictionary
d. WBS reference guide
C
The WBS dictionary documents all details, along with any additional information about WBS elements. This could include a step-by-step process or work instructions necessary to complete that WBS element.
A condition or capability that is necessary to be present in a product, service, or result to satisfy a business need is called:
a. A requirement
b. A configuration
c. A specification
d. A stakeholder need
A
By definition from the PMBOK® Guide.
The project management plan, verified deliverables, and requirements documentation are inputs to which of the following processes?
a. Validate Scope
b. Define Scope
c. Control Scope
d. Plan Scope Management
A
The best answer choice is A because the items listed are inputs to the Validate Scope process.
A requirement states that a newly implemented software program must pull information for multiple reports and then analyze the data showing a range and standard deviation. To meet this requirement, which of the following inspection techniques should you use?
a. Measure
b. Inspect
c. Examine
d. Test
D
Because you can’t see what is happening, you have to infer, based on the result. This is an example of how you perform testing.
When creating a simple requirements register, which of the following would you not expect to see included?
a. Stakeholder name and position
b. Location of the vendor
c. Description and type of requirement
d. Acceptance criteria and urgency/need for the requirement
B
Vendor location is often not a requirements consideration and, therefore, would not be listed.
Mark is managing a project involving manufacturing a new CMOS sensor for a digital camera. He has directed his team to perform optical tests to determine whether the number of pixels contained on the sensor image meets the specifications on the requirements documentation. Which technique is the team performing?
a. Manage quality
b. Control quality
c. Inspection
d. Collect requirements
C
The best answer choice is C because the team is performing an inspection of the product to determine whether it meets the specifications of the requirements.
Which of the following acronyms defines the hierarchical decomposition of the project work that is required by the project team?
a. RAM
b. RBS
c. OBS
d. WBS
D
The best answer choice is D because WBS is the acronym for the Work Breakdown Structure and
defines a hierarchical decomposition of the work required of the project team.
Performed periodically throughout the project, as needed, the Validate Scope process formalizes acceptance of the completed project deliverables. To accept deliverables, the customer looks at the scope baseline and the requirements. Which of the following is NOT a document you would use to validate scope?
a. The WBS dictionary
b. The requirements documentation
c. The Requirements Traceability Matrix
d. Integration documents
D
Integration documents are not used to validate scope.
As the project manager, you are working with the stakeholders to get formal acceptance of the project
deliverables. Which of the following processes are you conducting?
a. Verify Scope
b. Validate Scope
c. Monitor Stakeholder Engagement
d. Control Scope
B
The best answer choice is B because documenting the scope for the stakeholders is done in the Validate Scope process.
Paula is a new project manager who has just begun planning a complex project. She needs to comprehend the details of the work that is required from the project team members. In order to gain a better understanding, Paula needs to break the work down into smaller pieces in a logical way to manage it more efficiently. Which of the following defines what Paula is doing?
a. Define activity durations
b. Decomposition
c. Progressive elaboration
d. Earned Value management
B
The best answer choice is B. Decomposition is the process of dividing the project scope and deliverables into smaller, more manageable parts.
Probably the most important tool available to a project manager (and their team) for outlining the total scope
of the project is:
a. The procurement management plan
b. The risk management plan
c. The WBS (work breakdown structure)
d. The communications management plan
C
The creation of the WBS, which is an output of planning, defines and communicates the scope of the project.
Judy is holding a meeting with key stakeholders. They are actively involved and are providing a large number
of ideas on requirements for the new project. Judy and her team need to sort these ideas into groups for
review and analysis in order to help the stakeholders consolidate them into more meaningful requirements.
Which of the following tools would be the best choice for Judy’s team to use in order to accomplish this task?
a. Brainstorming
b. Pareto chart
c. Affinity diagram
d. Idea/mind mapping
C
The best answer choice is C. An affinity diagram is typically used to group and sort a large number of ideas for review and analysis.
The key benefit of the Validate Scope process is that it brings objectivity to the acceptance process and
increases the probability of final product, service, or result acceptance. What is the primary output of the
Validate Scope process?
a. Close-out of the project
b. Accepted deliverables
c. Ensuring that deliverables meet performance criteria
d. Ensuring that the project team thoroughly understands scope requirements
B
In Validate Scope, you want the customer or sponsor to accept and sign off on deliverables.
Yvonne is managing a small project to prepare a printed parts catalog for her company’s line of electronic surveillance systems, including cameras, control systems, and video monitors. She wants to keep printing costs at a minimum, and several key stakeholders have come to her requesting additional ideas be incorporated, including business reply cards, order forms, shipping label blanks, and so on. She knows this can result in scope creep, and she feels it is necessary to create a scope control form that can be used to manage and control project scope changes. She has determined that she needs three status fields to categorize these requests including approved, rejected, and deferred, so that she can take the appropriate actions on these change requests. Once implemented, what action should Yvonne take on any scope change requests with an approved status?
a. Review and discuss with the project team members
b. Review and dispose using the Integrated Change Control process
c. Review and dispose by sending to the project sponsor
d. Review and dispose using the Monitor and Control Project Work process
B
The best answer choice is B. Change requests are processed through the Perform Integrated
Change Control process.
