Project Preparation & Initiation Flashcards
Phases
- Initiation
- Planning
- Execution
- Monitoring & Control
- Closing
Initiation
- Create business case
- Define goals
- Develop project definition
- Identify stakeholders
Planning
- Define scope
- Create project plan
- Set budget baseline
- Define roles & responsibilities
Execution
- Allocate & manage resources
- Develop the product or service
- Meet often and fix issues
Monitoring & Control
- Track effort and cost
- Monitor progress
- Ensure adherence to plan
- Prevent disruptions
Closing
- Handover & review deliverables
- Document learnings
Objectives of Preparation Phase
- Provide all information needed to start the project
- Communicate all information to all stakeholders - Definition of all project goals and services
- Close cooperation with the customer - Assesses the project goals and deliverables
- technical feasibility
- return on investment
Project Management Tasks
- Define the goals, objectives and deliverables
- Identify risks, assumptions and constraints
- Estimate cost and time
- Create the project definition document
- Take the go / no-go decision
S. M. A. R. T. Properties
(S) Specific: What is expected, Why is it important, Who is involved
(M) Measurable: Measure the progress towards the goal
(A) Achievable: Possibility to accomplish this goal
(R) Relevant: Within the available resources, knowledge, and time
(T) Time-Bound: Within a realistic time frame and achievable until a target deadline
CLEAR Properties of goals
(C) Collaborative: Check that your team is encouraged to work together
(L) Limited: The scope of your goals should be limited enough to make them manageable
(E) Emotional: Your goals should feed emotionally important to you and to your team members
(A) Appreciable: Large tasks need to be broken down to make them more achievable
(R) Refinable: Goals need to be flexible to adapt and be refined as new situations arise
Completion Criteria
- Explicit deliverables that must be attained
- Communication tool between stakeholders to agree on whether a deliverable is done
Project Go / No-Go Decision
- Costs
- Personnel costs
- Equipment costs
- Organizational costs - Benefits
- Monetary profit: market analysis
- Investment profit - Risks
- Economic risks
- Technical risks
- Create and evaluate alternatives
Checklist
- Is each goal
- defined explicitly and accurately?
- achievable SMART? - Are all important non-goals defined?
- Are contradictions resolved?
- Are schedule and budget estimates realistic?
- Do stakeholders accept all goals and estimates? - Are important assumption, constraints, and risks identified and assessed?
