Project Management Flashcards
______________can be described as any human activity that involves carrying out a non-repetitive task.
A Project
The art of planning for the future has always been a human trait. In essence, a ____________can be captured on paper with a few simple elements: a start date, an end date, the tasks that have to be carried out and when they should be finished, and some idea of the resources (people, machines, etc) that will be needed during the course of the project.
Project
Project Management model is (IPECC):
- Initiating
- Planning
- Executing
- Controlling
- Closing
“Initiating” stage of project management is:
Articulate your vision for the project, establish goals, define expectations and the scope of your project.
- Identify stakeholders
- Identify high level resources
- Develop high level Milestones
Deliverable- project charter and preliminary scope statement
“Planning” stage of project management is:
Refine the scope, assemble your team, identify specific tasks and activities to be completed, develop a project plan, schedule and budget.
“Executing” stage of project management is:
Accomplish your goals by developing and leading your team on day to day activities, solving problems and building your project.
“Controlling” stage of project management is:
Monitor changes to the project, make corrections, adjust your schedule to respond to problems or adjust your expectations and goals.
“Closing” stage of project management is:
Deliver your project to your audience or customer, acknowledge results and assess its success; take the time to compose a written evaluation of the project and development effort.
E-learning is distant learning that relies on:
Web-based delivery systems
_____________is responsible for achieving project’s deliverables. Produces plan of action, monitors progress to keep project on track, leads project team and communicates project status and information.
Project Manager (PM)
_______is interested in or affected by the project. Contributes to the project by providing feedback.
Stakeholder
____________authorizes the project, provides executive authority to the project team, helps set course goals, helps identify constraints and inspires the team. May have authority to release project team members so they can work on the project.
Sponsor
__________Internal and external person for whom the course is developed; influences the course by providing guidance on its navigation, use of clear language and operation on existing equipment.
Customer
__________Expert in their area or profession. Responsible for completing activities in the project plan related to their subject matter expertise.
Subject Matter Expert
The project management plan includes:
- Scope definition
- Work Breakdown Structure
- Change Management Plan
- Risk management plan
- Schedule
- Budget
- Staffing Plan
- Communication Management Plan
- Procurement Plan
___________describes each deliverable (report, prototype, system etc) that is created or updated as a result of the project.
Work breakdown structure
____________changes to the project scope, sometimes called scope creep, are the most common cause for troubled projects. The change management plan defines the process used to submit a request for a change to the project, the form used and process the project team will use to evaluate and respond to the request.
Change Management Plan
_______________is the cost of the project. Similar to the project schedule, it may list the cost of each deliverable of the WBS and should include the cost of new equipment.
Budget
“Schedule” stage of project management is:
The project schedule, at the most general level, lists the planned date of the project start and finish. It typically lists the start and finish dates of each of the deliverables of the WBS.
________identifies the number and skills of people needed to complete the project. Ideally, it describes these people by skill. Additionally, the plan identifies dates the resource is needed and amount of resources required.
Staffing Plan
Communication management plan:
Defines the type of and need for information by the stakeholders, when they need that information and how the information will be given to them
Procurement plan:
Defines the resources planned to be purchased, planned purchase date and process used to request and evaluate potential suppliers.
The work breakdown structure (WBS) of the project divides it into a comprehensive list of deliverables or milestones:
- Needs analysis report
- Instructional design report
- Deployment plan
- Development status report
- Course prototype
- Pilot offering attendance report
- elearning course
- Summative evaluation report
________________is a term that is inextricably linked to the Internet.
E-Learning
Articulating your vision for the project, establishing goals, defining expectations and scope of the project is the __________stage.
Initiating Stage
Delivering your project to the audience, acknowledging results and assessing its success; making a written evaluation of the project and development effort is the _______stage.
Closing Stage
Monitoring changes to the project, making corrections, adjusting schedules, expections and goals in response to problems is the _________.
Controlling Stage
Accomplishing goals by developing and leading the project team, solving problems and building the project day to day is in the ___________.
Executing Stage
Refining the scope of the project, assembling the project team, identifying specific tasks activities that need to be completed; developing a project plan, schedule and budget is the _________.
Planning Stage
IPECC is the Project Management Model and stands for__________.
- Initiating
- Planning
- Executing
- Controlling
- Closing
Two tools to help manage a project are________and______________.
Gantt Chart and Milestones Chart
This chart a standard format for displaying project schedule information by listing project activities with start and completion dates in a calendar format:
Gantt Chart
This chart usually has thick black bars to show summary of tasks; lighter horizontal bars to show duration of tasks; arrows that show dependencies between tasks:
Gantt Chart
This chart marks a significant events during the lifecycle of the project such as completion of critical goals, deliverables and customer sign off of key documents:
Milestone Chart
E-learning projects are normally smaller than other types and require quick deployment with high quality outcomes on________
Small budgets
The development of an online course can be complex and require services from a variety of _____________persons.
Specialized
The ________may have the authority to release project team members from their regular work to dedicate time toward project development.
Executive sponsor
The __________can be an engineer, computer programmer, instructional designer, faculty member or research person.
Subject Matter Expert
The _______can be used in several aspects of course development such as evaluating navigation, language and system operation.
Customer
The _________is a complete description of the project described in the preliminary scope managment statement.
Scope definition
The_______describes each deliverable for the project such as a report, prototype or system.
Work Breakdown Structure
The _______is the result of the project managment team taking into account potential risks and analyzing them for the correct responses.
Risk management plan
The________sometimes referred to as project creep, defines the process for submitting a request to change some aspect of the project.
Change management plan
The _______outlines the start and completion dates for the project; and gives start and completion dates for each deliverable.
Schedule
The ________gives the cost estimate for the project; and cost of each deliverable along with néw additions to the project.
Budget
The_______plan identifies the number of personnel required with specialized skills that are necessary to complete the project.
Staffing plan
The _______tells what information is to be given to stakeholders, when it is to be given and how it is to be disseminated; such as project status report and project performance report.
Communication management plan
The_________outlines resources that are required to be purchased for completion of the project with dates and times of the purchase and processes to be utilized.
Procurement plan
