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APC Project Management Revision Pack > Programming & Planning > Flashcards

Programming & Planning Flashcards

1
Q

How do you get the client to buy into the milestones within the programme?

A

Regular reviews of the contract with the Client and explaining the cause and effects of decisions to the Contract.

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2
Q

Who owns programme float?

A

No clear rule – generally it belongs to the contractor

The contractor normally includes float in his programme to accommodate his risk items and also provide time for correcting mistakes

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3
Q

When there is a delay at the middle of the project, would you consider the actual delay or the delay for the whole period?

A

The actual delay caused by the item in question.

It is not fair to offset against any float time the contractor may have built up through good progress.

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4
Q

What is a programme?

A

A programme describes the sequence in which tasks must be carried out so that a project (or part of a project) can be completed on time.

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5
Q

What do programmes identify?

A
  • Dates and durations allocated to tasks.
  • A critical path (the sequence of critical tasks upon which the overall duration of the programme is dependent).
  • Tasks which can only be carried out after other tasks have been completed.
  • Tasks which can be carried out simultaneously.
  • ‘Float’ within tasks that are not on the critical path (that is, delays that can be incurred without affecting the critical path).
  • The need for specific resources such as plant, services or materials and their lead time.
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6
Q

Can you name some types of Programming Techniques

A
  • The Critical Path Method (CPM).

- The Program Evaluation and Review Technique (PERT).

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7
Q

Who’s responsibility is it to monitor the contractors working schedule?

A

The PM’s so they can check?

  • check it complies with the client’s time requirements
  • check it acknowledges any restraints imposed on the construction of the works
  • ensure that the level of detail is appropriate for the illustrating the progress of the works
  • ensure it suitable for monitoring the progress of the works
  • confirm the sequencing and logic of the schedule
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8
Q

What is the critical path?

A
  • The shortest sequence in which a project can be completed in.
  • It is also considered to be the projects bottleneck..
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9
Q

What is PERT?

A

Programme, Evaluation, and Review Technique

You create three estimates for the duration of a project,

  • The most Optimistic (Shortest)
  • The most pessimistic (Longest)
  • The most likely (an average of the two)
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10
Q

What can be identified from the project programme?

A
  • The overall Start Date.
  • The overall Completion Date.
  • The start date for each activity.
  • The completion date of each activity.
  • The amount of ‘Float’ each activity has.
  • The Critical Path.
  • Tasks which can only be carried out sequentially.
  • Tasks which can be carried out simultaneously.
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11
Q

What should a programme help you do?

A
  • Plan Activities.
  • Monitor progress.
  • Manage Resources.
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12
Q

What types of Programme are there?

A
  • Contractors Master Programme.
  • Clients Overall Programme.
  • Design Programme.
  • Information Release Schedule
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13
Q

What goes into the Clients Overall Programme?

A
  • Everything, from the appointment of the consultant, through to the completion of the project.
  • This will include work outside the scope of the main-contractor.
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14
Q

What goes into the design Programme?

A

• It describes the sequence of design tasks, i.e. from the process of design from inception through the Technical Design.

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15
Q

What goes into an information release schedule?

A
  • The dates by which information needs to be released by the design team, to avoid any delays.
  • This works both ways, for example when the contractor has a Contactors Design Portion.
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16
Q

What goes into the Contractors Master Programme?

A

• The schedule and sequence of construction activities.

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17
Q

Can you employ a consultant to produce a programme?

A

Yes, on large projects they can prepare the outline programme.

18
Q

What should you consider when preparing a programme?

A 
• Items with a long lead-in.
• Pre-contract works.
• Pre-fabrication elements.
• Works outside of the main contract.
• Relationships with other projects.
• Phasing and Sectional Completion.
BD Department
19
Q

What should a PM do when receiving a contractors programme?

A

• Check that it is not front loaded.

- Check the activity timescales are reasonable and realistic

20
Q

What is a Gantt chart?

A

• A way of displaying a programme, through a combination of bars, each relating to an activity and having a specified duration.

21
Q

What does a Gantt chart programme show?

A 
The:
o Start Date.
o Duration.
o Completion date.
o Of both activities and the project as a whole.
22
Q

What are the advantages of a Gantt chart?

A
  • Suitable for smaller projects.
  • It is suitable for construction as it offers a high level of detail.
  • To detailed for cost planning and estimates.
  • It shows the times to scale.
23
Q

What is Critical Path Analysis?

A

• A way of analysing the programme, to see if the critical path duration can be shortened or activities on it altered.

24
Q

What do you aim to identify when undertaking a Critical Path Analysis?

A
  • Any items with slack float which can be used to improve the programmes critical path.
  • Identify the risky items within the programme, i.e. items on the critical path that also have significantly long lead-in-times on materials etc.
25
Q

What is a Key Milestone?

A

• Specific points along the programme used to measure progress.

26
Q

What is the benefit of having Key Milestones?

A

Helps the project keep site of:
o The key dates.
o The Key Deadlines.

27
Q

What is Float?

A

• The amount of time an activity can be delayed, before it impacts on the completion of the works.

28
Q

Can tasks on the Critical Path have float?

A

• No, if they did you would identify them through Critical Path Analysis and amend the programme.

29
Q

What are the types of Float?

A
  • Total Float.

* Free Float.

30
Q

What is Total Float?

A

• The amount of time an activity can be delayed, before it impacts on the overall completion date.

31
Q

What is Free Float?

A

• The amount of time an activity can be delayed, before it impacts on the start date of another activity.

32
Q

How can you monitor progress on site?

A
  • Compare progress to programme.
  • Compare Valuations against cash flow forecast.
  • Use the ‘S’ curve principles.
  • Milestone Chart.
33
Q

What does PEP stand for?

A

• Project Execution Plan.

34
Q

What does a Project Execution Plan Do?

A

• Sets out the strategy for managing a project, by defining who does what, and how.

35
Q

What might be included within an Project Execution Plan?

A
  • The Project brief.
  • The drawings.
  • The Procurement Strategy.
  • The Programme.
  • The Risk Assessments and Methods Statements.
  • The Health and Safety Strategy.
  • The Quality Assurance Policy.
36
Q

What does ISO Stand for?

A

• Internal Standards Organisation.

37
Q

What is the benefit of having ISO?

A

• It will imply that the product/organisations services are safe, reliable and good quality.

38
Q

What is ISO 9001?

A

• A Quality Management system, used by organisations who want to prove that they consistently meet the needs of their clients.

39
Q

What are the Three types of delay?

A
  • Contract Led.
  • Client Led.
  • Neutral.
40
Q

What is Concurrent delay?

A

• Where multiple delays for numerous causes overlap. The difficulty is in determining the root cause.

41
Q

What types of concurrent delay are there?

A
  • Parallel Fault.
  • Overlapping Events.
  • Truly Concurrent Events.
42
Q

How do you assess Concurrent Delay?

A

• You must determine the root cause, true concurrent delay is actually very rare.
• Once you determine the root cause, you should really discard any other delays.
• Use the Malmaison approach.
o This is where if it is considered that one of the delays is the clients risks, then the contractor should be entitled to a Extension of Time without loss and expense.
o It will have to claim for loss and expense separately.

APC Project Management Revision Pack (20 decks)

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