Procurement And Tendering

Question 1

What are payment timescales for jct contract?

Answer 1

From relevant date this is seven days, the client then has five days to certify and payment must be made within 14 days.

Question 2

What are insurance options for the works?

Answer 2

There are three options, A,B and C. A, is insurance taken out by the contractor and covers full reinstatement including professional fees, it is solely the contractors responsibility to ensure the works are and remain insured. Option B covers the same particulars however it is the employer responsibility to insure. Option C, requires the employer to take out two insurances, (1) insurance for existing structures and their contents, and (2) all risks insurances for the works. This is appropriate for existing buildings that are operational.

Question 3

On 43 Bath Street why did you advise traditional procurement?

Answer 3

To enable the client full control of the design and construction

Question 4

On 43 Bath street how did you get a pre tender estimate at RIBA stage 2? And is the right thing to do?

Answer 4

This is actually a ‘cost plan’. This was based off the Architectural concept. I advised my client that this was high level and noted that because the estimate did not have associated technical detail may yield inaccurate pricing.

Question 5

What is PAS 91?

Answer 5

Standardised pre qualification questionnaire

Question 6

Why do a PQQ?

Answer 6

Reduces the amount of potential tenders

Save time processing inappropriate tenders

Question 7

For 43 Bath Street, what information did you request for the PQQ?

Answer 7

Company details
Insurance
Relevant experience
Health and Safety policy
Environmental policy
Equal Opportunities policies

Question 8

What is the most important practice note for procurement and tendering?

Answer 8

RICS Tendering Strategies 1st Edition

Question 9

What is the main difference in two stage and single stage tendering?

Answer 9

single stage submitted once all technical design is complete

2 stage is when the contractor is brought on board at prior to RIBA stage 4 to help design.

Question 10

What are the advantages and disadvantages with Design and Building Procurement?

Answer 10

Pros
Allows design and construction to overlap
Risk is transferred to the contractor
Provides greater cost certainty

Cons
Yields lower quality of work
Lack designs clarity

Question 11

What does PAS stand for?

Answer 11

Publicly accessible information

Question 12

How do you ensure there is no ambiguity in undertaking your role for the client?

Answer 12

Ensure i supply then with minutes of meetings and confirm instructions

Question 13

What are KPI’s and what are they used for?

Answer 13

These are Key Performance Indicators. These can be used for monitoring costs, track progress, identify strengths and weaknesses and assess specific areas of a project such as sustainability.
These are Key Performance Indicators. These can be used for monitoring costs, track progress, identify strengths and weaknesses and assess specific areas of a project such as sustainability.

Question 14

What is a project execution plan?

Answer 14

This is a framework setting out the management of a project

Question 15

What is in a project execution plan?

Answer 15

Project definition
Cost plan
Management
roles and responsibilities of the parties 
monitoring and reporting coms

Question 16

What different types of procurement are you aware of?

Answer 16

Design and build
Traditional
Management

Question 17

Does the public sector use different types of procurement compared to private?

Answer 17

Totally project specific and has tender impacts as well..

This is governed by public procurement policy in the UK

Government requires standard forms such as PAS 91 for tendering.

Question 18

What is a single stage tender?

Answer 18

Tender sent to contractors at RIBA stage 4 for the whole of the works. Design works to be fully complete.

Good for relatively simple projects

Question 19

What is a two stage tender?

Answer 19

Design and tender overlap.
First stage tender enquiries at stage 2
Chosen contractor then joins the team to work on design.

Good for complex projects

Question 20

What are the pros and cons of D&B?

Answer 20

Pros (time/build ability/cost)

Pros
Time - design and construction overlap
Build ability - client and contractor and liaise to make design feasible (build ability)
Cost - a level of surety

Cons (quality/risk pricing)
Quality - (contractor exploit quality) albeit there is a method to get around this.
Risk - contractor pricing in risk

Question 21

What are the pros and cons of Traditional procurement?

Answer 21

Pros

Certainty of design
Client control
Competitive tendering

Cons
Variations are expensive although flexibility is seen as an advantage

Question 22

What are the pros and cons of Management procurement?

Answer 22

Havent used this

Question 23

What is you understanding of negotiated tender?

Answer 23

Similar to a single stage tender but with one contractor.

The use of one contractor may be chosen due to previous relationships with the contractor, the contractor is providing specialist services or because their are time constraints

Question 24

Why might a client prefer negotiated tender?

Answer 24

Confidence - working with a contractor or supplier they already know

More design input

Speed

Contractor helps to reduce risk

Question 25

L2 - explain how selective tendering worked?

Answer 25

I created a shortlist of prospective contractors i have previous experience with

Question 26

L2 - What questions were included in the PQQ?

Answer 26

Company details

Insurance

Relevant experience

H&S policy

Environmental policy

Equal Opportunities policy

Question 27

L2 - how did you assess the pre qualification questionnaires?

Answer 27

?

Question 28

L2 - why did you use a pre qualification questionnaire when you have experience working with each?

Answer 28

As i had only done a major project with 1 of 3 of them.

I did not fully understand company policy in regards to environmental policy and equal opportunities policy.

Most importantly, I wanted to ensure I had high quality of due diligence prior to advising my client.

Question 29

L2 - what info is included in the Invitation letter to tender?

Answer 29

Project description

Confirms return date

Contract Details

Contact details for queries

Question 30

L2 - What info was included in the tender docs?

Answer 30

Contract return date

Instructions for quetsions, erroes, mid tender interviews and instructions for submitting tenders.

Question 31

L2- why did you want to mid-tender interviews?

Answer 31

This is an opportunity to meet with the tenderers

Get a feel for if they are taking tender seriously (commitment)

Assess progress

Question 32

L2 - what questions were asked at the mid-tender interview?

Answer 32

there was a roof light which was missed in the specification of work which need removal …expand on this!!!!!

Who else was tendering (not allowed)

Extensions for tendering period