Case study

Question 1

Can you name other procurement routes?

Answer 1

Design and build

Management procurement

Question 2

Why did your client not opt for traditional procurement competitive tendering?

Answer 2

Early contractor involvement required

Client required price surety

Competitive tendering would increase time requirements and client wanted work done ASAP

Question 3

Are there time and cost implications using competitive tendering?

Answer 3

Yes design would need to be complete and the design and construction cannot overlap.

Competitive pricing can be an advantage however greater time is required.

Question 4

How did you ensure the level of was pricing was satisfactory for negotiating the tender?

Answer 4

Once submitted the price was negotiated by the project qs.

Question 5

What information does the project qs use for pricing “?

Answer 5

Bcisand in house rates

Question 6

What is a pre construction agreement and why was this utilized?

Answer 6

This is allows the client to employ the contractor prior to the contract. It enables significantly more contractor collaboration for elements of the design.

Question 7

What are the advantages of using a pcsa?

Answer 7

Construction risk decreases as the contractor uses their specific knowledge to improve build ability

Question 8

Why was the intermediate contract chosen over minor works?

Answer 8

Allows collateral warranties 
Allows a pcsa 
Greater control procedures 
Allows sectional completion 
Allows partial possession

Question 9

What other consultants were appointed on the contract?

Answer 9

Hoare lea Plymouth m&e consultants

T&g engineers

Question 10

What were the services provided by the structural engineer?

Answer 10

Scaffold fixings, some were missing and the o and Marion did not have information on lateral loadings. They tested this.

They also provided ser services for the fire ducts and later the louvre screening and also the design for the new roof.

Question 11

What formed the contract documentation for the project?

Answer 11

Jct intermediate contract with cdp with amends for jersey law
Bhp contract drawings
Bhp preliminaries
Hoare lea basement car park ventilation specification
Ac Mauger priced tender

Question 12

What documents were provided to the contractor detailing the design?

Answer 12

Hoare lea basement car park ventilation specification for tendering to their sub contractor. This formed their cdp portion. Also bhp speciation

Question 13

What is the governing health and safety legislation in jersey? What was the effect on the project?

Answer 13

Management in construction jersey 2016

Defines project as a major project 
Required a hspc
Requires pcsi 
Requires healthy and safety file
Hspc also approves construction phase plan and prepares a f9 notice

Question 14

What was the flat roof finished with and what were the defects?

Answer 14

Sika single ply adhered to insulation
This was de bonded
Spoiled with no routine maintenance
Approximately 100 tears leading to water ingress

Question 15

What is a Granite Rain Screen?

Answer 15

Cladding attached to primary structure
Forms ventilated system
LW4 was ventilated

Question 16

What is Grade A Office Space

Answer 16

Offices in best locations
best building materials
Professionally Managed

Question 17

What is traditional Procurement?

Answer 17

This is when the design and construction are separated

Question 18

For LW4 explain the tendering process and the procurement option?

Explain why each were used

Answer 18

This was traditional procurement
Negotiated tender

The client wanted to ensure they retained full control of the works. The building was in use and they needed to ensure a PM and CA mitigated ‘heavy handed’ works on site.

Negotiated tender was chosen because of AC Mauger track record.

Question 19

Traditional Method of procurement with negotiated tender? Explain how this worked?

Answer 19

The design and construction were separated for the benefit of client control. The PCSA allowed the contractor to be employed prior to the contract to enable full collaboration on design issues.

Question 20

What is a disadvantage with using a traditional procurement with negotiated tendering?

Answer 20

No comepetition to comparison.

Question 21

Why didn’t the client opt for 2 stage tendering?

Answer 21

AC Maugers track record with my client.

Question 22

Why was design and building procurement route not suitable?

Answer 22

The contractor may not fully understand the requirements.

Sensitivities of a fully occupied Grade A Building

Question 23

At what RIBA stage is a contractor

normally invited to tender in traditional procurement and why?

Answer 23

At RIBA Stage 4 (Technical Design). This is because traditional procurement requires all design to be complete prior tendering.

Question 24

What are the advantages of traditional procurement?

Answer 24

Higher Quality of work as the client has more control

Easy to adopt

Question 25

What are the advantages of negotiated tender?

Answer 25

Early contractor involvement
price can be returned faster
contractor involvement in the design

Question 26

What is the disadvantage of the negotiated tender?

Answer 26

Lacks competition and comparative analysis although the Project Quantity Surveyor can help mitigate this disadvantage

Question 27

Why a 2011 contract?

Answer 27

The PCSA was entered into prior 2016
Legal advice was sought by client in
house council who advised us to proceed under the current Jersey ammends.

Question 28

Why have CDP?

Answer 28

This is to enable contractor to procurement and detail specialist design.

Question 29

Explain how the CDP portion worked on LW4?

Answer 29

Hoare Lea plymouth the M&E consultant provided the client with a performance specification for the car park smoke extract fans

The contractor then had the responsibility to procure the works which they took responsibility for.

Question 30

What works consisted for the CDP portion?

Answer 30

Car Park smoke extract ventilation fan

Question 31

What other options were there for remediation to the roof and why was this not possible?

Answer 31

Patch repair however because of the extent and because the smoke extract fan required removal and reinstatement meant that it did not make economical sense to do this.

Question 32

What was wrong with the plant detailing prior to the works at LW4 and how was it leading to water ingress?

Answer 32

The plant was on top of a big foot louvre system, however the foot pads did not spread load sufficiently and had penetrated through the single ply membrane.

Question 33

Why was it not comprehensive?

Answer 33

The M&E consultant advised the car park ventilation system was not adequate

Question 34

How did you find out the building was not compliant with the smoke extract?

Answer 34

During the pre acquisition stage a review of the O&Ms indicated some information was missing. This was followed up with Building Control who confirmed that there was no information on the smoke extract.

Question 35

How did the M&E consultant find work out the basement ventilation was not compliant?

Answer 35

They ran a computational fluid dynamics analysis.

Question 36

How did you comply with the Surveying Safely guidance note?

Answer 36

Conduct pre assessment of likely risks
Ensured lone working provisions were made
Ensured i had appropriate PPE
Ensured suitable protection was in place to protect from falls

Question 37

What is the difference between sectional completion and partial possession?

Answer 37

Sectional completion defines practical completion of a section within the contract.

Partial possession allows the employer to use part of the works for intended use prior to completion.

Question 38

Was there sectional completion at Liberation House?

Answer 38

yes, this was for the fire rated duct and the disabled WC areas on each floor.