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CAPM > Procurement > Flashcards

Procurement Flashcards

1
Q

What is project procurement management?

A

Project procurement management includes the processes necessary to purchase or acquire products, services, or results needed from outside the project team.

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2
Q

What is the process whereby modifications to documents, deliverables or baselines associated with the project are identified, documented, approved, or rejected?

A

Change control

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3
Q

What is an agreement?

A

An agreement is any document or communication that defines the initial intentions of a project. This can take the form of a contract, memorandum of understanding (MOU), letters of agreement, verbal agreements, email, etc.

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4
Q

What is the right to apply project resources, expend funds, make decisions or give approvals?

A

Authority

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5
Q

When a buyer seeks to ensure that the proposal selected will offer the best quality for the services required, What type of evaluation is used?

A

Source selection criteria. The source selection criteria may include but are not limited to: capability and capacity, product cost and life cycle cost, delivery dates, technical expertise and approach, and specific relevant experience.

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6
Q

What is the definition of statement of work? (SOW)

A

State of work is a narrative description of products, services or results to be delivered by the project.

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7
Q

What are the broad categories associated with legal contractual relationships?

A

Fixed price or cost reimbursable.

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8
Q

What does plan procurement management involve?

A

Time procurement management involves documenting project procurement decisions specifying the approach and identifying potential sellers

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9
Q

What are the inputs for the plan of procurement management process?

A

Project management plan
Project charter
Business documents
Enterprise environmental factors
Organizational process assets
Project documents

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10
Q

What are the outputs for the plan procurement management process?

A

Procurement management plan
Procurement strategy
Source selection criteria
Procurement statement of work
Project documents updates
Organizational process assets updates
Bid documents
Independent cost estimate
Make or buy decision
Change requests

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11
Q

What are the tools and techniques used in the plan procurement management process?

A

Expert judgment
Data gathering
Data analysis
Meetings
Source selection criteria

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12
Q

What is negotiation?

A

Negotiation is a discussion aimed at reaching an agreement. Procurement negotiation clarifies the structure, rights and obligations of the parties and other terms of the purchases so that mutual agreement can be reached prior to signing the contract. Then negotiation should be led by a member of the procurement team that has the authority to sign contracts.

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13
Q

What does the conducting procurements process involve?

A

The conducting procurements process involves obtaining responses to bids and proposals, selecting a vendor and awarding the contract

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14
Q

What is advertising in procurement?

A

Communicating with uses or potential users of a product service or results. Existing lists of potential sellers often can be expanded by placing advertisements in general circulation publications such as selected newspapers or in specialty trade publications. Most government jurisdictions require public advertising or online posting of pending government contracts.

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15
Q

What are the inputs to the conduct procurements process?

A

Project management plan
Seller proposals
Procurement documentation
Project documents
Organizational process assets
Enterprise environmental factors

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16
Q

What are the outputs for the conduct procurements process?

A

Project management plan updates
Project documents updates
Selected sellers
Organizational process assets updates change requests

17
Q

What are the tools and techniques used in the conduct procurements process?

A

Interpersonal and team skills
Bidder conferences
Expert judgment
Advertising
Data analysis

18
Q

What expertise should be considered in the conduct procurements process?

A

Expertise should be considered from individuals or groups with specialized knowledge or training in the following topics: proposal, evaluation, technical or subject matter. Relevant functional areas such as finance, engineering, design, development, supply chain management, etc, industry registry, environment laws, regulation and compliance requirements and negotiation.

19
Q

What is the process of controlling procurements?

A

Control procurements is the process of managing procurement, relationships, monitoring contract performance, making changes as appropriate, and closing out contracts.
It ensures that both the sellers and the buyers performance meet the projects requirements according to the legal agreement.

20
Q

What are the inputs for the control procurements process?

A

Project management plan
Project documents
Approved change requests
Enterprise environmental factors
Organizational process assets
Procurement documentation
Agreements
Work performance data

21
Q

What are the outputs to the control procurements process?

A

Procurement documentation updates
Organizational process assets updates
Project management plan updates
Project documents updates
Closed procurements
Change requests
Work performance information

22
Q

What are the tools and techniques used in the control procurements process?

A

Inspection
Claims administration
Audits
Expert judgment
Data analysis

23
Q

A power/ interest grid supports a grouping of stakeholders according to their what?

A

Level authority (power)
Level of concern about the projects outcomes (interest)
Ability to influence the outcomes of the project (influence)
Ability to cause changes to the project’s planning or execution (impact)

24
Q

What is the stakeholder cube?

A

The stakeholder cube is a refinement of the grid models such as the power/ influence grid.
This model combines the grid elements into a three-dimensional model that can be used to identify and engage the stakeholder community.

25
Q

What is the salience model?

A

The salience model describes classes of stakeholders based on assessments of power, urgency and legitimacy.
Useful for large complex networks of relationships among project stakeholders.

26
Q

What are the directions of influence in stakeholder categorization?

A

Directions of influence classifies stakeholders according to their influence on the work of the project or the project team itself in the following ways:
Upward direction usually indicates senior management
Downward direction indicates those who contribute knowledge or skills temporarily
Outward direction indicates a colder groups outside the project team
Sidewood direction indicates peers of the project manager

27
Q

What are the categories that the stakeholders can be in the stakeholder engagement assessment matrix?

A

Unaware of the project and its potential impacts
Resistant to any changes that may occur as a result of the work or its outcomes
Aware of the project but indifferent or neutral to it
Aware of the project and supportive of the work and its outcomes
Aware of the project and be leading by actively engaging the project to ensure the project is a success

28
Q

What are the inputs to the identify stakeholders process group?

A

Project management plan
Project charter
Organizational process assets
Enterprise environmental factors
Project documents
Business documents
Agreements

29
Q

What are the outputs to the identify stakeholders process group?

A

Stakeholder register
Project documents updates
Project management plan updates
Change requests

30
Q

What are the tools and techniques used in the identify stakeholders process group?

A

Data gathering
Data analysis
Data representation
Meetings
Expert judgment

31
Q

To increase the chances of success, when should the process of stakeholder identification and engagement commence?

A

As soon as possible after the project charter has been approved, the project manager has been assigned, and the team begins to form.

32
Q

What must be included in the stakeholder register?

A

Stakeholder classification
Identification information
Assessment information

33
Q

Identification information, assessment information and stakehold of classification are included in which document?

A

Stakeholder register

CAPM (12 decks)

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