Processes: SU (starting up a project) and IP (initiating a project)

Question 1

what is the purpose of Starting up a project (SU)

Answer 1

to establish if we have a viable and worthwhile project

note: Once you have a project mandate (can be extensive or less formal), you can start the Su process

Question 2

when is the project mandate is refined to project brief

Answer 2

during the SU stage

Question 3

what are the 7 key objectives of the during the SU process

Answer 3

• There is a business justification for moving into IP and this is documented in the outline business case
• all the required authorities exist for initiating the project
• There is enough information available to define and confirm the scope of the project within the project brief
• The ways the project can be delivered have been reviewed and a suitable project approach selected
• That we have appointed individuals to do the work of IP and, or take significant project management roles in the project
• We have planned the work to be done in IP
• We are not wasting time initiating a project based on unsound assumptions relating to scope, time, acceptance criteria and constraints.

Question 4

what are the outputs of SU (starting up a project)

Answer 4

• The project management team : note the executive is the first team role to be filled. The project executive then selects the project manager
• The project brief: developed from the project mandate
• The project approach: the way in which the solution will be delivered is described in the project approach
• The plan for the initiation stage
• The lessons log and the daily log - any relevant lessons from previous projects can be considered whilst undertaking this project

Question 5

when does a project move from SU (starting up a project) to IP (initiating a project)

Answer 5

once the project brief is approved

Question 6

what is the purpose of IP (initiating a project)

Answer 6

to establish solid foundations for the project so that the organization can understand the work that needs to be done to deliver the project’s products before committing to significant expense

Question 7

in which stage does the project manager agree how the documents for the project will be agreed

Answer 7

during IP (initiating a project)

Question 8

what are the 9 activities that happen during IP (initiating a project)

Answer 8

• Agree the tailoring requirements
• Prepare the risk management approach
• Prepare the change control approach
• Prepare the quality management approach
• Prepare the communications management approach
• Set up the project controls
• Create the project plan
• Refine the business case, which also includes the creation of the benefits management approach
• Assemble the project initiation documentation

Note: The Project Initiation Documentation, the benefits management approach and the next stage plan are approved by the Project Board at the end of this stage.