Processes: Controlling a stage (CS), Managing product delivery (MP), Managing a stage boundary (SB) Flashcards
what is the controlling a stage process
the main part of the Project Manager’s work and provides the direction for the day-to-day management of the stage and the overall project
what happens during managing product delivery
where the teams will undertake the work itself
what happens during managing a stage boundary
prepares for the end stage assessment with the Project Board
what happens during Controlling a stage (CS)
- Work to be done is Authorised
- Monitor progress of the work, including signing off completed work packages
- Review the situation and triggering new work packages
- Report highlights
What are the 5 main objectives of Controlling a stage (CS)
- That attention is focused on delivering the products
- risks and issues are kept under control
- the business case is kept under review
- ensure that the agreed products are delivered to the stated quality standard, within cost, time and effort targets and to make sure they are ultimately in support of the agreed benefits
- That the project management team is focussed on delivery within the tolerances.
what is the purpose of the managing product delivery process (MP)
to control the link between the Project Manager and the Team Manager or Managers, by agreeing the requirements for acceptance, execution and delivery
what are the 4 main objects of managing product delivery (MP)
- That work on products allocated to the team is authorized and agreed
- That Team Managers, team members and suppliers are clear about what it to be produced and what is the expected effort, cost or timescales
- That the planned products are delivered to expectations and within tolerance
- That accurate progress information is provided to the Project Manager at an agreed frequency to ensure that expectations are managed.
what are the 3 activities that happen during managing product delivery (MP)
- Accept a work package
- Execute a work package
- Deliver a work package
what is the purpose of Managing a stage boundary (SB)
To enable the Project Manager to provide the Project Board with sufficient information to be able to:
- Review the success of the current management stage
- Approve the next stage plan
- Review the updated project plan
- Confirm the continued business justification and acceptability of risks.
what are the objectives of Managing a stage boundary (SB)
- Assure the Project Board that all products in the current Stage Plan have been completed as defined
- Prepare the stage plan for the next stage
- Review and if necessary update the PID (project initiation documentation)
- Provide the information needed for the Project Board to assess the continuing viability of the project.
- record any lessons or information that can help later stages or other projects
- Request authorization to start the next management stage
what are the objectives when dealing with exceptions during Managing a stage boundary (SB)
- To review and if necessary, update the PID
- To provide the information needed for the Project Board to assess the continuing viability of the project.
- To prepare an exception plan as directed by the Project Board
- To seek approval to replace the project or stage plan for the current stage with the exception plan
what the main outputs of Managing a stage boundary (SB)
- an end stage report
- a stage plan for the next stage,
- a request to approve next stage plan
what the main outputs of Managing a stage boundary (SB) if a project is in exception
- an exception plan
- end stage report
- a request to approve exception plan
