Theme: progress Flashcards
what is the purpose of the progress theme
- to establish mechanisms to monitor and compare actual achievements against those planned
- provide a forecast for the project objectives and the project’s continued viability
- control any unacceptable deviations
what are the 2 types of controls throughout a project to assess the progress
- Time-Driven such as checkpoint and highlight reports which are issued at a defined frequency
- Event driven which represent a specific event occurring such as the completion of a stage or the authorization of a work package
how do the project board work by “management by exception”
because they are kept informed about the project through highlight reports and only have progress meetings if there will be deviation from the tolerance levels
what are the main controls for the project board to assess progress
- Authorization throughout the project
- highlight reports
- Exception reports
- issue reports
- Exception assessment (when they decide what action to take due to deviation from tolerances)
what are the main controls for the project manager to assess progress
- Authorizations (Authorize work packages including setting work package tolerances)
- Progress updates
- Exceptions and changes: Use of the daily log, issue register, product status account, quality register and risk register during the stage
- the lessons report (made through logging lessons)
How does Prince2 allow the project to progress smoothly without frequent and unnecessary communication between the different levels within the project team
by defining tolerances for time, cost, quality, risk, benefit and scope.
who sets the overall requirements and tolerance levels for the project
Corporate or Programme management
*Note: if the project is likely to exceed the agreed project tolerances, the project board must inform Corporate or Programme management *
who allocates the tolerances for each management stage
The project board do this and inform the project manager of what the tolerances are
Note: The Project Board can review progress and decide whether to continue, change or stop the project
how does the project manager inform the project board of deviations that exceed tolerances
They inform the project board through exception reports
what does a team manager have control of
has control of a work package, within the work package tolerances agreed with the Project Manager.
If tolerances are likely to be exceeded, the team manager will raise it as an issue to the project manager
what is the Prince2 minimum to assess the progress of a project
- Define its approach to controlling progress in the project initiation documentation (PID)
- Be managed in stages
- Set tolerances and be managed by exception against these tolerances
- Review the business justification when exceptions are raised
- Learn lessons to improve performance
what are the 3 ways control in a project is provided by to monitor progress
- Delegating authority downwards through the team structure
- Dividing the project into management stages and having in place
- Time-driven and event-driven progress reporting and reviews, and raising exceptions.