Processes: SU and IP Flashcards
SU
Starting up a Project process
IP
Initiating a project process
What is the purpose of the starting up a project process?
To ensure that the prerequisites to initiating a project are in place (do we have a viable and worthwhile project?) and stopping poorly conceived projects
What should the project mandate entail?
- Terms of reference for the project
- Prospective Executive identified
What is developed based on the project mandate?
The project brief, during SU
What are the seven key objectives of the SU?
- There’s a business justification for moving into IP
- All required authorities exist for IP
- There’s enough information to define the project scope in the project brief
- A suitable project approach has been selected
- Individuals to do IP have been appointed
- The work to be done during IP has been planned
- Not letting projects based on unsound assumptions go ahead
What six activities are part of starting up a project?
- Appoint the Executive and the Project Manager
- Capture previous lessons
- Design and appoint the project management team
- Prepare the outline business case
- Select the project approach and assemble the project brief
- Plan the initiation stage
What five outputs should starting up a project have?
- The project management team
- The project brief
- The project approach
- The plan for the initiation stage
- The lessons log and the daily log
What’s the purpose of the initiating a project process?
To establish solid foundations for the project so that the organization can understand the work that needs to be done to deliver the project’s products before committing to significant expense
What are the ten objectives of IP?
- Identify the reasons for doing the project, benefits expected and associated risks
- How and when the project’s products will be delivered and at what cost
- How the quality required will be achieved
- How risks, issues and changes will be identified, assessed and controlled
- How progress will be monitored and controlled
- The scope of what to be done and the projects to be delivered
- Who is to be involved in project decisionmaking
- How baselines will be established and controlled
- How the corporate, programme management or customer method will be tailored to suit the project
- Who needs information, in what format and at what time
What are the nine activities under IP?
- Agree the tailoring measures
- Prepare the risk management approach
- Prepare the change control approach
- Prepare the quality management approach
- Prepare the communications management approach
- Set up the project controls
- Create the project plan
- Refine the business case, including benefits management approach
- Assemble PID
What does the Project Board need to approve at the end of IP? (3)
- The Project Initiation Document
- The benefits management approach
- The next stage plan
