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Prince2 Foundation > Extra cards > Flashcards

Extra cards Flashcards

1
Q

What is comprised in the PID? (8)

A
  1. detailed business case
  2. risk management
  3. quality management
  4. change control
  5. communication management
  6. project plan
  7. project controls
  8. tailoring of PRINCE2
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2
Q

When is the lessons log established?

A

During SU

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3
Q

Who is accountable for the business justification of a project?

A

The executive

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4
Q

When managing projects in a commercial environment, consider that there may be multiple sets of: (6)

A
  1. business cases/reasons for undertaking the project
  2. management systems
  3. governance (including disclosure=
  4. organization structures
  5. delivery approaches
  6. corporate cultures
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5
Q

What is a risk driver?

A

The source of risk (i.e. the event or situation that gives rise to risk)

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6
Q

Definition: risk exposure

A

The extent of risk borne by the organization at the time

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7
Q

Definition: Dependency

A

A dependency means that one activity is dependent on another, There are at least two types of dependencies relevant to a project: internal and external.
Internal: between two project activities
External: between a project activity and a non-project activity

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8
Q

What is the difference between changing and transforming?

A

Transformation is a term, common to program management, used to describe a distinct change to the way an organization conducts all or part of its business

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9
Q

What’s a leading indicator?

A

Measure progress towards events and allow management to track whether it is on course to achieve the expected performance.

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10
Q

What’s a lagging indicator?

A

Measure performance that follows events, and allow management to track how well actual performance matches that which was expected

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11
Q

What’s the difference between objectives and KPIs?

A

Objectives are what the project needs to achieve, whereas KPIs are the measures that indicate whether or not progress is being made towards achieving the objectives

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12
Q

What does “commission” stand for?

A

The guidance uses the term “commission” for the activity or authority to request the project. The organization commissioning the project will usually provide the project sponsor.

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13
Q

What is a “sponsor”?

A

The role that is the main driving force behind a program or project

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14
Q

Definition: Program

A

A temporary structure designed to lead multiple interrelated projects and other work in order to progressively achieve outcomes or benefits for one or more organizations

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15
Q

What is an exception assessment?

A

A review by the project board to approve or reject an exception plan

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16
Q

Which role needs to be appointed first?

A

The Executive, in SU

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17
Q

In which process are the customer’s quality expectations confirmed?

A

SU

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18
Q

When is the project management team designed?

A

SU

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19
Q

Who should check the team plan to ensure it’s technically feasible?

A

supplier assurance

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20
Q

At what point are reviewers for a quality review selected?

A

When the relevant stage is planned

21
Q

Who is primarily responsible for executing the controlling a stage process?

A

The project manager

22
Q

Which role advises on suitable reviewers for each quality review?

A

project assurance

23
Q

What’s the “backbone of management information systems” in PRINCE2 projects?

A

Plans

24
Q

Which document defines target review and approval dates for project products?

A

Quality register

25
Q

Which document contains measurable quality criteria for a product?

A

Product description

26
Q

Where does it say whether the project will be bought off the shelf?

A

Project approach

27
Q

An ‘exception report’ is considered in which Project Board activity?

A

Giving ad hoc direction

28
Q

What is the purpose of the risk budget?

A

Funds included within the project budget to cover the costs of implementing risk responses

29
Q

Who decides on the use of the Project Assurance role?

A

The Project Board

30
Q

What type of control is an end stage assessment?

A

Event-diven

31
Q

Which of these is reviewed and updated if necessary when preparing for an end stage assessment?

A
  1. Issue register.
  2. Quality management approach.
  3. Change control approach.
32
Q

Which document will include post project activities to confirm benefits that cannot be measured at project closure?

A

Benefits management approach

33
Q

What may be allocated a tolerance?

A

Time and cost

34
Q

What part of the project does ‘controlling a stage’ manage?

A

the day-to-day

35
Q

When is a risk register first produced?

A

initiating a project

36
Q

How does the controlling a stage process support the manage by exception principle?

A

Agreeing tolerances with the Team Manager for the delivery of a work package

37
Q

Which process is triggered by the project manager’s request to initiate a project?

A

Which process is triggered by the project manager’s request to initiate a project?

38
Q

Which process is triggered by the project manager’s request to initiate a project?

A

Directing a project

39
Q

In which activity should alternative options to recover from an exception situation be considered?

A

Escalate issues and risks

40
Q

If, after a quality review follow-up action, an error is still unresolved, what action should be taken?

A

An issue is raised

41
Q

Which role is responsible for capturing the customer’s quality expectations?

A

The Project Manager

42
Q

How does the controlling a stage process support the manage by exception principle?

A

Agreeing tolerances with the Team Manager for the delivery of a work package

43
Q

What purpose does the benefits management approach fulfil after the project has closed?

A
  1. As a reference for who will undertake the review activities.
  2. To define what benefits assessments need to be undertaken.
  3. Establishes a baseline from which the improvements will be measured.
44
Q

The specific objectives of an end stage assessment are to:

A
  1. Check that risk responses for both opportunities and threats are appropriate.
  2. Verify that the product handover was in accordance with the change control approach.
  3. Review the stage plan for which the Project Manager is seeking approval.
45
Q

The Chair of a specific quality review is first identified where?

A

The quality register

46
Q

Who is responsible for approving the project product description?

A

The Executive

47
Q

An exception assessment is held to consider what?

A

An exception plan

48
Q

Which role should the Project Manager consult to check that the risk management approach meets corporate standards and policies?

A

Project assurance

49
Q

In which process are checks made for changes to the project management team?

A

Managing a stage boundary

Prince2 Foundation (14 decks)

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