Policy 340

Question 1

What is Policy 340?

Answer 1

Disciplinary Policy

Question 2

Policy 340

Define Discipline?

Answer 2

Any formal corrective action taken by the department toward any member who violates policy, rules, regulations or statute.

Pre-disciplinary measures include counseling memos, deficiency notices and performance expectation memos, may be used as preliminary corrective actions in appropriate cases

Question 3

Policy 340

What are the types of disciplinary action?

Answer 3

1. Written Reprimand-signed by the member and made part of their personnel file
2. Suspension
3. Demotion
4. Dismissal

The type of disciplinary action chosen shall be appropriate to the seriousness of the violation

Question 4

What are the disposition of complaints?

Answer 4

1. Unfounded-Did not occur
2. Exonerated - Acts did occur but was justified
3. Not involved - member was not involved
4. Not sustained -investigation fails to discover sufficient evidence to prove or disprove
5. Sustained -sufficient evidence to clearly prove misconduct

Question 5

Who can approve discipline that exceeds a 24 hour suspension?

Answer 5

The appropriate Assistant Sheriff or Commander

Question 6

What type of discipline can a division commander approve?

Answer 6

Written reprimand up to a 24 hour suspension

Question 7

What type of discipline can a supervisor approve?

Answer 7

Any supervisor may administer an oral reprimand to a subordinate in his command.

Any other type of disciplinary action may be recommended by a supervisor to their superior

Question 8

Division Commanders are authorized to issue written reprimands for performance deficiencies under what guideline?

Answer 8

1. Written reprimands must be properly documented
2. They may not be issued in any case where the member must be interviewed or required to provide written documentation, to determine if the alleged act occurred-I/A for that
3. Division commander will first submit copies of all documentation, appropriate memorandums from supervisors, a brief summary for cause for the action and a draft written reprimand to their assistant sheriff or commander for review/approval
4. The package will be forwarded to I/A and all materials reviewed. I/A will then create a PI file and issue an I/A tracking number
5. The P/I file will be returned to the division and a final written reprimand shall be prepared by the division and signed by the division commander and acknowledged by the effected member (signed or refused)
6. The original written reprimand will be given to the member, two signed copies along with all supporting documentation will be forwarded to I/A for retention. The complete written reprimand will be referenced in the member personnel file
7. The member’s rights are guaranteed by the county grievance procedure
8. The records pertaining to the written reprimand will be retained for 5 years after the investigation is closed in accordance to Department Records Control Scedule