PM Environments Flashcards
Balanced matrix structure
Organizational resources are pooled into one project team (members from all over the org)
PM authority: low-mod
PM role: PT
Budget: FM and PM
Cultural norms
Culture and style of the organization.
Affect how project is managed.
e.g.: work ethics, hours, view of authority, shared values.
Enterprise Environmental Factors (EEFS)
Conditions that effect how PM manages the project.
Internal (within organization) - policy, etc.
External (outside org) - law, regs, etc.
Functional (aka centralized) structure
Organization divided into functions, each with a functional manager. Arranged by work being done.
Each dept acts independently of others.
PM authority: little to none
PM role: PT
Budget: FM
Governance Framework
Describes the rules, policies, and procedures that people within the organization abide by.
Addresses the organization, but also the portfolios, programs, and projects.
Addresses alignment (port, prog, proj) with org vision, risk management, performance factors, and communications
Hybrid structure
Organizational Structure:
Blend of other structures
PM authority: mixed
PM role: Mixed
Budget: FM and/or PM
Multidivisional structure
Organizational Structure:
Organizations with duplication of efforts within the org, but not within each dept or division (e.g. IT dept for each division). Decentralized.
PM authority: little-none
PM role: PT
Budget: FM
Organic or simple
Organizational Structure:
Loosely organized - people work side-by-side. No big formal depts (startup)
PM authority: little-none
PM role: PT/coord
Budget: owner/operator
Organizational Process Assets (OPAs)
Collection of processes, policies, procedures from corporate knowledge base.
2 categories:
1) processes, policies, procedures.
2) organizational knowledge bases
Organizational knowlege repositories
Databases, files, historical info used to better plan/manage a project.
E.g. of an OPA created internally.
Organizational system
Can create things by working with multiple components that working with individual components could not create if they worked alone.
Org system directly affects how the PM utilizes their power, influence, leadership, and even political capital, to get things done in the environment.
Project Management Office (PMO)
Business unit that centralizes the ops and procedures of all projects within an org.
Supportive, controlling, or directive.
Project-oriented structure
Organizational Structure:
Project team assigned to one project for the duration of the project
PM authority: high-total
PM role: FT
Budget: PM
Strong matrix structure
Organizational Structure:
Resources pooled into project team. Team members from all over.
PM authority: mod-high
PM role: FT
Budget: PM
Virtual Organization
Organizational Structure:
Uses network structure. 1 point of contact for each dept who send/receive all messages for that dept.
PM authority: low-mod
PM role: FT or PT
Budget: FM and PM
