4 - Project Integration Management

Question 1

Assumption Log

Answer 1

Assumption = something believed to be true or false, but no proof yet.

Assumptions proven wrong can become risks for the project.

All assumptions recorded in Assumption Log for testing and analysis - outcomes are recorded.

Question 2

Benefit/cost Ratio (BCR) Model

Answer 2

An example of a benefits comparison model.

Examines the benefit-to-cost ratio.

Question 3

Change Control Board (CCB)

Answer 3

Committee that evaluates worthiness of proposed change and either approved or rejects the proposed change.

Question 4

Change Control System (CCS)

Answer 4

CCS communicates the process for controlling changes to the project deliverables.

System works with configuration management system and seeks to control and document proposals to change the project’s product.

Question 5

Change log

Answer 5

All changes that enter a project recorded here.

Also recorded: characteristics of the change (time, cost, risk, scope details).

Question 6

Change Management Plan

Answer 6

Details the project procedures for entertaining change requests:
- how change requests are managed, documented, approved, declined.

Question 7

Closure Process

Answer 7

Final process group of PM life cycle - responsible for closing the project phase or project.

Project documentation is archived.
Project contracts are closed.

Question 8

Communications Management Plan

Answer 8

Defines who will get what info,
How it is received,
Modality of communication.

Question 9

Configuration Identification (you should review configuration in the PMBOK)

Answer 9

Includes labeling of the components, how changes are made to the product, accountability of the changes.

Question 10

Configuration Management Plan

Answer 10

An input to control scope.

Defines how changes to the features and functions of the project deliverable and scope may enter the project.

Question 11

Configuration Management System

Answer 11

Configuration management = managing changes to the product.

From PMBOK: a collection of procedures used to track project artifacts and monitor and control changes to these artifacts.

Defines how stakeholders are allowed to submit change requests, conditions for approval, and how it is validated - in the project scope.

Also documents characteristics and functions of the project’s products and changes to product characteristics.

Question 12

Configuration Status Accounting

Answer 12

Organization of product materials, details, and prior product documentation.

Question 13

Configuration verification and auditing

Answer 13

Scope verification and completeness auditing of project or phase deliverables to ensure that they are in alignment with the project plan.

Question 14

Contract Closure

Answer 14

Formal verification of the contract completeness by the vendor and the performing organization.

Question 15

Cost Baseline

Answer 15

Aggregated costs of all the work packages within the work breakdown structure (WBS)

Question 16

Cost Management Plan

Answer 16

Details how costs will be planned for, estimated, budgeted, monitored/controlled.

Question 17

Explicit knowledge

Answer 17

Quickly and easily expressed through conversations, documentation, figures, numbers.

Easy to communicate.

Question 18

Future Value

Answer 18

FV = PV(1 + I)^n

Benefit comparison model to determine future value of money.

I = interest rate
n = number of periods

Question 19

Integrated Change Control

Answer 19

Process to consider and control the impact of a proposed change on the project’s knowledge areas.

Question 20

Issue log

Answer 20

Issue = point of contention - project direction needs to be resolved.

All issues documented in issue log. Also:

• owner
• deadline to resolve
• outcome

Question 21

Mathematical Model

Answer 21

Project selection method to determine likelihood of success.

Linear/nonlinear/dynamic/integer/multiobjective programming

Question 22

Milestone

Answer 22

Significant point or event in the projects progress that represent accomplishments in the project.

Projects usually create milestones as the result of completing phases within the project.

Question 23

Milestone List

Answer 23

Details milestones and their attributes.

Used for several areas of project planning, also helps determine how quickly the project may be achieving its objectives.

Question 24

Murder boards

Answer 24

Committees that ask every conceivable negative question about the proposed project.

Goals to expose strengths and weaknesses, and kill it if needed.

AKA project steering/selection ctte.

Question 25

Net Present Value

Answer 25

Evaluates monies returned on a project for each period the project lasts.

Greater than zero is good.

Involves finding present value of each period (year), adding that up.

Question 26

Payback Period

Answer 26

Estimate to predict how long it will take project to pay back an organization for the project’s investment of capital.

Question 27

Present Value

Answer 27

Benefit Comparison Model to determine present value of a future amount of money.

PV = FV / (1 + I) ^n

FV = future value
I = Interest rate

Question 28

Procurement Management Plan

Answer 28

Controls how project will acquire goods and services

Question 29

Project Charter

Answer 29

Document that authorizes the project.

Defines initial requirements of the stakeholders. Endorsed by entity outside of the project boundaries.

Question 30

Project Management Plan

Answer 30

Documented approach of how a project will be planned, executed, monitored/controlled, closed.

Collection of subsidiary management plans and related docs.

Question 31

Project Scope Management Plan

Answer 31

Defined how scope will be planned, managed, controlled.

Question 32

Quality Baseline

Answer 32

Documents quality objectives for the project, including metrics for stakeholder acceptance of the project deliverable.

Question 33

Quality Management Plan

Answer 33

Defines what quality means for the project, how project will achieve quality, how project will map to organizational procedures pertaining to quality.

Question 34

Regression Analysis

Answer 34

Mathematical model to examine the relationship among project variables (cost, time, labor, and other metrics).

Question 35

Risk Management Plan

Answer 35

Risk is an uncertain event or condition that may affect the project outcome.

RM Plan defines how the project will manage risk

Question 36

Risk Register

Answer 36

Centralized database consisting of the outcomes of all other risk management processes, such as outcome of risk identification, qualitative/quantitative analysis.

Question 37

Risk Response Plan

Answer 37

Subsidiary plan defines risk reponses that are used for positive and negative risks.

Question 38

Schedule Baseline

Answer 38

Planned start and finish.

Comparison of baseline and actual is the schedule variance.

Question 39

Schedule Management Plan

Answer 39

Defines how schedule will be created and managed.

Question 40

Scope Baseline

Answer 40

Combination of 3 docs:

• project scope statement
• work breakdown structure
• WBS dictionary

Creation of deliverable will be measured against the scope baseline to show any variances from what was expected and what the project team has created.

Question 41

Scoring Models

Answer 41

Use common set of values for all of the projects up for selection.

e.g. profitability, complexity, customer demand.

Question 42

Tacit Knowledge

Answer 42

Personal beliefs, values, lived experience, “know-how”

More difficult to express.