Plans Flashcards
“Here are three statements that are considered when planning the Music Album Project.
Which step in PRINCE2’s recommended approach to planning do they apply to?”
“A. Designing a plan.
B. Defining and analyzing the products.
C. Identifying activities and dependencies.
D. Preparing estimates.
E. Preparing a schedule.
F. Documenting a plan.”
1. The dependency between ‘recorded sample songs’ and ‘signed contract’ should first be identified.
B. Defining and analyzing the products.
Correct. As part of PRINCE2’s recommended approach to defining and analyzing the products, a product flow diagram is created to identify the sequence in which the products of the plan will be developed. Ref 9.3.1.2
“Here are three statements that are considered when planning the Music Album Project.
Which step in PRINCE2’s recommended approach to planning do they apply to?”
“A. Designing a plan.
B. Defining and analyzing the products.
C. Identifying activities and dependencies.
D. Preparing estimates.
E. Preparing a schedule.
F. Documenting a plan.”
2. The Music Album Project will have four stages.
A. Designing a plan.
Correct. One of the decisions made during the ‘designing a plan’ activity is about the number of management stages in the project. Ref 9.3.1.1
“Here are three statements that are considered when planning the Music Album Project.
Which step in PRINCE2’s recommended approach to planning do they apply to?”
“A. Designing a plan.
B. Defining and analyzing the products.
C. Identifying activities and dependencies.
D. Preparing estimates.
E. Preparing a schedule.
F. Documenting a plan.”
3. A workshop will be held to identify the components that will make up the ‘recorded album’
B. Defining and analyzing the products.
Correct. As part of PRINCE2’s recommended approach to defining and analyzing the products, a product breakdown structure is created. This is when an approach such as brainstorming is chosen to identify products. Ref 9.3.1.2
The project is approaching the end of stage 3. The project manager has invited the team managers involved in stage 4 to a workshop to draft the stage 4 plan. The project manager has asked the team managers, some of whom are external suppliers, to draft their team plans beforehand in order to verify that the stage plan is achievable.
Is this appropriate, and why?
Yes, because team plans can be created in parallel with the project manager creating the stage plan. the requirement in the quality management approach, because compliance with external standards should be addressed when determining the approach to quality.
Correct. Team plans can be produced in parallel with the project manager producing the stage plan. This can be especially helpful where the project manager has little knowledge of the development area, however this does not mean the team plans have been approved. Ref 9.2.1.4
In order to prepare the project plan, the project manager used the record company’s historical data, such as the types and number of human resources who took part in the previous music album projects. However, for the stage plans, the project manager organized workshops with the team managers to estimate the resources required.
Why is this an appropriate action?
Yes, because the resources that will undertake the work may estimate the work differently.
Correct. Estimates are usually based on consultation with the resources, who will undertake the work, and/or historical data. Estimates should be challenged, as work can be estimated differently by various estimators or by the same estimator at different times. Therefore, it is appropriate to consult with the resources who will undertake the work, in order to also take into account their estimates. Ref 9.3.1.4, A.16.5
“Here are three items of content included in the stage plan for stage 3 of the Music Album Project.
Under which heading (A-F) should each item be recorded?”
“A. Plan prerequisites.
B. External dependencies.
C. Lessons incorporated.
D. Monitoring and control.
E. Budgets.
F. Tolerances.”
1. Inexperienced singers usually need several attempts at recording a song. Therefore, more time has been allowed for this activity in the stage plan.
C. Lessons incorporated.
Correct. Lessons incorporated are details of relevant lessons from previous similar projects, which have been reviewe
“Here are three items of content included in the stage plan for stage 3 of the Music Album Project.
Under which heading (A-F) should each item be recorded?”
“A. Plan prerequisites.
B. External dependencies.
C. Lessons incorporated.
D. Monitoring and control.
E. Budgets.
F. Tolerances.”
2. The project manager will review the issue register daily for priority 1 and 2 issues.
D. Monitoring and control.
Correct. Monitoring and control details of how the plan will be monitored and controlled. The project manager will determine how and when they want to monitor aspects of the project. Ref A.16.2
“Here are three items of content included in the stage plan for stage 3 of the Music Album Project.
Under which heading (A-F) should each item be recorded?”
“A. Plan prerequisites.
B. External dependencies.
C. Lessons incorporated.
D. Monitoring and control.
E. Budgets.
F. Tolerances.”
3. The recording studio’s health and safety policies and procedures.
B. External dependencies.
Correct. The work in stage 3 will be dependent on compliance with the recording studio’s health and safety policies and procedures. These already exist outside of the project, so therefore are an external dependency. Ref A.16.2
During stage 3, it was decided to change the design of the ‘artwork’ to attract attention and help promote sales. The project board agreed to pay for the change using the change budget. The project plan was later updated to show the amount of change budget still available to the project.
Was it appropriate to update the project plan, and why?
Is this appropriate, and why?
Yes, because the project board will use the project plan and project justification when deciding whether to carry out future changes or not.
Correct. It is appropriate to update the amount of change budget remaining, as this information will be of value when making decisions regarding requests for change in the future. Ref 15.4.4, 9.2.1.1, A.16.2
The project is in the initiation stage. In consultation with the senior user, the project manager has made some changes to the description of the final product ‘album ready for launch’. The project manager’s next task is to plan the project.
Which action demonstrates the project manager’s immediate priority, and why?
Create a hierarchy of products for the ‘album ready for launch’, because it is necessary to understand the major products and their component products
A. Correct. After finalizing the description of the project product, a hierarchy of products is produced, known as a product breakdown structure. The project product is broken down into its major products, which are then further broken down until an appropriate level of detail for the plan is reached. Only after identifying a product it is possible to explore and understand its detailed nature and other features such as purpose and function. Ref 9.3.1.2, fig 9.6, 9.2
