Closing a Project Flashcards
Which action should the project manager take during the ‘prepare planned closure’ activity?
Check the ‘album ready for launch’ to confirm that it meets the record company’s requirements.
Correct. As part of the ‘prepare planned closure’ activity, the project manager confirms that the project has delivered what is defined in the project product description and that the acceptance criteria have been met. Ref 20.4.1
Which action should the project manager take during the ‘hand over products’ activity?
Review the dates when sales of the new album will be measured.
Correct. As part of the ‘hand over products’ activity, the benefits management approach is checked to ensure that it includes post-project activities to confirm the benefits that cannot be measured until after the project’s products have been in operational use for some time. Ref 20.4.3
The ‘launch event plan’ has been completed on time and within budget. A quality review has been carried out and there are no outstanding issues. The group running the launch event has confirmed that the plan meets their needs and that they will be able to run the launch event.
Project support, when creating the product status account.
Correct. Project support creates the product status account to check that the products, in this case the ‘launch event plan’, have been approved by the authority identified in the product description. Ref 20.4.1
The Music Album Project has delivered the ‘album ready for launch’. When closing the project, the project manager considers that the Recording Studio Manager has been an excellent team manager. As a result, the project manager prepares a recommendation that the Recording Studio Manager should be contracted to record future albums.
In which activity of the ‘closing a project’ process should this recommendation be submitted for approval?
Evaluate the project.
Correct. The report is recording a lesson that should be considered by a future project, not a follow on action about a product from this project. The report is therefore a lessons report which should be submitted for approval by corporate, programme management or the customer as part of the ‘evaluate the project’ activity. Ref 20.4.4
The project is now being closed.
Which action should the project manager take during the ‘evaluate the project’ activity?
Identify how many errors were found after the ‘artwork’ had passed quality inspection.
Correct. The project manager should, as part of the ‘evaluate a project’ activity, review useful measurements such as how effective the quality management approach was in designing, developing and delivering fit-for-purpose products (e.g. how many errors were found after products had passed quality inspections). Ref 20.4.4
During the initiation stage, a risk was recorded that sales of the singer’s album might impact sales of other albums produced by the record company. Therefore, when this risk was reviewed during project closure, a follow-on action recommendation was made for the record company’s audit department to report on the impact during post-project benefit reviews.
Is this appropriate, and why?
Yes, because the project cannot be closed until the impact from sales are measured.
Correct. During the ‘hand over products’ activity of the ‘closing a project’ process, follow-on action recommendations for the project’s products to include any uncompleted risks should be created to enable the risk to be closed in the register. Ref 20.4.3, 20.4.5
