Organization Flashcards
"Use the 'Additional Information' in the Scenario Booklet to answer this question. Roles relating to the Music Album Project in the orgainzation theme" "A. Vice President. B. Production Manager. C. Production Assistant. D. Marketing Manager. E. Music lawyer. F. Events Organizer." 1. Delegated user assurance.
D. Marketing Manager.
Correct. The Marketing Department will use the product by marketing the album. The Marketing Manager is the right person to undertake the user assurance role by assessing whether the album meets the user’s needs. Ref C.7.1, 7.2.1.5
"Use the 'Additional Information' in the Scenario Booklet to answer this question. Roles relating to the Music Album Project in the orgainzation theme" "A. Vice President. B. Production Manager. C. Production Assistant. D. Marketing Manager. E. Music lawyer. F. Events Organizer." 2. Project manager.
B. Production Manager.
Correct. The Production Manager has experience of managing album projects and, of the options that are provided, would be most appropriate for this role. Ref C.5
"Use the 'Additional Information' in the Scenario Booklet to answer this question. Roles relating to the Music Album Project in the orgainzation theme" "A. Vice President. B. Production Manager. C. Production Assistant. D. Marketing Manager. E. Music lawyer. F. Events Organizer." 3. Project support.
C. Production Assistant.
Correct. Provision of administrative support is one responsibility of project support. Ref C.9.1
As a result of previous lessons, this recommendation has been made: “If an executive is appointed who does not have an understanding of PRINCE2, someone with experience of applying PRINCE2 should undertake business assurance.” The Recording Studio Manager has therefore been appointed as business assurance for stage 2.
Is this appropriate, and why?
No, because the Recording Studio Manager’s business justification may conflict with the interests of the executive.
Correct. There may be conflict between customer and supplier business justification. The business assurance role should be undertaken by someone from the customer organization as the Recording Studio Manager is a supplier. Ref 7.2.1.10
The Contracts Manager has been appointed as the project manager for the Music Album Project. In a previous job, the Contracts Manager worked as a graphic designer and, when planning for stage 3, decided to also take on the role of team manager for the ‘artwork’ production.
Is this an appropriate application of the organization theme, and why?
Yes, because the project manager can take on a team manager role if they have the specialist skills.
Correct. The project manager can always choose to be the team manager. In a commercial environment, the supplier’s staff may fulfil a team manager role on the project - this is not mandatory and can introduce a conflict of interest. Ref 7.2.1.8, 7.3.4
“Statements from the business case for the Music Album Project.
Under which heading of the business case (A-F) should the statements be recorded?”
“A. Reason.
B. Business options.
C. Expected benefits.
D. Expected dis-benefits.
E. Timescale.
F. Major risks.”
1. It has been decided to invest in a new singer.
B. Business options
Correct. This identifies why the recommended business option was chosen. Ref A.2.2
“Statements from the business case for the Music Album Project.
Under which heading of the business case (A-F) should the statements be recorded?”
“A. Reason.
B. Business options.
C. Expected benefits.
D. Expected dis-benefits.
E. Timescale.
F. Major risks.”
2. We need to keep up with our competitors who have seen an increase in sales from the new singers they are signing with.
A. Reason
Correct. This is one of the reasons why the project is required. Ref A.2.2
“Statements from the business case for the Music Album Project.
Under which heading of the business case (A-F) should the statements be recorded?”
“A. Reason.
B. Business options.
C. Expected benefits.
D. Expected dis-benefits.
E. Timescale.
F. Major risks.”
3. Current customers may not buy from us if they see a change in the style of music we sell. This may cause a decrease in overall sales.
F. Major risks
Correct. The focus of this project is to increase sales. This is a threat to the company’s existing sales, and is therefore a major risk. Ref A.2.2
During the ‘initiating a project’ process, the Vice President (VP) estimated that the Music Album Project should generate sales that exceed production costs. However, the sales estimate may be too high, and therefore the record company may not make a profit. The VP will undertake business assurance and the Marketing Manager, who is the senior user, will undertake user assurance.
Is it appropriate for the VP to be responsible for assessing the effect of low sales on the business case, and why?
Yes, because business assurance reviews risks and their impact on the business case.
Correct. The role of business assurance, which the Vice President (VP) is undertaking, should assess the impact of the risk of low sales on the business case. Ref C.7, A.2.1
The Vice President (VP) was appointed as executive of the Music Album Project, which is now closing. During the project, extra funding was required and approved by the CEO. However, this funding was given on the condition that, when closing the project, the executive prepares an end project report showing the results of the project against its planned targets in the business case.
Is this an appropriate condition, and why?
No, because the project manager is responsible for preparing the end project report to assess project performance and results.
Correct. The project manager is responsible for preparing the end project report. One section in this report is the assessment of the results of the project against the expected benefits in the business case. Ref tab 6.1, 20.4.4, C.5.1, A.8.2
