planning phase 1 Flashcards
what is a work breakdown structure
results-oriented family tree
captures all the work of a project in an organized way
why a work breakdown structure
prepare planning + estimate costs and resources
prevent ppl from getting overwhelmed (break down project and organize pieces)
how to make work breakdown structure
- bring team together
- list main objectives
- per objective think what needs to be done
- teammember inputs (on post its)
- put post-its related to one objective on sheet
6.cluster different activities under high-level activity - do this for every goal
what is milestone plan
what are interim results
what are activity plans
how will we realise milestones
whats the project sheet about
WHAT do we want to
realise with this project
what is MSP
milestone plan
what is a milestone
are measurement points or states and include the obtained result
what are milestone directed towards
goal
what do milestones need to be
NEUTRAL with respect to the solution
state WHAT has been achieved
clearly phrased
why are milestones an effective tool
good tool for management level communication
what are the different breakdown levels
project
subproject path
milestone
activity
which choices do you need to make when setting milestones
need to be logical
may be measured and checked
spread in time
concentrate activities
what are paths
Group the milestones in logical “clusters” (3-5)
what do you need to do per path
define routes between the milestones : give a chronicle order
Indicate mutual connections between the paths
what are target dates and estimated costs
1 target date per milestone
per milestone estimate quantity of work and expenses
who are key players for realising plan
who is responsible for exectution (R)
who approves (A)
who is consulted (C)
Who is informed (I)
who do you need to check the milstone plan with
project owner
how do you do activity planning
- use milestone plan
- set activities per milestone
- group activities together
- step by step plan
what do you need to keep in mind with the activity plan
critical questions: holiday periods, annual budgeting, maintenance periods
how far in advance can you make a step by step activity plan
some weeks
what are some of the points on duties and responsibilities of people in the actviity plan
- detail ppl involved in activities + describe duties and responsibilities
- compile estimate of work by collaborator
- discuss activity plan with collaborator
summary of the project plan
- compile milestone plan (WBS)
- list activities per milestone (WBS)
- compile global planning, check -timing, milestones, activities, mutual interactions-
- determine critical path
what is the critical path
key activities and milestones, project can never be finished more quickly than total time of critical path
what are planning tools for project planning
work breakdown structure
meta planning
what are tools
an aid not a goal
what do you need to do with people responsible for various parts
negociate
what are critical points
technical, human and logistic problems
