defenition phase

Question 1

what does the devil’s triangle consist of

Answer 1

time, resources (money/people), deliverable’s

Question 2

what is in scope

Answer 2

what needs to be done currently (in building, parking lot)

Question 3

what is out of scope

Answer 3

future (other campus)

Question 4

what happens if one of the 3 things in the devil’s triangle change?

Answer 4

others change too

Question 5

what is scope creep

Answer 5

incremental expansion of the scope of a project (i.e. more deliverables not part of original planning) while failing to adjust timing and resources

Question 6

what are deliverable’s

Answer 6

what must be done to produce project’s result

Question 7

what is time

Answer 7

the timeframe of the project

Question 8

what does projectmanagement do?

Answer 8

providing tools and techniques that enable project team to organize their work to meet these constraints

Question 9

what are the 4 categories of the FRY model

Answer 9

• aimed at the same goal
• takes up their own role
• works according to certain procedures
• supported by developing relationships

Question 10

what does the FRY model mean by aimed at the same goal

Answer 10

o What does team want to achieve
o Goals are clear (to everyone)
o Consensus on the goals

Question 11

what does the FRY model mean by takes up own role

Answer 11

o Tasks are clear (mine and others)
o Expectations are known

Question 12

what does the FRY model mean by - Works according to certain procedures

Answer 12

o There is an agreed upon procedure for solving problems based on facts and figures
o Transparent decision making strategy
o Management pays attention to goals, roles, procedures and relationships
o We can handle differences in opinions and controversial task expectations

Question 13

what does the FRY model mean by - Supported by developing relationships

Answer 13

o Open communication
o Trust
o Problem solving attitude
o Respect and apreciation

Question 14

what goals do you need for an effective meeting

Answer 14

o Goals are clear to everyone
o Meeting is necessary
o Consensus on what to achieve
o Type of meeting is adapted to the goal
o No deviation from the goal

Question 15

what roles do you need for an effective meeting

Answer 15

o Right people are present
o People are using necessary know-how and experience
o Everyone is preparing oneself
o Everyone takes up their role
o Roles are accepted
o Notes are being taken
o Contribution is explained

Question 16

what procedures do you need for an effective meeting

Answer 16

o There is an agenda
o Procedure is agreed upon
o Clear expectations
o Clear agreements
o Smooth decision-making process (oriented towards consensus)
o Meeting time is structured

Question 17

what relationships do you need for an effective meeting

Answer 17

o I am listening
o I am clarifying my opinion
o Prepared to question own opinion
o Open communication
o Trustful atmosphere
o Respect

Question 18

what is the purpose of team members for the decision

Answer 18

they need to
understand decision
own decision
be commited to decision
-Take responsibility and accountability for decision
take Speedy decisions + implementation

Question 19

what is unanimity

Answer 19

all team members agree

Question 20

what is consensus

Answer 20

majority agrees, minority does not agree but feel heard and will support the majority

Question 21

what is non-consensus

Answer 21

minority feels hear but disagrees and won’t support majority, sponsor decides

Question 22

what are the principles of decision making

Answer 22

• Debate thoroughly and stop when it gets repetitive
• Decisions are final (not te be second guessed after meeting)
• Each member implements decision as agreed
• Decision can only be changed within the team

Question 23

what expertise does the project leader need with a common project

Answer 23

project leader has expertise on the project content level, this makes high-quality/high-efficiency project possible

Question 24

what expertisee does the project leader need with an uncommon project

Answer 24

project leader needs project management skills to outline goal and scope of project. Use project management process flow as a kind of map to help with process.

Question 25

what are the phases of selecting project team members

Answer 25

preparation phase
dialogue phase
team phase

Question 26

what is the preparation pahse

Answer 26

o Complexity analysis
o Competences
o Resources
o Technical components
o Planning, organizing abilities

Question 27

what is the dialogue phase

Answer 27

o Start in time
o Availability vs competence
o Required and real competence
o Ongoing dialogue process

Question 28

what is the team phase

Answer 28

o Team meeting
o Meeting development needs
o Team roles
o Team norms (group contract)

Question 29

what are some guidelines for imposed teams

Answer 29

• Suggest different approach to top management
• Do best with what you have been given
• Give team members chance to excel
• Ask to take part in selection process
• Suggest involvement of line managers

Question 30

who needs to be part of the dialogue

Answer 30

project manager, line manager and collaborators