defenition phase Flashcards
what does the devil’s triangle consist of
time, resources (money/people), deliverable’s
what is in scope
what needs to be done currently (in building, parking lot)
what is out of scope
future (other campus)
what happens if one of the 3 things in the devil’s triangle change?
others change too
what is scope creep
incremental expansion of the scope of a project (i.e. more deliverables not part of original planning) while failing to adjust timing and resources
what are deliverable’s
what must be done to produce project’s result
what is time
the timeframe of the project
what does projectmanagement do?
providing tools and techniques that enable project team to organize their work to meet these constraints
what are the 4 categories of the FRY model
- aimed at the same goal
- takes up their own role
- works according to certain procedures
- supported by developing relationships
what does the FRY model mean by aimed at the same goal
o What does team want to achieve
o Goals are clear (to everyone)
o Consensus on the goals
what does the FRY model mean by takes up own role
o Tasks are clear (mine and others)
o Expectations are known
what does the FRY model mean by - Works according to certain procedures
o There is an agreed upon procedure for solving problems based on facts and figures
o Transparent decision making strategy
o Management pays attention to goals, roles, procedures and relationships
o We can handle differences in opinions and controversial task expectations
what does the FRY model mean by - Supported by developing relationships
o Open communication
o Trust
o Problem solving attitude
o Respect and apreciation
what goals do you need for an effective meeting
o Goals are clear to everyone
o Meeting is necessary
o Consensus on what to achieve
o Type of meeting is adapted to the goal
o No deviation from the goal
what roles do you need for an effective meeting
o Right people are present
o People are using necessary know-how and experience
o Everyone is preparing oneself
o Everyone takes up their role
o Roles are accepted
o Notes are being taken
o Contribution is explained
what procedures do you need for an effective meeting
o There is an agenda
o Procedure is agreed upon
o Clear expectations
o Clear agreements
o Smooth decision-making process (oriented towards consensus)
o Meeting time is structured
what relationships do you need for an effective meeting
o I am listening
o I am clarifying my opinion
o Prepared to question own opinion
o Open communication
o Trustful atmosphere
o Respect
what is the purpose of team members for the decision
they need to
understand decision
own decision
be commited to decision
-Take responsibility and accountability for decision
take Speedy decisions + implementation
what is unanimity
all team members agree
what is consensus
majority agrees, minority does not agree but feel heard and will support the majority
what is non-consensus
minority feels hear but disagrees and won’t support majority, sponsor decides
what are the principles of decision making
- Debate thoroughly and stop when it gets repetitive
- Decisions are final (not te be second guessed after meeting)
- Each member implements decision as agreed
- Decision can only be changed within the team
what expertise does the project leader need with a common project
project leader has expertise on the project content level, this makes high-quality/high-efficiency project possible
what expertisee does the project leader need with an uncommon project
project leader needs project management skills to outline goal and scope of project. Use project management process flow as a kind of map to help with process.
what are the phases of selecting project team members
preparation phase
dialogue phase
team phase
what is the preparation pahse
o Complexity analysis
o Competences
o Resources
o Technical components
o Planning, organizing abilities
what is the dialogue phase
o Start in time
o Availability vs competence
o Required and real competence
o Ongoing dialogue process
what is the team phase
o Team meeting
o Meeting development needs
o Team roles
o Team norms (group contract)
what are some guidelines for imposed teams
- Suggest different approach to top management
- Do best with what you have been given
- Give team members chance to excel
- Ask to take part in selection process
- Suggest involvement of line managers
who needs to be part of the dialogue
project manager, line manager and collaborators
