Planning and Preparation

Question 1

An evaluation of future needs of the organization including desired staffing levels; desired knowledge, skills, and abilities; and projected personnel expenses.

Answer 1

Demand analysis

Question 2

The process of comparing supply and demand to identify areas of misalignment.

Answer 2

Gap analysis

Question 3

Systematic study of jobs to determine what activities (tasks) and responsibilities they include, personal qualifications necessary for performance, conditions under which work is performed, and reporting structure.

Answer 3

Job analysis

Question 4

Written summary of the qualifications required to perform a job, including duties, responsibilities, physical requirements, and necessary qualifications. They are a foundational part of many HR processes.

Answer 4

Job Description

Question 5

Detailed summary of qualifications needed to perform required job tasks.

Answer 5

Job specification

Question 6

An evaluation of current resources including staffing levels; staff knowledge, skills, and abilities; and projected funding.

Answer 6

Supply analysis

Question 7

Process of examining data to uncover gaps between supply and demand. It is the first phase of workforce planning and serves as the foundation of a workforce plan.

Answer 7

Workforce analysis

Question 8

Report that identifies targeted strategies to ensure that the organization’s workforce is operating within budget and addresses the existing and anticipated needs of all learners.

Answer 8

Workforce plan

Question 9

Process of aligning the workforce with the needs and priorities of the organization and the customers it serves. This process involves the following phases: strategic direction, supply analysis, demand analysis, gap analysis, solution implementation, and monitoring progress.

Answer 9

Workforce planning