Plan and Acquire Resources Flashcards
What are the roles and responsibilities of the project management team in terms of project management resource activities?
Managing the project team
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Correct answer. - This is a correct option. Managing the project team to help ensure objectives are met is a responsibility of the management team.
Providing leadership and project management
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Correct answer. - This is a correct option. Providing leadership and project management throughout a project’s phases is an important responsibility of the project management team.
Managing physical project resources
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Correct answer. - This is a correct option. Project managers must ensure that equipment or tools required for a project are functional and available.
Acquiring vital physical resources required for the project
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Correct answer. - This is a correct option. For a project to be successful, it’s important to obtain the right equipment and materials.
What are some examples of inputs for developing a project resource management plan?
Policies relating to personnel administration
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Correct answer. - This is a correct option. Personnel administration policies, such as collective bargaining agreements or employment legislation, are enterprise environmental factors you should consider when planning project resource management.
Documentation explaining how quality will be measured and maintained
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Correct answer. - This is a correct option. This is an example of a quality management plan, which is a subsidiary of the project management plan. The quality management plan may affect the resources required, and so should be included in the planning process.
The company’s hiring policy
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Correct answer. - This is a correct option. Hiring policies are examples of organizational process assets that may be inputs for project resource management planning.
A summary of key milestones and preapproved financial resources
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Correct answer. - This is a correct option. Milestones and financial resources are typically included in a project charter, which is a key input to the project resource management plan.
A list of equipment that will be needed to carry out an activity
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Correct answer. - This option is correct. Any tools or equipment required are usually included in the requirements documentation, one of several project documents used as an input to the project resource planning process.
What are the tools and techniques of the Plan Resource Management process?
Organizational theory
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Correct answer. - This is a correct option. Try to understand organizational theory and apply it to the staffing needs of your project. Explore the personal and political factors that may affect who you assign to your project team.
Meetings
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Correct answer. - This is a correct option. The planning team often holds meetings to discuss various issues related to developing the human resource management plan.
Data representation
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Correct answer. - This is a correct option. Data representation methods, which include hierarchical charts, responsibility assignment matrices, and text-oriented formats, help identify and communicate resources required in a project.
Expert judgment
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Correct answer. - This is a correct option. You may choose to consult with experts and gain their judgment as you use other tools and techniques, such as applying organizational theory to your project or using networking to gain insight.
You want to create a RACI chart to outline project team roles. Which components do you need to include?
Inform
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Correct answer. - This is a correct option. In a RACI chart, the letter “I” identifies who must be informed of the progress or results of an activity, or of decisions associated with it. This person doesn’t necessarily need to be consulted before work on the activity starts.
Consult
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Correct answer. - This is a correct option. In a RACI chart, the letter “C” identifies who has the information or the capability needed to complete a deliverable or work package. It shows who should be consulted to provide input to the work or to decisions that need to be made during an activity.
Responsibility
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Correct answer. - This is a correct option. In a RACI chart, the letter “R” is used to identify the person who owns an activity or is responsible for performing the work it includes.
Active.
Accountability
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Correct answer. - This is a correct option. In a RACI chart, the letter “A” is used to identify who must sign off on or approve work before it is effective – in other words, the person who is accountable for successful completion of a deliverable or work package.
What are some examples of information that would be included in a resource management plan’s roles and responsibilities section?
Training facilitator
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Correct answer. - This is a correct option. Role titles required for the project – such as training facilitator – should be included in the roles and responsibilities section of the resource management plan.
Signs off on training once it has been successfully completed
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Correct answer. - This is a correct option. The authority associated with a specific role should be recorded. The authority to sign off on training is an example.
Has a degree or diploma and experience in workplace safety training
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Correct answer. - This is a correct option. The competencies required for a specific role, such as particular qualifications, skills, and experience, should be outlined in the roles and responsibilities section.
Trains recruits in needed skills for the safe completion of their tasks
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Correct answer. - This is a correct option. A description of the responsibilities associated with each role should be noted. In this case, the responsibility of providing safety training is outlined.
What are the purposes of the Estimate Activity Resources process?
To determine the people and materials needed to complete a project
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Correct answer. - This is a correct option. One of the main purposes of the Estimate Activity Resources process is determining all the resources required to complete a project. Examples are materials, equipment, human resources, and space.
To determine information needed to estimate the project schedule and budget
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Correct answer. - This is a correct option. Before you estimate a budget, you need to know what resources a project requires and what these are likely to cost. Similarly, you need to know when required resources will be available before you can create an accurate project schedule. The Estimate Activity Resources process gives you this information.
You are in the process of planning a sales conference.
Which inputs will you need as you estimate the resources you’ll require?
Information about the scope of the sales conference and how work will be broken down
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Correct answer. - This is a correct option. The scope baseline is an aspect of the project management plan. You must analyze all elements of the project management plan to assess the resources you may require.
Historical information about previous sales conferences
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Correct answer. - This is a correct option. Organizational process assets, such as historical information and documented policies, can help you determine how resources can be used.
The availability of speakers to attend the conference
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Correct answer. - This is a correct option. Enterprise environmental factors such as the availability of internal or external resources can affect the Estimate Activity Resources process.
Information about potential unavailability of the venue, and that the conference is scheduled during a holiday season
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Correct answer. - This is a correct option. The risk register is a project document used as an input to Estimate Activity Resources process. Check it carefully to identify any events that may adversely affect resource availability.
What are the tools and techniques typically used for estimating activity resources?
Analogous estimating
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Correct answer. - This is a correct option. Referring to similar previous projects enables you to estimate the needs of your current project.
Expert judgment
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Correct answer. - This is a correct option. Specialized knowledge is vital in estimating activity resources.
Meetings
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Correct answer. - This is a correct option. Facilitating meetings effectively enables you to get vital information from key project stakeholders in relation to activity resources.
PMIS
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Correct answer. - This is a correct option. A project management information system, or PMIS, helps you plan and organize project resources, and can provide visual representations of costs and schedules.
Data analysis
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Correct answer. - This is a correct option. Data analysis, often through the technique of alternatives analysis, can be used to determine the best use of resources.
Bottom-up estimating
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Correct answer. - This is a correct option. By breaking a project into its pieces, project managers can get a better idea of the total number of resources required.
Parametric estimating
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Correct answer. - This is a correct option. Using historical data in combination with other variables helps you develop more detailed estimates.
You’re launching a college course. The schedule depends on the length of each module. Each module uses different resources.
How would you include a videoconference component using bottom-up estimating?
You break the videoconference component down into smaller pieces
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Correct answer. - This is a correct option. The first step of the bottom-up estimating technique is to decompose the activities. In this case, you are breaking down the videoconferencing component into smaller pieces.
You determine that you need to have a conference telephone, a video camera, six speakers, and one technician
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Correct answer. - This is a correct option. The second step of the bottom-up estimating technique is to estimate the number of resources needed for each decomposed piece. In this case, you determine that you need to have a conference telephone, a video camera, six speakers, and one technician.
What are the outputs of the Estimate Activity Resources process?
RBS
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Correct answer. - This is a correct option. The resource breakdown structure, or RBS, is a hierarchical chart that represents resources by category and type.
Resource requirements
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Correct answer. - This is a correct option. Resource requirements outline in detail the types of resources, such as human resources, materials, and equipment, as well as quantities – in hours, days, or units – required for each project activity.
Basis of estimates
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Correct answer. - This is a correct option. The basis of estimates shows how the estimates were arrived at and details the methods and resources used in the process.
Updates to project documents
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Correct answer. - This is a correct option. Activity attributes, the assumption log, and the lessons learned register are project documents that you should update after estimating activity resources.
You’re developing a new CRM program. You draw a three-level hierarchical diagram to represent the project’s resource breakdown structure.
What are the correct statements about the project’s RBS?
The top node could be titled “Customer relationship management program”
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Correct answer. - This is a correct option. The top node of a resource breakdown structure contains a single node, usually titled by the name or a short description of the project.
The second level could contain nodes titled “Human resources,” “Equipment,” and “Materials”
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Correct answer. - This is a correct option. Level two of a resource breakdown structure contains nodes for each category of resources.
Which information would you gather from sources other than the resource management plan when acquiring resources for a project?
A list of key stakeholders and their roles
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Correct answer. - This is a correct option. The stakeholder register is a project document you can use to help acquire resources for a project.
An estimation of the expenses over the duration of the project
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Correct answer. - This is a correct option. The cost baseline is an element of the project management plan which can be used as an input to the Acquire Resources process.
Recruitment policies and procedures
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Correct answer. - This is a correct option. Recruitment policies and procedures are aspects of organizational process assets that serve as inputs to the Acquire Resources process.
The availability of resources
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Correct answer. - This is a correct option. The availability of resources is an enterprise environmental factor that affects who you can appoint to a project team.
Which tools and techniques are typically used to acquire resources for a project?
Decision making
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Correct answer. - This is a correct option. Effective decision making, and specifically multicriteria decision analysis, helps you determine what resources to acquire for a project.
Negotiation
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Correct answer. - This is a correct option. Negotiation is a crucial interpersonal skill needed to, for example, convince managers of other projects to release people required for your project.
Preassignment
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Correct answer. - This is a correct option. In preassignment, you select in advance a specific resource, such as an employee with expertise in a key area, to work on a project.
Virtual teams
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Correct answer. - This is a correct option. A virtual team is a useful tool you can take advantage of when key resources are not available in a particular location.
You’re using negotiation to acquire project team members.
Rank the steps you use in order.
- Pick your “dream team”
Incorrect answer. This should be number 1 in the sequence. - The first step of negotiating for your project team is to identify who you want on your team – your “dream team.” - Identify potential barriers
Incorrect answer. This should be number 2 in the sequence. - The second step is to identify any potential barriers to acquiring your dream project team. - Plan your negotiation strategy
Incorrect answer. This should be number 3 in the sequence. - The third step in negotiating for your project team is to plan your negotiation strategy. This includes planning workarounds to the barriers you identified. - egotiate for the team
Incorrect answer. This should be number 4 in the sequence. - The fourth and final step is to negotiate for the team, following your negotiation strategy.
What are some outputs of the Acquire Resources process?
Updates to project documents
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Correct answer. - This is a correct option. Acquiring project resources may require you to update related project documents such as project schedule or the resource breakdown structure.
Updates to the project management plan
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Correct answer. - This is a correct option. Updates to the roles and responsibilities documents, project organizational charts, and staffing management plan may be required to reflect any differences between planned resources and those actually acquired.
Physical resource assignments
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Correct answer. - This is a correct option. You should document physical resource assignments and their descriptions, locations, and other relevant information.
