Module 2 - Coordination

Question 1

Who should be included in intra-office and inter-team communications?

Answer 1

A/E, Consultants, Drafters, Modelers, Specifier

Question 2

Preliminary Coordination effort should involve coordinating what information?

Answer 2

• Within the project manual
• Within drawings of each discipline
• Between drawings of separate disciplines
• Within specs of each discipline
• Between specs of separate disciplines
• Between project manual and drawings

Question 3

What should be reviewed/corrected at Final Coordination?

Answer 3

• Correct inconsistencies, errors and inaccuracies
• Specification TOC and drawing TOC
• Schedules check for consistency

Question 4

What can be used to create a Project Coordination Checklist?

Answer 4

PPD, Outline Spec, or Office checklist

Question 5

What is the purpose of a Project Coordination Checklist?

Answer 5

• Ensure necessary items are included
• Specified items are consistent w/ drawings
• Drawings do not duplicate specifications

Question 6

Why should consistent terms and abbreviations be enforced?

Answer 6

Avoids confusion, higher construction costs, delays and faulty construction

Question 7

What is the precedence between drawings and specifications?

Answer 7

A precedence SHOULD NOT be established in contract documents. They are COMPLEMENTARY

Question 8

How are conflicts addressed between drawings and specifications?

Answer 8

A/E makes a documented interpretation

Question 9

What is required to identify owner’s project requirements?

Answer 9

Owner developed project scope, project budget and project schedule

Question 10

Why does A/E need fully defined owner’s requirements?

Answer 10

Influence size, arrangement, systems, sub-systems, and components

Question 11

How does the project team select products/systems that meet owner’s requirements? What should be reviewed?

Answer 11

Regular review between specifier and design team to ensure quality
- Discuss project manual preparation
- Product decisions
- Detail review
- Coordinate terminology

Question 12

What are common methods for coordinating specification information between the project team?

Answer 12

• Checklists
• BIM clash detection
• Cost management
• Document reviews at milestones
• Cloud-based collaboration tools

Question 13

What can the specifier do to ensure the project manual address all project requirements?

Answer 13

• Planning and setting goals
• Maintaining a set of latest documents
• Obtaining approvals from key stakeholders

Question 14

What efforts are made by A/E to coordinate design with project manual?

Answer 14

• Regular reviews with design team
• Check on status of product decisions
• Review details of product decisions
• Coordinating terminology

Question 15

Who coordinates consultant information for the project manual? What information does the consultant need to start?

Answer 15

A/E assumes responsibility for overall coordination. Information to be shared w/ consultants before starting:
- Type of project
- Contract
- Spec format
- General conditions
- Div. 01 requirements

Question 16

What owner information is coordinated in the project manual?

Answer 16

• Who is preparing procurement requirements
• Include agreement forms
• Reference owner provided info in “Available Project Information”

Question 17

How does Division 00 include procedures for soliciting pricing for a project?

Answer 17

00 10 00 - Solicitation: instructions may contain guidance for preparing alternate bids or proposals, and considerations for evaluation and contract award

Question 18

How does Division 00 include contractual requirements for a project?

Answer 18

00 31 00 - Available Project Information: owner provided reports, agreement forms after review of contract and conditions of contract

Question 19

How should discrepancies be identified between Division 00 and specification sections?

Answer 19

• Owner should review Div. 00 and coordinate their requirements
• A/E responsible for coordinating into specs, alternates, allowances, and unit prices related to bid/proposal form
• A/E cross-reference to instructions for procurement

Question 20

How should Division 01 sections be revised to conform with procurement requirements?

Answer 20

• Verify who is preparing procurement requirements
• Review contract and conditions of contract
• Revise Div. 01 to coordinate

Question 21

Who evaluates product and material compatibility and why?

Answer 21

Specifier - incompatibilities not discovered before construction can result in latent defects

Question 22

Who evaluates product and materials in tested assemblies and why?

Answer 22

Specifier - ensures products/materials are listed in test, deviations are generally NOT permitted

Question 23

Who evaluates product and materials with prescriptive codes and why?

Answer 23

Specifier - prescriptive code requirements are mandatory, i.e. fire resistance

Question 24

How should consultants include general requirements in the construction documents?

Answer 24

• General notes on drawings regarding administrative matters
• Terms and conditions in Division 01

Question 25

How are alternates coordinated with Division 01?

Answer 25

01 23 00 - Alternates: reference spec and drawings relevant to base bid and each alternate

Question 26

How are alternates identified and listed in Division 01?

Answer 26

Each alternate has a designation (#) and title - the list should clearly describe each base bid and included alternates