MISC Flashcards
For the purpose of TRAVEL REIMBURSEMENTS, Headquarters is defined as what? (HPM 11.1, 2)
Where the employee spends most of their time, or location to which he or she returns upon completion of assignment
TRAVEL STATUS is at least ______ miles from headquarters. (HPM 11.1, 2)
50
When an employee is granted SICK LEAVE while away from headquarters, and they are on state business, the employee may claim reimbursement for travel expenses up to ______ days. (HPM 11.1, 2)
3
The minimum TRAVEL ADVANCE request is $______ with the maximum not to exceed_______ days. (HPM 11.1, 2)
$25
30 days
A properly prepared TRAVEL EXPENSE CLAIM, to substantiate a previously submitted TRAVEL ADVANCE, must be submitted as soon as possible after the completion of the trip, or at least when? (HPM 11.1, 2)
Once a month
When attending in-service training at the ACADEMY, and the distance traveled is less than 50 miles from the employee’s headquarters, the employee may claim what? (HPM 11.1, 2)
Only the mileage exceeding their normal commute from home to their headquarters
To be eligible for reimbursement of overtime meal expenses, the overtime must be worked within how many miles of the employee’s headquarters? (HPM 11.1, 2)
50 miles
Are privately owned MOTORCYCLES authorized for mileage reimbursement? (HPM 11.1, 2)
NO—not authorized as a means of travel
Employees will not submit more than ___ TRAVEL EXPENSE CLAIMS per month. (HPM 11.1, 2)
1
TRAVEL EXPENSE CLAIMS can only be submitted for the current year, and ________ prior fiscal years. (HPM 11.1, 2)
TWO
Parking charges should be shown in the “TOLLS, PARKING” column of the TRAVEL EXPENSE CLAIM. Charges exceeding $______ for one continuous period of parking must be substantiated with a parking receipt. (HPM 11.1, 2)
$10
A fiscal plan of operation detailing proposed expenditures for a given period and the proposed means of funding them, is known as what? (HPM 11.1, 1)
A BUDGET
A BUDGET runs from _________ to _________. (HPM 11.1, 1)
July 1 to June 30.
Are travel expenses incurred by an employee for the purpose of attending an interview, reimbursable? (HPM 11.1, 2)
NO
For an employee to be considered on travel status, how many miles do they have to be away from their Headquarters and their dwelling? (HPM 11.1, 2)
50 miles
Can an employee claim OVERTIME MEALS while they are on TRAVEL STATUS? (HPM 11.1, 2)
NO—you cant claim both (will be getting per Diem meals)
What is the minimum dollar amount that can be claimed on a TRAVEL ADVANCE? (HPM 11.1, 2)
$25
A TRAVEL ADVANCE can be requested no earlier than ____ ________ prior to the travel. (HPM 11.1, 2)
2 weeks
What are the reimbursable MEAL RATES? (HPM 11.1, 2)
Breakfast: $7
Lunch: $11
Dinner: $23
Incidentals: $5
For an employee of TRAVEL STATUS of less than 24 hours, when can they claim BREAKFAST and DINNER? (HPM 11.1, 2)
- Trip begins at or before 0600, and ends at or after 0900, may claim BREAKFAST
- Trip begins at or before 1600, and ends at or after 1900, may claim DINNER
- No lunch
For an employee on TRAVEL STATUS for more than 24 hours, but less than 31 consecutive days, when can they claim BREAKFAST, LUNCH, and DINNER? (HPM 11.1, 2)
BREAKFAST: Trip begins at or before 0600
LUNCH: Trip begins at or before 1100
DINNER: Trip begins at or before 1700
When an employee is on TRAVEL STATUS of more the 24 hours, and on their last FRACTIONAL DAY of travel, when can they claim BREAKFAST, LUNCH and DINNER? (HPM 11.1, 2)
BREAKFAST: Trip ends at or after 0800
LUNCH: Trip ends at or after 1400
DINNER: Trip ends at or after 1900
When may an employee claim OVERTIME MEALS? (HPM 11.1, 2)
FIRST MEAL: work 2 hours past their normally scheduled shift
SECOND MEAL: 6 hours past
THIRD MEAL: 6 hours past
NOTE: Can only claim three overtime meals in that period
Normally, employees are not to drive a Departmental vehicle for more than _____ consecutive hours. (HPM 11.1, 2)
8 hours
NOTE: Can voluntarily be extended to 12 hours, and breaks do not count towards the time totals
Commander are authorized to sell DISCARDED TIRES, JUNK BATTERIES AND USED ROTORS. How many bids are required? (HPM 11.1, 4)
3
Employees who qualify for relocation status may claim relocation PER DIEM ALLOWANCES for a maximum of ______ days. (HPM 11.1, 3)
60
NOTE: A partial day(s) shall count as full days for the purpose of computing the 60-day period
An employee is allowed to claim meals and or lodging expenses while they are searching for a new residence after relocations expenses have been approved. How many days do they have to claim these expense for? (HPM 11.1, 3)
14 days
If relocation expense have been approved, what is the maximum time an employee has to sell their house? (HPM 11.1, 3)
2 years
If a reimbursable contract (i.e. COZEEP) is not cancelled prior to 24 hours before the detail, the hiring agency must pay $____ per employee assigned. (HPM 11.1, 3)
$50
Can a commander provide an ESTIMATE for a reimbursable services quote? (HPM 11.1, 3)
Yes—they can contact Fiscal Management Section for assistance
An officer conducts a pre-shift vehicle inspection and observes undercarriage damage. The commander shall cause a report to be made. At this point, the report should list the DRIVER as what? (HPM 11.1, 3)
UNKNOWN
All departmental vehicle accidents shall be reported within _____ hours to the Department of General Services. (HPM 11.1, 7)
48 hours
NOTE: Shall utilize a STD 270, REPORT OF VEHICLE ACCIDENT
What are the exceptions to a REPORTABLE COLLISION? (HPM 11.1, 7)
- Action of the elements (hail, sand storm, wind damage, etc.)
- Damage to glass from unknown causes
- Collision with birds that move unexpectedly into path (as long as no injuries to persons)
- Windshield damage from rock being propelled from the roadway
- Motorcycle falling from its kickstand
- Damage from push bumper (pushing car out of roadway—as long only damage is at point of contact—if vehicle strikes another object from being pushed then it is recordable)
- Unintentional damage by acts of persons in-custody, or unknown persons.
- Malicious damage from an in-custody
Is a CHP 208, ACCIDENT PREVENTION REPORT, required when a STD 270, REPORT OF VEHICLE ACCIDENT, is completed for LIABILITY purposes only? (HPM 11.1, 7)
NO
In how many hours shall the CHP 208, ACCIDENT PREVENTION REPORT, and the STD 270, REPORT OF VEHICLE ACCIDENT, be completed? (HPM 11.1, 7)
Both are 48 hours
An employee may submit a TRAVEL EXPENSE CLAIM to pay for damages to their personally owned vehicle while driving on state business. However, they must first submit a claim to whom? (HPM 11.1, 7)
Their insurance company
All damage claims in excess of $1,000, shall be filed with whom? (HPM 11.1, 9)
Victim Compensation and Government Claims Board (Formerly known as Board of Control Claim)
NOTE: A CHP 268 POTENTIAL CIVIL LITIGATION REPORT, shall be completed
If a person makes a damage claim up to $1,000, what form will they be given? (HPM 11.1, 9)
CHP 287, CLAIMS OF $1,000 OR LESS
The EXPEDITED CLAIM SETTLEMENT PROGRAM provides timely payment to individuals where the Department is CLEARLY and OBVIOUSLY liable for damages. Who can authorize these payments through the aforementioned program? (HPM 11.1, 9)
Area Commanders have authority to approve claims under this program
NOTE: Must be $1,000 or less, must complete CHP 287, CLAIMS OF $1,000 OR LESS, claimant must complete STD 204, PAYEE DATA RECORD, commander notifies OFFICE OF RISK MANAGEMENT
Under what four circumstances can a citizen claim INDEMNIFICATION (department covers damages to the private person) when they provide assistance to Law Enforcement? (HPM 11.1, 9-14)
- In prevention of the commission of a crime against the person or property of another
- When apprehending a criminal
- When assisting a Peace Officer in the prevention of a crime or the apprehension a criminal
- When rescuing a person who is in immediate danger of injury or death as result of a fire, drowning, or other catastrophe
If the immediate superior or designated agent is tendered service of a subpoena less than _____ WORKING days prior to the date of the hearing, and the superior or agent is unsure if they can complete the service, they MAY refuse the subpoena. (HPM 11.1, 9)
5 working days
NOTE: If the agent accepts it, and then is unable to complete the service, they must notify the server within 48 hours that he or she was unable to complete the service.
Can an employee who is responding to a subpoena for the defense, be in uniform? (HPM 11.1, 9)
NO
An employee subpoenaed by the defense to testify as an expert witness, shall have what form on file? (HPM 11.1, 9)
CHP 318, SECONDARY EMPLOYMENT
What is a SUBPOENA DUCES TECUM? (HPM 11.1, 10)
Compels the production of documents and may require personal appearance of a witness to bring the requested documents.
NOTE: This subpoena must be served in-person
Who must approve subpoenas for appearances out of state, whether criminal or civil? (HPM 11.1, 10-1)
Appropriate Assistant Commissioner
What are officers required to have immediately ready while traveling to and from court? (HPM 11.1, 10-1)
Approved Weapon
Are we supposed to accept subpoenas for FORMER EMPLOYEES? (HPM 11.1, 10-3)
NO
NOTE: We do not provide contact information of former employees to subpoena servers
A process server who is attempting to serve an officer with a subpoena, and the officer is absent because of vacation, military leave, leave of absence, regular days off, or other sufficient reason, shall be told of the officer’s unavailability, and acceptance of the subpoena shall not be undertaken. Is an officer who is on SICK LEAVE or on INJURY STATUS considered unavailable? (HPM 11.1, 10-4)
NO—employees on sick leave or injury status are not considered unavailable for service.
Will subpoenas for officers who are on SUSPENSION be accepted? (HPM 11.1, 10-4)
Should not; however, the commander may make arrangements to have another officer testify, seek a postponement, etc.
What happens if a subpoena is served at an area after the officer has transferred to another area? (HPM 11.1, 10-5)
- Subpoena will only be accepted if its from a DISTRICT ATTORNEY (all others refused)
- Ensure subpoena is served at the area office where the arrest occurred
- Attempt to determine if another officer could testify in the transferred employees place (if they were at the arrest scene, etc)
- Determine the nature of the case and see if it warrants the transferred employee appearing
- If deemed necessary for officer to appear, contact the new area office and forward subpoena and all arrest reports—is then the responsibility of the new area to determine case status
A uniformed employee who is responding to a subpoena for the defense shall notify their area commander. Who else must the officer notify? (HPM 11.1, 10-6)
*The district attorney
NOTE: every effort should be made to avoid appearance of refuting testimony of another officer.
A DUCES TECUM subpoena seeks records from an agency. Per the Penal Code, how many days does the agency have to comply with the request? (HPM 11.1, 10-8)
15 days
A subpoena for a civil action will be processed on a CHP 90, REPORT OF COURT APPEARANCE-CIVIL ACTION. What amount of witness fess will be collected, and in what time frame should the CHP 90 be processed? (HPM 11.1, 10-9)
WITNESS FEES—$275 (used to be $150)
Timeframe—CHP 90 should be completed within 24 hours after the appearance, or at the conclusion of a series of appearances within a 10 days
NOTE: Service of the civil subpoena must be made within 24 hours prior to the date of attendance
The civil deposition of an employee shall be conducted either within _____ miles of the Officers residence, or within the same county where the action is pending AND within ______ miles of the Officers residence. (HPM 11.1, 10-9)
75 miles
150 miles
If a former employee is compelled to appear as a witness in a civil action, how much reimbursement are they entitled to? (HPM 11.1, 10-10)
NOTE: Former employee must still reside in the state (if resides out of state, there is no obligation to appear)
20 cents per mile
$35 a day
An employee who is required to appear on a FEDERAL CIVIL matter, shall be considered to be on state time and at state expense if what conditions exist? (HPM 11.1, 10-13)
- Must be within the court district
* If outside the court district, they must be within 100 miles of the court
Can the FBI obtain CHP reports if they are conducting an investigation involving violations of Federal Civil Rights laws? (HPM 11.1, 10)
No—they need a GRAND JURY subpoena
What are the exemptions to a Public Records Act request? (HPM 11.1, 13)
- Preliminary or personal notes
- Records pertaining to pending litigation
- Personnel and medical records
- Exams
- Library and museum material used solely for reference material
- Other Records exempt by law
- Investigation files
- Records pertaining to collective bargaining
- Investigations
- Juvenile Records
- Intelligence information
- Officer safety materials/Internal security
Are BOOKING SLIPS and ARREST REPORTS considered criminal offender record information? (HPM 11.1, 12)
NO
What information about an employee is releasable through a PUBLIC RECORDS ACT request? (HPM 11.1, 13)
- Name
- Work Location
- Classification
- Assignment
- Gross salary rate
- Dates of employment
- Time base
- Rehire information
- Training received at state expense
Who does the CHP work in conjunction with to administer the EXPLORER program? (HPM 70.5, 1-3)
Learning for Life
The Board of Directors of the EXPLORER PROGRAM consists of 5-20 members. These members shall consist of each of the Commissioners, their Executive Assistants, and who else? (HPM 70.5, 1-3)
Each of the 8 Field Division Commanders
Who is the SIGNING AUTHORITY of the EXPLORER PROGRAM? (HPM 70.5, 1-3)
The Commander of Personnel and Training Division, Professional Training Section
What is the EXPLORER PROGRAM MOTTO? (HPM 70.5, 1-5)
Learning to Serve the Public with Dedication and Commitment
There are 4 levels of Explorer Training. Describe Level 1, Level 2, Level 3, and Level 4. (HPM 70.5, 2-3)
LEVEL 1–48 hours curriculum done at area. Must complete this before being allowed to go on ride-alongs.
LEVEL 2–16 additional hours at the area level consisting of First aid and CPR
LEVEL 3–Seven Day Live in Academy (not necessarily located at the CHP Academy) held annually during the summer. Coordination is between Statewide and Division Explorer Coordinators, and CHP Academy Staff
LEVEL 4–Six day live in academy held at the CHP Academy (prepares Explorer to enter full time CHP academy as a cadet)
The EXPLORER PROGRAM is funded through who? (HPM 70.5, 2-4)
PERSONNEL AND TRAINING DIVISION, PROFESSIONAL TRAINING SECTION, RECRUITMENT UNIT
Donations received by an EXPLORER post shall be deposit within _____ hours. (HPM 70.5, 2-4)
72
What rank is the STATEWIDE EXPLORER COORDINATOR? (HPM 70.5, 3-3)
Sergeant (assigned to the Recruitment Unit)
NOTE: DIVISION COORDINATOR and POST COORDINATOR is also Sergeant.
NOTE: EXPLORER POST ADVISOR is one rank below the POST COORDINATOR
Who serves as the EXPLORER COMMITTEE CHAIRPERSON? (HPM 70.5, 3-8)
Area Commander
What is the MINIMUM membership number to establish a new EXPLORER POST? (HPM 70.5, 4-5)
5
What are the age requirements for an EXPLORER CANDIDATE to join an EXPLORER POST? (HPM 70.5, 5-3)
15-21 years of age
An AREA COMMANDER, at their discretion, may issue EXPLORER IDENTIFICATION CARDS, only after the EXPLORER has completed what two things? (HPM 70.5, 5-5)
- Been an EXPLORER for at least 6 months
* Completed LEVEL 1 and LEVEL 2 Academies
When an EXPLORER separates from the program, they shall relinquish their EXPLORER IDENTIFICATION CARD to whom? (HPM 70.5, 5-5)
Turned in to the POST ADVISOR for destruction
EXPLORER PROMOTIONAL EXAMS shall be administered by the POST ADVISOR (Sergeant) and the AREA COMMANDER. The promotional exam notification shall be posted _____ days prior to the test. (HPM 70.5, 5-8)
30
EXPLORERS must attend scheduled functions. How many UNEXCUSED absences within THREE months, could result in disciplinary action? (HPM 70.5, 5-9)
Three unexcused absences
Payment for medical treatment for an EXPLORER is the responsibility of whom? (HPM 70.5, 5-11)
Parents first, then supplemental insurance is available through LEARNING FOR LIFE
Are EXPLORER injuries documented on a CHP 121? (HPM 70.5, 5-11)
No—on a memorandum
NOTE: If applicable, a CHP 268, POTENTIAL CIVIL LITIGATION REPORT, can be completed
Who conducts BACKGROUND CHECKS on Explorer candidates? (HPM 70.5, 6-3)
EXPLORER POST ADVISOR
NOTE: the EXPLORER POST ADVISOR shall complete and submit background check to the EXPLORE POST COORDINATOR within 30 working days—then gets forwarded to Area Commander who submits to PERSONNEL AND TRAINING DIVISION within 90 days
Each EXPLORER POST shall have a SOP. A copy of the SOP shall be forwarded to whom? (HPM 70.5, 7-3)
DIVISION EXPLORER COORDINATOR
How often is EXPLORER POST equipment inventoried? (HPM 70.5, 7-3)
Quarterly, or anytime equipment is lost or missing
NOTE: Equipment is not issued to individuals—it is issued to the POST itself
What is the recommended number of EXPLORER meetings per month? (HPM 70.5, 7-4)
2
The DIVISION EXPLORER COORDINATOR, or appropriate Assistant Chief, shall conduct an inspection of each EXPLORER POST, how often? (HPM 70.5, 7-6)
Annually
Any monetary donations received by an EXPLORER POST shall be deposited within _____ hours from receipt of donation. (HPM 70.5, 8-7)
72
Disbursement of funds from an EXPLORER POST in excess of $1,000 requires authorization from who? What about in excess of $5,000? How about is excess of $10,000? (HPM 70.5, 8-7-8)
- Excess of $1,000–Authorization from Area Commander
- Excess of $5,000–Authorization from Division Commander
- Excess of $10,000–Authorization from Board of Directors
After an EXPLORER completes Level I training, how often do they have to re-certify? (HPM 70.5, 10-4)
Every two years
How many hours of training is EXPLORER Level 3, and Level 4, training? (HPM 70.5, 10-4)
Level 3–92 hours (Done at CHP Academy)
Level 4–63 hours (must be at least 20 years of age) (Done at CHP Academy)
NOTE: Level 1 and 2 done at local area
Whose approval is needed for EXPLORER POST activities that take place outside of their respective divisions? (HPM 70.5, 11-3)
Division Commander
NOTE: For out-of-state activities, Commissioner approval is needed
Can SENIOR VOLUNTEERS become EXPLORER POST ASSOCIATE ADVISORS? (HPM 70.5, 11-3)
Yes—can provide supervision during explorer functions
Trips in excess of ______ miles require advance notification to the Division Explorer Coordinator? (HPM 70.5, 11-4)
500 miles
Can EXPLORERS enter an Adult Jail Facility? (HPM 70.5, 11-4)
Yes, but they must be at least 18 years of age
May EXPLORERS operate departmentally owned vehicles? (HPM 70.5, 11-4)
Yes (fueling vehicles, patrol vehicle safety checks, etc.)
NOTE: SHALL NOT operate vehicle in public view, except during authorized competitions and prior BOARD OF DIRECTORS approval
What Level of training is required for an EXPLORER to operate a departmentally owned vehicle? (HPM 70.5, 11-5)
Must have completed Level 1, 2 and 3 training
How many hours of volunteer service a month, must an EXPLORER complete in order to qualify for going on a ride-along? (HPM 70.5, 11-5)
8 hours of volunteer service
May an EXPLORER operate the CLETS system? (HPM 70.5, 11-8)
Yes, but only under the direct supervision of a departmental employee, and after Received approval from the Area Commander NOTE: same rules apply for their use of MOBILE DIGITA COMPUTER, COMPUTER AIDED DISPATCH, and MIS system.
The Area Commander shall conduct a FORMAL UNIFORM INSPECTION of the EXPLORER POST members how often? (HPM 70.5, 12-3)
Annually
What is the definition of a DISABLING INJURY OR ILLNESS? (HPM 10.7, 1-2)
Injury or illness which results in an employee being unable to return to work following the date of the injury or illness
Commanders shall submit a monthly CHP121D, INJURY/ILLNESS STATUS REPORT, by the _______day of the month to Division. (HPM 10.7, 2-7)
10th
NOTE: the form may contain the names of Area employees who are off work or on limited duty for less than 30 calendar days, but it SHALL contain the names off all employees who are off on injury or on limited duty for 30 calendar days or more.
If an area makes an ASSEST FORFEITURE seizure, they will obtain an ASSEST FORFEITURE number from division within _____ days. (HPM 81.5, 2)
5 Business Days
How much overtime are officers, who are testifying on a TELEPHONIC SUBPOENA, entitled to? (MOU)
2 hours
The Commander or their designee shall review all CHP 121s within ____ days. (HPM 10.7, 5)
3 days
Define what a NON-Disabling injury is? (HPM 10.7, 1-2)
Could require more than a one-time medical care, but the employee is able to return to work (Full or Limited) following the date of the injury.
Define a SERIOUS INJURY OR ILLNESS. (HPM 10.7, 1-3)
Disabling injury or illness which requires overnight hospital care (Keeping overnight for observations does not apply), a lengthy disability status, or disability retirement
Define a RECURRENCE of an injury or illness. (HPM 10.7, 1-4)
A recurrence does not have a new, clearly defined incident to cause injury or illness. It is a spontaneous reappearance of a prior condition.
Define what an AGGRAVATION of an injury or illness is? (HPM 10.7, 1-3)
An injury or illness that has an identifiable new incident of injury or illness and is processed as a new injury or illness claim.
Commanders SHALL revoke an employee’s PEACE OFFICER POWERS, and secure all state owned firearms, whenever the employee is off duty for what type of injury claim? (HPM 10.7, 2-4)
Psychological
Commanders (SHOULD/SHALL/MAY) suspend an employee’s SECONDARY EMPLOYMENT when they are off work due to an injury or illness? (HPM 10.7, 2-5)
MAY—should review doctor’s notes to determine if secondary employment could hinder employee’s recovery. Commanders should review the duties involved in the secondary employment.
Employees who are off work as result of an injury, shall be assigned to their residence, with an assigned work shift of ______ hours to ______ hours, Monday through Friday. (HPM 10.7, 2-9)
0800-1700 hours
If a DEATH or SERIOUS INJURY occurs to an employee, an MIS-WEB MESSAGE shall be transmitted within ____ hours to the appropriate ASSISTANT COMMISSIONER, and to who else? (HPM 10.7, 3-4)
24 hours
DRU (Disability and Retirement Unit)
If an employee experiences a RECURRENCE of an injury, they shall prepare a memo explaining the nature of the injury within 24 hours. What happens if the employee is unable to complete this memo (in coma, etc.) (HPM 10.7, 3-5)
The employee’s supervisor shall prepare a memo detailing the recurrence of the injury. As soon as the employee is able, they shall then complete the memo.
An injury sustained by an employee on a TEMPORARY ASSIGNMENT, shall be recorded on the INJURY LOG of the command of the TEMPORARY ASSIGNMENT. What is the exception to this rule? (HPM 10.7, 4-5)
If the employee is on TEMPORARY ASSIGNMENT due to a CIVIL DISTURBANCE, than the injury is recorded on the INJURY LOG of the employee’s permanent command.
Injuries occurring while an employee is traveling to or from a TEMPORARY ASSIGNMENT, shall be recorded on whose INJURY LOG? (HPM 10.7, 4-5)
The employee’s PERMANENT COMMAND.
A cadet is injured while at the Academy. The Academy documents the injury and completes all the necessary paperwork. The Cadet graduates and is assigned to a field command. The Academy forwards the injury file to the employee’s new command. What happens if the same employee has a RECURRENCE of the injury? (HPM 10.7, 4-5)
Permanent commands completes and files all paperwork and makes an entry on their INJURY LOG.
If the status of an injury or illness changes within _____ years of the original occurrence, the INJURY LOG on which the injury is recorded must be updated. (HPM 10.7, 4-6)
Five years
By what January _____ each year, Areas shall total their previous years INJURY LOGS and forward signed copies to their respective Division’s. (HPM 10.7, 4-6)
15th
The CHP 121, EMPLOYER’S REPORT OF OCCUPATIONAL INJURY OR ILLNESS, shall be completed within ______ hours. (HPM 10.7, 5-1)
24 hours
NOTE: Employee shall review and sign the field injury copy of the CHP 121 within 24 hours also.
The Commander shall review and sign the CHP 121, EMPLOYER’S REPORT OF OCCUPATIONAL INJURY OR ILLNESS, within what timeframe? (HPM 10.7, 5-1)
3 (Three) days
The commander shall ensure the CHP 121, EMPLOYER’S REPORT OF OCCUPATIONAL INJURY OR ILLNESS, is filed with the STATE COMPENSATION INSURANCE FUND (SCIF) within ______ days. (HPM 10.7, 5-1)
FIVE days
If an injury occurs to an employee who is temporarily assigned to an entity other that the DEPARTMENT, who is responsible for completing the CHP 121, EMPLOYER’S REPORT OF OCCUPATIONAL INJURY OR ILLNESS? (HPM 10.7, 5-2)
Appropriate Assistant Commissioner (copy forwarded to permanent command)
A Department ordered _____________ _____ _________ exam is a medical evaluation performed by a physician chosen by the Department to determine an employee’s ability to perform the essential duties of the employment classification. (HPM 10.7, 7-3)
Fitness For Duty
NOTE: A commander who orders this exam SHALL first seek approval from the appropriate Assistant Commissioner (then notify Disability and Retirement Unit of situation)
Who may authorize a LIMITED DUTY assignment lasting less than one year? (HPM 10.7, 8-6)
Commander
NOTE: For limited duty over one year, the Commander shall obtain approval from the appropriate Commissioner. Authorization must be obtained every three months thereafter.
What is the maximum length of time that an employee may work in a LIMITED DUTY capacity? (HPM 10.7, 8-7)
2 (TWO) years
Employees who are off work, or returning from limited duty of more than two years, shall receive what type of training? (HPM 10.7, 8-9)
REINSTATEMENT TRAINING at the CHP Academy
NOTE: Less than one year, retrained and re-certified at the Area;
More than 12 months but less than 2 years, shall complete REFRESHER TRAINING at the CHP Academy
Can an employee who is under the minimum age (less than 50 years old) for service retirement, has depleted all leave credits, but is awaiting a disability retirement decision, be placed on LIMITED DUTY? (HPM 10.7, 8-7)
Yes
NOTE: An employee who has attained the minimum service retirement age, has depleted all leave credits, and is awaiting a disability retirement decision, SHALL NOT be approved for limited duty
Is an employee, who is attending their own WORKERS’ COMPENSATION APPEALS BOARD hearing, be eligible for the use of state time? (HPM 10.7, 11-4)
No
If an immediate supervisor is tendered service of a subpoena less than _____ days prior to the date of the hearing, and the supervisor is uncertain if service can be completed, the supervisor may refuse the service. (HPM 11.2)
5 days
Inspections of the canine and it’s living quarters shall be conducted by the Division Canine Supervisor how often? (HPM 70.7, 2-9)
Quarterly
Grievance records shall be maintained at the affected command for ______ years following the date of the final action. (HPM 9.1, 7-11)
3 years
NOTE: Complaint maintained for 1 (one) year at command
NOTE: Grievances maintained at HEADQUARTERS for 5 years, COMPLAINTS for 3 years
Prior to removing an employee from a SPECIALITY PAY POSITION, approval must be granted from whom? (HPM 9.1, 14-2)
Appropriate Assistant Commissioner
NOTE: Must have CAUSE to remove
What color paper are CONTRACT INTERPRETATIONS written on? (HPM 9.1, 1-4)
Blue
NOTE: sent out without a cover memorandum, to all applicable managers and supervisors. They interpret specific provisions within a particular bargaining unit.
How many GRIEVANCE levels are there? How many COMPLAINT levels are there? (HPM 9.1, 7-2)
GRIEVANCE—4 levels (plus an Informal Level)
COMPLAINT—3 levels (plus an informal level)
What are the four types of DISCRETIONARY LEAVE? (HPM 10.3)
- Regular Leave
- Adoption Leave
- Temporary Leave
- Informal Leave
What are the 7 types of NON-DISCRETIONARY LEAVE? (HPM 10.3)
- Pregnancy or Parental Leave
- Veterans Education Leave
- Military Leave
- Spousal Military Leave
- FMLA
- NDI
- State Disability Insurance
Employees who have a 6 month PROBATIONARY PERIOD, shall receive written appraisals how often? (HPM 10.3)
At 2 months, 4 months, and 6 months
Employees who have a 12 month PROBATIONARY PERIOD, shall receive written appraisals how often? (HPM 10.3)
At 4, 8, and 12 months
How many hours must an employee, who has a 12 month probationary period, have to work to get off probation? (HPM 10.3)
1,680 hours
NOTE: 840 hours for employees on 6 month probation
When a vehicle is taken for 10751 VC, the owner/claimant/person on title or registration, shall be notified of the seizure within ____ days, excluding weekends and holidays. How many days until the POST SEIZURE HEARING? (HPM 81.1, 5-3)
5 days notification
POST SEIZURE HEARING WITHIN 90 days
What training is required for UNIFORMED EMPLOYEES who have returned after the conclusion of an approved leave of absence? (HPM 10.3)
- Been on Leave for less than One year—Re-certified at Area Command
- 12 months-2 years—REFRESHER training at Academy
- Over 2 years—REINSTATEMENT training at Academy
Approved REGULAR LEAVE of absence of an employee is good for up to ONE year. Prior approval must be granted by whom? (HPM 10.3)
Commissioner
NOTE: It can be extended for another year with approval
What are examples of REGULAR LEAVE of absence? (HPM 10.3)
- To attend college or training that benefits the CHP
- Temporary Incapacity due to illness or injury
- Loaned to another governmental agency
- To seek employment during a lay off
- Family illness/obligation
- Union Activity
- Victim of Domestic Violence
How long is approved ADOPTION LEAVE good for? (HPM 10.3)
With approval, employee can be on leave for up to One year
A TEMPORARY LEAVE OF ABSENCE shall not exceed a period of 30 CALENDAR DAYS. Whose approval is needed for this type of leave? (HPM 10.3)
Commander
For reporting purposes, a TEMPORARY LEAVE OF ABSENCE is reported as _______ status. (HPM 10.3)
DOCK
NOTE: Once employee physically returns to work, then leave credits are coded and used (coded the same way for INFORMAL LEAVE also)
How long is INFORMAL LEAVE, and who authorizes its use? (HPM 10.3)
Commander approves use
LENGTH: 11 working days in a 22 day pay period
10 working days in a 21 day period
11 consecutive working days between pay periods
A spouse SHALL be granted PREGNANCY/PARENTAL LEAVE OF ABSENCE, without pay, for how long? (HPM 10.3)
Not to exceed ONE year for care of newborn
A female employee may be granted PREGNANCY LEAVE, without pay, for how long? (HPM 10.3)
Not to exceed One Year
Employees who served in the ARMED FORCES, and are eligible for education because of that service, SHALL be granted VETERAN’S EDUCATIONAL LEAVE, without pay. What are the rules for this leave? (HPM 10.3)
- Length of Leave—the period during which the employee receives the education, not to exceed 4 years and 3 months.
- Employee must enroll in a minimum of 10 credit hours of post-high school courses every school year.
- After education is completed, they are granted an additional 3 months after the conclusion of the schooling
What is SHORT TERM MILITARY LEAVE? (HPM 10.3)
6 months (180 Calendar Days) or less NOTE: Drill weekends (considered Inactive Duty), do qualify for SHORT TERM MILITARY leave, and leave credits may be used to supplement.
Is an employee paid state salary who is on MILITARY LEAVE? (HPM 10.3)
Yes—employee is paid for the first 30 calendar days (172 hours) in one fiscal year—Leave credits can be used (except Sick time)
A permanent employee ordered to ACTIVE MILITARY DUTY, must return to state service within ____ Calendar days after the end of the military leave. (HPM 10.3)
14
How long is long is LONG-TERM MILITARY LEAVE? (HPM 10.3)
More than 6 months—not to exceed 5 years
NOTE: Employee must show their ORDERS to the CHP as proof. Paid by state for first 30 days. Receive an additional 6 months of Annual Leave credit (at same rate as if they had stayed on the job), and employee must return to work within 6 months after the end of the leave
Eligible employees, whose spouse is on LEAVE from a period of military conflict, will be allowed to take up to _____ days of UNPAID LEAVE. (HPM 10.3)
10
Available LEAVE CREDITS may be used (cant use SICK)
FMLA provides a qualified employee _____ weeks of unpaid leave during a 12 month period. (HPM 10.3)
12 weeks
A SUPERVISOR shall provide an eligible employee, requesting FMLA, a CHP 738, NOTICE OF ELIGIBILITY AND RIGHTS AND RESPONSIBILITIES, within ___ business days. (HPM 10.3)
5
A SUPERVISOR shall provide an eligible employee, who requests FMLA, a CHP 739, DESIGNATION NOTICE, within ___ business days. (HPM 10.3)
5
To be eligible for FMLA benefits, an employee must have at least 12 months of state service, and worked at least ______ hours during the prior 12 month period. (HPM 10.3)
1, 250 (overtime hours counts toward this total)
Name the 5 qualifying events for FMLA to be granted. (HPM 10.3)
- Birth and care of newborn child
- Care for newly adopted or foster placed child
- Care for immediate family member (spouse, parent, child, domestic partner) due to serious medical condition
- Employee’s own serious medical condition and they cant work
- Employee is victim of Domestic Violence
Does FMLA time off have be to taken CONTINUOUSLY? (HPM 10.3)
No—can be taken intermittently
Can an employee, who is on FMLA, work CHP overtime? (HPM 10.3)
Yes, at Commander’s Discretion and as long as the overtime detail falls outside the employee’s normal work shift hours.
What are examples of TEMPORARY SEPARATIONS from the Department? (HPM 10.3)
Military Leave Suspensions Termination for Medical Reasons Involuntary Leave (employee waiting decision from CalPERS about disability retirement) Layoff Disability Retirement
What are examples of Permanent Separations from the Department? (HPM 10.3)
Dismissal Voluntary Resignation AWOL RDP Service Retirement Career Executive Assignment
How many days does an employee have to be absent for AWOL to apply? (HPM 10.3)
5 consecutive days
How often are CHP Identification cards renewed? (HPM 10.3)
Every 5 years (in conjunction with new Field Folder Photograph—supervisors ensures compliance)
When an employee permanently separates from the Department, who do they surrender their ID card to? (HPM 10.3)
Commander—shall then be destroyed
Sick Leave usage may be charged in increments of ____ minutes. (HPM 10.3)
15 minutes
Bereavement Leave is charged in increments of ____ minutes. (HPM 10.3)
60 minutes—One hour
What is the maximum vacation cap for uniformed personnel? (HPM 10.3)
816
What is maximum cap for CTO banks for uniformed personnel? (HPM 10.3)
480–Uniformed
240–Non-Uniformed
Commanders shall allow employees who work more than ____ hours a day, a 30-60 minute lunch. (HPM 10.3, ch 23)
5 hours
Commanders may grant employees a rest period not to exceed ___ minutes each _____ hours of their work shift. The total time taken for rest periods shall not exceed ___ minutes each workday. (HPM 10.3, ch 23)
15 minutes
4 hours
25 minutes
Rest Periods shall not be allowed during what parts of an employee’s shift? (HPM 10.3)
First or last hour of their shift
When an employee is ordered to use their CTO (because of excess balances), how much advanced notice must a commander give to the employee? (HPM 10.3)
Advanced notice of at least 24 hours
What is the maximum number of hours that an employee can work in any given workday? (HPM 10.3)
16.5 hours in any 24 hour period (unless emergency exist—must be approved by supervisor)
An employee, who has completed his shift or is on a day off, when ordered back to work, shall be credited with ___ hours overtime. (HPM 10.3)
4 hours—provided the call back is without being notified prior to the completion of their workshift, or the notification is prior to completion of work shift and it begins more than 3 hours after the completion of the work shift.
An employee’s regular work shift is 0800-1700 hours. The employee is on a vacation day when he is suddenly called back to work at 1500 hours. The employee then works until 1700 hours. How would this time be coded? (HPM 10.3)
6 hours vacation time
2 hours regular time
2 hours overtime
In what time increments can an employee be docked for tardiness? (HPM 10.3)
6 minute increments (in tenths of an hour)
How much work time are employees entitled to vote? (HPM 10.3)
2 hours—shall be taken at begging or end of shift
Employee gives employer two days prior notice of their intent to use the 2 hours “voting time”
At least ____ days prior to a Statewide Election Day, the provisions of using state time to vote shall be posted on a bulletin board that is accessible to all employees. (HPM 10.3)
10 days
The FAMILY SCHOOL PARTNERSHIP ACT, allows an eligible employee up to ____ hours per calendar year, not to exceed ____ hours in any calendar month, to participate in his or her child’s school activities. (HPM 10.3)
Maximum of 40 hours a year
Maximum of 8 hours a month
Employees may be approved to use state time to attend the funeral of an Active or Retired employee. If the funeral take place outside the employee’s command area, whose approval is needed? (HPM 10.3)
Division Chief
NOTE: If in employee’s command area, Commander approval is needed