Managing Projects Flashcards
The role of a project manager
To manage the project team and drive the successful completion of the projects and its objectives.
Adopt client procedures and impose these on contractors, i.e certain payment notices or quality procedures
Project Objectives
Quality as set out in the Employer’s Requirements
Time and Cost as per the contract
Project Teams
Stakeholder Identification: Anybody who has an interest in the project.
R: Responsible.
A: Accountable. The decision makers
C: Consult. The go to person for an opinion
I: Inform
Value Management Vs Value Engineering
Value Management: Proactive and conceptual. Its benefits are maximised at the beginning of a project but are experienced throughout construction.
Value Engineering: is reactive, specific and immediately practical. Benefits are mostly during construction in response to important change. Such as technological advances, supply chain problems, unforseen material cost increases.
How to implement a change control process
Why a robust one?
1) Identify the need for change
2) Design solution explored
3) Cost impact evaluation
4) Report to client
5) If rejected, design solution revisited
6) If accepted, pm action to instruct the change
Robust procedure required to ensure all contractual changes are reviewed and approved with client knowledge.
Risk Management Techniques
Avoidance
Acceptance
Reduction
Avoidance?
Looking for ways to avoid risk from happening or recurring. Involves taking steps to remove a hazard, engage in alternative activity or otherwise end a specific exposure to the risk. Avoids any exposure to the risk whatsoever, expensive strategy.
Acceptance?
Unable to avoid, transfer or reduce the risk. Take the responsibility and absorb it. When the cost of other risk management options outweigh the costs of the risk itself.
Reduction?
Implement measures or management practices in place to reduce the chance of it happening.
RIBA Stage 4
Technical Design
- Fully coordinated services, structure and architecture
- Fully detailed
- Specialist subcontractor design & spec
ISO 9001
A certified quality management system for organisations who want to prove their ability to provide products and services that meet the needs of their customer and other relevant stakeholder
What’s in a PEP?
- Project overview
- Project programme
- Project organisation
- Control procedures
- Stakeholder management
- Communication strategy
- H&S strategy
- Quality assurnance approach
- Commissioning / handover strategy
What is a project Audit?
An opportunity to review project challenges, risks and processes.
Reflect on whether the project is still meeting core objectives
What is value engineering
Method to eliminate any unnecessary costs and/or increase the value of a specification or product
Could be related to design, specification or cost
Benefits of value engineering
Improved performance
Identification of alternative designs or solutions
Reduced costs
Added value
Risks associated with value engineering
- Becomes detached from value management
- Undertaken too late to be effective
- Inadequate information causing incorrect assumptions
- Insufficient participation by stakeholder
- Insufficient time allocated for the process
Unknown knock on effects to other elements of the design - Reduced ability to meet project brief
- Reduced design performance
Value Management?
Overall concept of managing the balance between benefits and costs throughout the project.
Clearly defining a client’s strategic objectives
Considering optimum solutions
Deciding which provides the optimum lifetime value to the client
Includes value engineering as part of the process
When would you implement a change control process and what would you do?
Usually from RIBA 3 when the project brief is fixed.
1) Identify the need for change using a form
2) Design solution is explored
3) Cost impact evaluation
4) Report to client
5) If rejected, design solution revisted
6) If accepted, project management action to instruct the change.
Why is a robust change procedure essential?
To ensure approved information is not changes with the expressed permission of the client.
PID?
Project Initiation Document
Suite of documents that a PM needs to help the client develop the project at early stages.
- Brief
- Business Plan
- Issues Log
- Governance Strategy
- Control Procedure
- Procurement Strategy
- Financial Management
- BIM Protocols
- Quality Assurance
- Data Management
- H&S Protocols
PID Into PEP
Project Initiation Document into a Project Execution Plan.
Once client approves the PIP it turns into the PEP, the transition gives the client opportunity to make decisions
More developed suite of documents as further information provided.
PM Reports on the progress of these.
PEP is a document describing how, when and who a specific target is achieved.
Targets include:
- products
- timescales
- costs
- quality
- benefits
Risk management?
The identification, assessment and prioritisation of risks followed by coordinated and economical application of resources to minimise, monitor and control the probability impact of the risk.
Where can risk occur?
Time, cost, quality, legal, H&S, Environmental
What is value engineering?
Techniques relating to achieving value. The earliest used the better.
What is value?
What is worth to the client in financial, operational and functional.
Value Management?
Improving and sustaining a desirable balance between the wants and needs of stakeholders and the resources to do so.
What’s a project audit?
Opportunity to review parts of the project. The systematic activity of examining and analysing a project to identify issues, concerns, risks, challenges, Once completed the project manager can advise.
What are audits compared against?
Usually an assessment against success of performance criteria. KPIS used as a benchmark.
KPS should be SMART. Specific, measurable, achievable, recorded and timely.
Similarities of VE & VM
- Information gathering
- Creative thinking
- Analysis
- Devlopment
- Presentation
VM Vs VE
Value Management: Proactive. Develops guiding principles for planning and design. Developing proposals to enhance value at
Value Engineering: Reactive
