Managing Project

Question 1

What is Project Execution Plan (PEP)?

Answer 1

PEP describes who does what and how,
It defines the policy procedures and priorities that will be adopted.
It could be described as the methodology to deliver the project.

Question 2

What sort of information would be included in a PEP?

Answer 2

PEP could include:
Project definition and summary of the strategic brief or later the project brief,
Project programme
Cost plan and cost management
Roles and responsibilities 
Monitoring and reporting strategies 
Communication strategy
Key stakeholders
Handover strategy

Question 3

How often do you update the PEP?

Answer 3

PEP should be reviewed every month at a minimum or
Since then there has been a significant change to the project.
For example, new design team members or increased budget.

Question 4

How do you manage change on a project?

Answer 4

Implement a change managemetn procedures.

Question 5

What is a change management?

Answer 5

Change management is a structured approach to moving an organisation from the current state to the desired future state

Question 6

Talk me through a change management, what are the stages?

Answer 6

Access
Assess step constitutes what is needed to convert outputs into outcomes and benefits

Prepare
The preparation step involves creating a vision and gaining support. This is when stakeholder management is used to gain support for the outline buisness case, with particular emphasis on changes required to business-as-usual. In definition phase of a project or programme, this would also include establishing governance and roles to support change, such as the appointment of buisness change managers.

Plan
The plan step is a familiar process to both P3 managers and change managers. The various P3 plans and schedules must take change into account, particularly in the communication management plan and the risk managment plan

Implement
The implement step is the heart of the process, It includes communicating the benefits of the change, removing obstacles and coordinating the activities that transform business-as-usual from the status quo to a new way of working. Much depends on the organisation’s readiness for change.

Sustain
For changes to deliver the benefits required by the business case, they have to be stable and become the normal way of working. The sustained step will continue beyond the P3 life cycle to ensure that value is continually realised from the investment in the project, programme or portfolio.

Question 7

What project management processes and procedures did you adopt on your last project?

Answer 7

Adopted client processes/procedures as clients often impose them on their consultants and contractors
Have used firms own processes/procedure: (APM Body of Knowledge procedures)
Technical procedures such as payment notices
Quality procedures