Development & Project Brief Flashcards
What is the project brief?
Defines the client requirements and objectives for the project and creates a foundation for the successful delivery of the project.
- Agreed by all parties from the outset and regularly reviewed and updated
- They keep a project focused with clear definable outcomes
- Tool to measure the success of a project at various stages
- A concise summary of the client’s requirements
- Each project has specific drivers:
What is included in the project brief?
- Background/scope
- Stakeholder/ownership
- Clients objective – T/C/Q
- Other requirements – spatial, technical, sustainability
- Outline business case
- Roles and responsibilities
- SWOT
- What is a project execution plan ?
A report setting the strategy for managing a project, describing roles and responsibilities and defining policies, procedures and priorities that will be adopted
- What are the stages to developing a brief
Statement of need
Strategic brief
Project brief
What is the feasibility studies?
A feasibility study is used to analyse and assess the sustainability and viability of a construction project.
It identifies potential strengths and weaknesses to assist the client to make informed decision on whether to proceed to the next stage.
Can you explain the main components of a feasibility study?
The main components of feasibility comprise of:
Planning Permission Status
Legal & Statutory Issues
Analysis of the budget relative to Client requirements
Site appraisal information includes geotechnical studies, ground contamination, availability of services, and environmental considerations
H&S Issues
Programme Considerations
Procurement Strategy (Traditional or transfer to third
Who will prepare the project brief?
Typically it is the client team who will gather information and compile the project brief.
The consultant team will review the brief to assist with its development.
Site investigation may be a commission to identify further information required about the existing site then fed back into the breif
What is room data sheets and when are they required?
The room data provides fixtures and finishes, furniture, M&E items for each room or area of the development.
They typically form part of the contract when confirming the client requirement for each room in detail to the main contractor/project team.
Why is it important to have a Project Brief agreed from the outset?
- Leads to design and programme certainty.
- Scope and costs certainly from inception to closeout.
- Teams understand the steps required to achieve the desired outcome.
- Less ambiguity
Why is it important to identify all the stakeholders from the beginning of the project?
And what could the potential impact be to the project if a stakeholder is omitted?
- Increases confidence across the scheme
- Minimise uncertainty
- Speed up problem-solving and decision making
- mitigate /de-risks the project and avoid delays
- Take on board their need early and evaluate the impact
If excluded, the Stakeholder will:
- Not support the project
- Demand unacceptable scope change which can affect, time, costs and quality of the project
What are the common issues that arise when developing a project brief?
- Client not knowing what they need
- Lack of clear goals and success criteria
- Budgeting
- Inadequate skills
- Inadequate risk management
- Lack of accountability
What are the current challenges that Covid-19 and/or Brexit brings to your Development / Project Briefs?
Development:
1. Programme Delay
2. Shortage of labour-skilled and unskilled.
3. Delay in procuring material/supplies
4. Cost increase/uncertainty/volatility in the market
Brief:
1. Project/programme delay
2. Project budget uncertainty
3. Hard to plan for the next 5 years (ever-changing world)
How might a development brief be different to a project brief?
Development brief, if there is some planning development involved and project brief is not.
A development brief is prepared by agents or local authorise looking to find a development partner or dispose of a site
A project brief is an outline of the client’s requirements/objectives for the project.
What’s included in a Terms of Reference (TOR) between Client and member of the project team?
TOR provide a statement of the background, objectives, and purpose of a proposed project. This document defines the activities to be done and indicate the issues, budget and expertise related to the project.
- Defines roles and responsibilities/sets boundaries
- Define the scope of work
- Reporting requirements
- Programme
What is the difference between a business case and a project brief?
Business Case - Justification for undertaking the project. It evaluates the benefits, cost and risk alternative options and provides the rationale.
Project brief - Defines the client requirements and objectives for the project and creates a foundation for the successful delivery of the project.
What are the components of a PEP?
- Scope
- Roles and responsibilities
- Comms plan
- Procurement strategy
- Risks
- Programme
- H&S
- Cost plan
What is a business case?
The rationale behind the implementation of a project.
- What would you use to evaluate the key metrics in a project
Key performance indicator
What is the importance of the Project Brief?
A clear project brief is the starting point for all projects. It gives the team direction and is a benchmark for the success of the development. It is vital to ensure that the team is working in the right direction.
What is included in project documentation ?
PEP Business plan Budget Communication plan Governance strucutre Issues log Risk register Project directory.
What is typically included in a business plan ?
Executive summary Background Marketing strategy Financial forecasts/ requirements Risks and sensitivity analysis SWOT
When will a project brief be used over a development brief ?
Project brief- Details clients requirements but will be developed in stages.
Development brief- Instruction to planning consultant and reviewing planning policy and instruct consultants etc. Used to stimulate interest in a site.
What is typically included in the project brief ?
Key milestones/ programme
Project scope and clients requirements
Key Performance Indicators
Risk Management
Time, cost and quality parameters
Identification of stakeholders- decision makers, impacted by project. External and External.
Information collation- Technical, site information, people
legal information such as statutory requirements
Reference to clients business case
- What did you include in your project brief in Dollis Valley Phase 4&%?
Project description Site details Budget Ownership Planning history/ relevant policies Design requirements Objectives and KPI Programme Operational/ functional requirements Risk register Site plan Description of requirements Estate Management
