Case Study Questions

Question 1

What were the key risks you identified within your Key issue?

Answer 1

Time - Delays to the project.
Costs - Cost to the Client
Quality of the installation around it
and most importantly - Fire safety for the residents and stakeholder

Question 2

On key issue two, why did you select framework?

Answer 2

It’s a quicker tendering process.
The benefit of utilising framework, all the PQQ was undertaken (time)
They are pre-approved.
If tender dropouts its easier to retender
Council approved suppliers so most likely to accept reduced design

Question 3

What is included in the Invitation to Tender (ITT) documents?

Answer 3

Cover Letter
Tender Instructions
Site plan (layout drawings)
Preliminaries / SoW ( Schedule of Work)
Specification (requirements 
standards
H&S (asbestos survey)
Contract (Industry-standard JCT)
Pricing schedule (CSA)

Question 4

What happens if one of your tenders submits their tender after the submission window?

Answer 4

Late tenders are genuinely stipulated,

It all depends on whether it’s public or private.

Question 5

What question would you ask a contractor who is carrying out a tender for your client?

Answer 5

H & S Procedures (CSCS, PPE)
Risk assessment (how they manage risk and risks do you foresee)
PII Insurance
Building standards (CDM Regs)
Environment and sustainability (pre-fab)
Social awareness (Apprentice programme)
Project management and Staff Resourcing (describe your team and your training for your team)
experience and qualifications (give example similar contracts and did you deliver on time and on a budget?)

Question 6

What are the different types of tenders are they?

Answer 6

Open tender
Competitive tender
Negotiated
1 stage tender 
2 stage tender

Question 7

What is a Framework?

Answer 7

It’s a group of businesses that have proven themselves.
Or completed a tendering process and won a position on the framework.
This means public sector buyers don’t have to run a full OJEU Tender.
Can award a contract directly to the supplier on the Framework

Question 8

What is a mini-tender competition?

Answer 8

When a buyer has a large framework it will run a mini-tender which is similar to the tender process but only the framework suppliers are invited.

Question 9

What is OJEU?

Answer 9

OJEU - Stands for Official Journal of the European Union.
It is an EU regulation.
When a contract is over a certain value European law must be followed.

Question 10

What does novation mean?

Answer 10

Transfer of both rights and obligations (Services) under the contract to a third party.
Typically a 3 party agreement

Question 11

What is the difference between novation and assignment?

Answer 11

Assignment keeps the obligations but transfers the benefits while novation transfers both the benefits and the obligations.

Question 12

What is the difference between novation and assignment?

Answer 12

Assignment keeps the obligations but transfers the benefits while novation transfers both the benefits and the obligations.

Question 13

What is Pre-construction services agreement? (PCSA)

Answer 13

is used to appoint a design and build contractor to carry out services before entering into a formal building contractor.

To allow early appointment of the contractor

Commonly used in two-stage tendering.

To obtain further design/buildability required surveys and ground investigations.

Question 14

Can you explain what the advantages are for a Design & Build procurement?

Answer 14

Reduce Client risk (transferred on to the contractor)
Greater cost control
Programme advantages (if the contractor is entirely responsible for the design)

Question 15

at the end of the project, who owns the apartments?

Answer 15

My client will own the residential units on a 999-year lease with the church who are the freeholders of the land.
My client will become building managers for the residents and church areas.

Question 16

Can you explain how the Joint venture was formed?

Answer 16

This was done via a Barter agreement.

as my client will develop the church in exchange for new residential units.

Question 17

What is the role of the contract administrator?

Answer 17

Responsible for administering contracts, such as certifying payments,
Issuing practical completion certificates
Reviewing and granting EoT claims

Question 18

What is the role of the contract administrator?

Answer 18

Responsible for administering contracts, such as certifying payments,
Issuing practical completion certificates
Reviewing and granting EoT claims

Question 19

What was the Dame Judith Review?

Answer 19

An independent review of the building regulations

Question 20

What are the changes from 2011 to 2016?

Answer 20

Revision of the interim payment regime
Introduction to the common valuation date
Insurance provisions such as option C
Fluctuations
CDM REGS 2015

Question 21

Can you talk me through the external wall of this project?

Answer 21

• Two layers of sounbloc plasterboard, timber frame, rockwool insulation between studs, weatherproof layer, cement particle board, traditional brick with stoppers and brick ties securing against the structure.

Question 22

What were the amendments to the JCT contract?

Answer 22

Payment provision
Liquidates damages
Insurance options
Retification period (From 12 months to 24 months)
Omission of JCT Collateral warranties has my client had it own bespoke agreement in place to fulfil its funders requirements

Question 23

What was in the Employer requirement?

Answer 23

• Room data sheets
• Specification I.e. Room datasheets, Project completion plan
• (Appendix B) Drawings (Site location Plan, GA plans, Elevations)
• Preliminaries
• NBS spec
• Structural Spec
• M&E spec
• Church works (Room datasheets, drawings
• (Appendix A) Contract sum analysis (CSA)
• Appendix C) Pre-construction info - Demolition method statement, F10, Pre-construction information. (H&S file from the previous building)
• (Appendix D) Surveys & Reports
• Planning and decision notices (conditions tracker)
• Handover checklist / PC requirements

Question 24

What type of communication did you have with your stakeholders or WPBC on your Project?

Answer 24

During at Design Team & Progress meetings
Reported on Time, Cost, Quality
Review Furniture plan of the new Project
Review Church Design with the Pastor
Church had appointed a Surveyor to ensure design intent was followed through

Question 25

Who own the Float

Answer 25

Float is principally owned by the first parties who use it

Example: concurrent delay (Hard to own the float)

Question 26

Where there any other considerations that you advised your client on when looking at Alternative insulation?

Answer 26

I would consider the size and thickness if it is the same as the previous product ensuring the same depth.

The thermal property (I.e the U-Values)

Fire performance (limited combustion

Question 27

What is the Class 0 rating?

Answer 27

is a classification that shows how flames spread across the surface of a product. Protects your surface from the spread of flames AND limits the amount of heat released from the surface during a fire.

To be classed in this way material has to go through 2 fire test

Question 28

What is the Class 1 rating?

Answer 28

Protects your surface from the spread of flames.