LO6- Presenting information Flashcards
What happens when data is processed?
The results need to be presented
What tool/techniques are used to present information?
- what information is to be presented
- the objectives that were defined during the initiation phase
What are the 5 main tools in software selection?
- word processor
- spreadsheet
- databases
- DTP
- presentation software
What does a software have?
- a different purpose
- different tasks it can be used for
- advantages
- disadvantages
What is a word processors purpose?
To produce, edit and format documents which are text-base
Example of word processor task is…
Writing documents including letters, reports
Ad of word processor
Documents can be saved and retrieved later
Dis of word processor
There may be a limited choice of symbols
What is a spreadsheets purpose
To store and process numerical data
Example of spreadsheets task is..
Creating graphs/charts from the data stored in the spreadsheet
Ad of spreadsheets
Can store and process numbers
Dis of spreadsheets
Inexperienced users can input incorrect formula
what is the purpose of Databases?
To store data and records in an organised way
Example of database task is..
Sorting and searching data
Ad of databases
Reports can be created to present results of queries
Dis of databases
Can become complex if several tables are used
What is a purpose of DTP?
To arrange text and images into publications
Examples of DTP tasks is..
Creating documents including newsletters, flyers, posters, brochures
Ad of DTP
Frames can be used to place text and images in the document
Dis of DTP
Different DTP software can have compatibility issues
What is the purpose of a presentation?
To create a slideshow to present information to an audience
Examples of presentation tasks is..
Creating presentations to convey information
Ad of presentation
Slides can include a range of different components
Dis of presentation
Presentations may become unprofessional if too many features and effects are used
