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ICT > LO1-Planning Tools > Flashcards

LO1-Planning Tools Flashcards

1
Q

What is a Gantt Chart?

A

A visual method of showing the timing of each task needed to complete a project

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2
Q

What is a PERT Chart?

A

It stands for Project, Evaluation and review technique. It looks like a railway map

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3
Q

What is a Critical Path?

A

A way to design a schedule for a set of project activities

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4
Q

What is a Task List?

A

A way to organise when your tasks will be achieved

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5
Q

What is a Mind Map?

A

A diagram used to visually organise information

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6
Q

What is a Flowchart?

A

A diagram showing the sequence of movements

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7
Q

Advantages of the Gantt Chart

A

Can show an estimated time schedule

Comments can be added

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8
Q

Disadvantages of Gantt Chart

A

Too simple for complex project

Task time is estimated so the plan may be unrealistic

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9
Q

Advantages of PERT Chart/Critical Path

A

Can show slack time so resources can be reallocated

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10
Q

Disadvantage of PERT Chart/Critical Path

A

Can become confusing

Needs skill and knowledge to create

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11
Q

Advantages of Visualisation Diagram

A

Information and data can be understood quickly

Emerging trends and patterns can be spotted quickly

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12
Q

Disadvantages of Visualisation Diagram

A

Not appropriate for large and complex projects

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13
Q

Advantages of Mind Maps

A

Easy to add ideas and tasks at any time

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14
Q

Disadvantages of Mind Maps

A

No time schedule

Can be difficult for other to understand

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15
Q

Advantages of Task List

A

Can help focus on the tasks to be completed

No tasks will be missed out

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16
Q

Disadvantages of Task List

A

Should not be used for large and complex projects

17
Q

Advantages of Flowcharts

A

Can be useful for a simple project

Do not need specialist project planning

18
Q

Disadvantages of Flowcharts

A

Do not show time scales

19
Q

What is a Visualisation Diagrams?

A

A technique for creating images and diagrams

20
Q

Concurrent definition

A

Tasks that can be completed at the same time

21
Q

Dependency definition

A

A task which cannot be started until a pervious specific task has been completed

22
Q

Static Product definition

A

A product that doesn’t move

23
Q

Examples of a static product

A

CD/DVD/Blu-ray cover

Poster or magazine cover front cover

24
Q

Duration definition

A

How much time a task should take to be completed

25
Q

What are the informal planning tools?

A

Flowchart, Mind map and task list

26
Q

What are the formal planning tools?

A

Gantt Chart, PERT Chart/Critical Path and Visualisation Diagram

27
Q

What software can be used to create planning documentation?

A

Project Management Software
Spreadsheets
Word processers
DTP (desktop publishing)

28
Q

What is project management software useful for?

A

It can be used to create Gantt and PERT charts. The tools required, for example to link tasks and define milestones are built into this software

29
Q

What can a spreadsheet be used for in planning?

A

A template can be used for a simple Gantt chart

30
Q

What can a word processer be used for in planning?

A

To create many plans like a task list or mind map

31
Q

What can a Desktop publishing be used for in planning?

A

Can be used to create a visualisation diagram and a mind map

32
Q

Group/grouping definition

A

Several components that can be moved as one. Feature usually found in word processing software

ICT (16 decks)

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