HPM 11.1 Administrative Procedure Manual

Question 1

Fiscal Year.

Answer 1

A 12-month accounting period starting on July 1 and continuing through June 30.

Question 2

__________ shall have the authority to approve in-state travel and related expenses for their employees

Answer 2

Division chiefs

Question 3

___________ shall have the authority to approve in-state travel and related expenses for employees assigned to the Executive Offices and for subordinate Division chiefs

Answer 3

the appropriate Commissioner

Question 4

_________ shall have the authority to approve out-of-state travel.

Answer 4

The Deputy Commissioner

Question 5

Employees _____ book all travel arrangements (airfare, hotel, vehicle rental, and rail), with the exception of ___________, through the Concur Travel online reservation system.

Answer 5

shall

short-term rentals

Question 6

Define Headquarters

Answer 6

Headquarters shall be established for each employee and shall be defined as the place where an employee spends the largest portion of the employee’s working time (NOTE: Assigned Area office). Resident Posts may be considered an employee’s headquarters; in which case, the headquarters’ address would be the same as the address of the Resident Post.

Question 7

Where the major portion of an employee’s working time is spent within a specifically assigned or limited geographical area, such as a patrol area or beat, where the same routes are traveled frequently and routinely on one-day trips, per diem expenses will / will not be allowed at any location within 50 miles from any point of this assigned area as determined by the normal commute distance?

Answer 7

Will not

Question 8

Per diem expense consists of?

Answer 8

lodging, meals, and incidental expenses incurred while on travel status.

Question 9

Employees shall not request advances when the estimated expenses are less than ___.

Answer 9

$25

Question 10

Employees shall submit their request for a travel advance at least ________ days prior to the first day of travel but no earlier than ________ prior to the first day of travel.

Answer 10

two business

two weeks

Question 11

Employees shall / shall not be issued more than one travel advance at a time unless extenuating circumstances exist.

Answer 11

Shall not

Question 12

Supervisors shall monitor their employees’ use of travel advances and ensure that advances are cleared no later than ______?

Answer 12

10 calendar days after the trip

Question 13

Employees shall submit expense claims immediately after travel ends and monthly. However, if the amount claimed for any month does not exceed_____, employees should hold their expense claims until the total amount being requested exceeds _____, or by ______, whichever occurs first.

Answer 13

$10

$10

June 30

Question 14

Per diem shall not be allowed at any location within _____ of an employee’s headquarters or primary dwelling. If an unavoidable hardship is created by the _______ limitation, exceptions may be granted by the appropriate Commissioner.

Answer 14

50 miles

50-mile

Question 15

Employees shall book lodging reservations using Concur, CalTravelStore, or a short-term rental service, such as Airbnb. Use of any other reservation provider is ____?

Answer 15

, such as Expedia, Travelocity, and Priceline, is strictly prohibited.

Question 16

Employees on approved travel status for less than 24 hours may claim lodging expenses with a valid receipt. Employees shall not claim _____ or _______ on travel of less than 24 hours.

Answer 16

lunch

incidentals

Question 17

Travel less than 24 hours, Employees may claim breakfast?

Answer 17

When trips begin at or before 0600 hours and end at or after 0900 hours

Question 18

Travel less than 24 hours, Employees may claim dinner?

Answer 18

When trips begin at or before 1600 hours and end at or after 1900 hours.

Question 19

Short-Term travel allowance is_____?

Answer 19

Short-term allowance applies to travel of less than 24 hours, up to and including 30 days.

Question 20

Long-Term travel allowance is_____?

Answer 20

Long-term allowance applies to travel extending 31 days or longer.

Question 21

Travel More Than 24 Hours – First Day of Travel. When a trip is over 24 hours, but less than 31 consecutive days, employees may claim breakfast, lunch, and dinner on the first day of travel as follows:

Answer 21

a. When a trip begins at or before 0600 hours, employees may claim breakfast.
b. When a trip begins at or before 1100 hours, employees may claim lunch.
c. When a trip begins at or before 1700 hours, employees may claim dinner.

Question 22

Travel More Than 24 Hours – Last Fractional Day of Travel. When a trip duration exceeds 24 hours, but less than 31 consecutive days, employees may claim breakfast, lunch, and dinner on the last fractional day of travel as follows

Answer 22

a. When a trip ends at or after 0800 hours, employees may claim breakfast.
b. When a trip ends at or after 1400 hours, employees may claim lunch.
c. When a trip ends at or after 1900 hours, employees may claim dinner.

Question 23

Commanders may approve up to a maximum of _______ sick leave, as necessary, for employees while traveling on state business. The_______ time limitation for payment of meals and/or lodging while on sick leave may be extended in unusual cases.

Answer 23

three days

three-day

Question 24

True or False:

Approval may be granted for reimbursement of meals and/or lodging within 50 miles of an employee’s home or headquarters when the employee is conducting state business away from the headquarters location.

Answer 24

True

Question 25

Represented employees may claim overtime meals when the employees are required to work the total number of hours in their regular shift and at least ____ a regularly scheduled workday and cannot be expected to return home for a meal.

Answer 25

two hours immediately before or after

Question 26

Supervisors shall determine the method of _____ that is in the best interest of the state, considering both direct expense as well as the employees’ time.

Answer 26

transportation

Question 27

Privately owned vehicle mileage is not considered per diem and may be allowed within 50 miles of the employee’s headquarters or primary dwelling. Supervisors shall verify that employees have a current ________, on file before approving expense claims for mileage.

Answer 27

STD. 261, Authorization To Use Privately Owned Vehicles On State Business

Question 28

When a trip is commenced or terminated at the employee’s home, employee shall compute the distance traveled from either their headquarters or home, whichever is the Greater / Lesser distance

Answer 28

Lesser

Question 29

For required court appearances when a state vehicle is not available, employees ____ claim use of their privately owned vehicle. When possible, the Department _____ make a state vehicle available when employees have not privately owned vehicle available or choose not to use their privately owned vehicle.

Answer 29

may

shall

Question 30

When any portion of a court appearance and/or travel time falls within the regular work shift on a regular work day, employees may claim only ______?

Answer 30

the mileage which is in excess of an employee’s regular commute distance.

Question 31

When employees travel on a regular day off or completely outside the regular work shift, the employees may claim ________?

Answer 31

mileage from home to court and back home.

Question 32

Privately owned motorcycles or motor driven cycles are not authorized as a means of transportation in the conduct of official state business

Answer 32

Sorry Tutthill

Question 33

What two things are required for a witness fee deposite?

Answer 33

Deposit Amount. Witness fees in the amount of $275.00 must be deposited with the appropriate field command for each employee’s appearance.

Acceptance. Witness fees must be submitted with the subpoena. A client’s personal check shall not be accepted.

Question 34

How shall collections be stored?

Answer 34

Prior to transmittal, collections shall be retained in an envelope or a locked box which is then stored in a locked desk, file cabinet, or other device providing comparable safekeeping.

Question 35

Effective February 1, 2018, commands shall no longer collect an advance deposit for reimbursable service contracts, on either the CHP 78R, Reimbursable Services Contract Request, or the CHP 465, Reimbursable Letter of Agreement, with the following exception: _______?
Commands shall also continue to collect a______?
This change is part of the transition from California State Accounting and Reporting Systems (CALSTARS) to the __________?

Answer 35

Commands shall continue to collect advance deposits on CHP 465’s for Motion Picture/Film events.

$275 deposit for each civil subpoena received.

Financial Information System for California (FI$SCal).

Question 36

Victim Compensation and Government Claims Board (VCGCB). All claims in excess of ______ must be filed with the VCGCB. Claims must be filed within _____ of the date of the alleged incidents.

Answer 36

$1,000

six months

Question 37

When an individual claims to have suffered a loss of $1,000 and under they shall be provided with a _____? Field supervisors are encouraged to ________?

Answer 37

CHP 287, Claims of $1,000 or Less

carry these forms with them to expedite the process.

Question 38

Upon receipt of any Constitutionalist documents by an Area office or the involved employee, the Area shall immediately _______?

Answer 38

contact CMU

Question 39

Constitutionalist Actions Filed Against Departmental Employees.
The original documents received, including the envelope if the documents were mailed, shall be _______?
Copies of all documents received shall be _______?

Answer 39

immediately forwarded to CMU.

retained in the Area office.

Question 40

True or false:
Subpoenas are to be accepted for former employees. Addresses and/or telephone numbers are to be disclosed to the process server.

Answer 40

False

not
not

Question 41

The immediate superior or designated agent shall refuse to accept service of the subpoena when _______?

Answer 41

If the subpoena is for an officer who is not available at the time of service because of absence due to vacation, leave of absence, military leave, regular days off, or other sufficient reason, such fact shall be made known to the process server.

Should a process server attempt to serve a subpoena for an officer on suspension, the immediate superior or designated agent should refuse to accept service of process

Question 42

For Officers that have transferred to a different area, only subpoenas from the ________ will be accepted?

Answer 42

District Attorney

Question 43

Area commanders shall request subpoenas, issued by the district attorney, for transferred officers to be served at ______?

Answer 43

the Area office at which the arrest occurred

Question 44

After the subpoena has been accepted for a transfered officer, the following action shall be taken:

Answer 44

1) Determine if another officer was present who could testify in place of the transferred officer. If so, obtain concurrence from the district attorney.
2) Determine if the nature of the case (violation, evidence, etc.) warrants the appearance of the transferred officer. If not, consult with the district attorney to discuss what other strategies may be employed.
3) If the transferred officer is considered necessary to the case, the officer’s current Area of assignment shall be immediately notified of the forthcoming subpoena. The subpoena, along with copies of all applicable reports, etc., shall be forwarded to the officer’s current Area of assignment as expeditiously as possible. It shall then become the responsibility of the officer’s home Area to determine the current status of the case immediately prior to dispatching the officer to court.

Question 45

The Public Records Act (PRA) applies to ______?

Answer 45

all records in the Department’s possession however obtained or created.

Question 46

What information about an employee is available for review under the PRA?

Answer 46

Employee information including name, work location, classification, assignment, gross salary rate, dates of employment, time base, rehire information, and training received at state expense

Question 47

What information about an arrest is available for review under the PRA?

Answer 47

Public information from the arrest log includes the name, date of birth, gender, and criminal charges. Home addresses of arrestees can be released with the filings of a CHP 190A, Request for Addresses of Arrestees, in each Area office. Only business addresses of peace officers arrested shall be placed on the log.
NOTE: Any request of the Department provided on a CHP 190A may be submitted at any point in the year, but shall be renewed in January of the following year.
(b) Arrest logs shall contain only one week’s worth of arrests; any requests made for future arrest logs will not accepted.

Question 48

What commercial records are available through the PRA?

Answer 48

Commercial inspection records (commercial carriers, school buses, etc.).
5Carrier Information Reporting and Evaluation Systems (CIRES).
Hazardous Material Spill After Action Reports (except injury and medical information pertaining to departmental employees or other individuals shall be redacted prior to public disclosure).

Question 49

What communication records are available through the PRA?

Answer 49

Communications center records, except for personal and confidential information.

Question 50

More information available through the PRA

Answer 50

Labor contracts between the state and state employees.
8) Statewide Integrated Traffic Records System (SWITRS) reports.
9) Public information from CHP 555, Traffic Collision Report, is releasable
under the PRA. Release of complete CHP 555s is governed by California
Vehicle Code Section 20012. Refer to General Order 110.2, Release of
Collision Information, for policy and procedures on the release of collision
reports.
10) Public information from CHP 202 and CHP 216.
11) Mobile Video/Audio Recording Systems (MVARS) footage

Question 51

What the exemptions to the PRA?

Answer 51

Exemptions are found in Government Code 6254, including:
1) Preliminary notes, etc., not maintained in the course of business
2) Records pertaining to pending litigation.
3) Personnel and medical records.
4) Investigations conducted by law enforcement if disclosure would endanger the safety of witness or successful completion of investigation. Analysis and conclusions of the investigating officer are NOT required to be disclosed.
5) Juvenile Records unless ordered by juvenile court or suspect is 14 years or older and taken into custody for a serious felony (release name and offense only).
6) Names/addresses/statements of confidential informants.
7) Name of victim of sexual crime/domestic violence UNLESS victim or parental guardian grants permission.

Question 52

What is a CHP 370/ CHP 370S?

Answer 52

The Department requires the CHP 370/ CHP 370S, Public Records Act Requests, posters be displayed in every Area
office, in public view, in both English and Spanish

Question 53

A member of the public can make a PRA request in _____?
Written requests can include: _____?
Only _____ records in the Department’s possession would be responsive to a PRA request

Answer 53

writing, over the telephone, or in person.

letters, e-mail, and fax.

existing

Question 54

If a PRA request is made, an employee of the Department shall complete a _______?
This is to be filled out by the employee, and shall not be filled out by the requester.
The request can be made at ______ and is not required to be submitted solely to the office which is _______ the requested information.

Answer 54

CHP 370C, Public Records Act Requests. (Refer to Annex F.)

any public California Highway Patrol (CHP) office

currently maintaining

Question 55

Requests for arrest logs only do not require prior approval from the Office of _____ and will be handled by the local Area office which maintains those records.
NOTE: If the request is for an arrest log in addition to other records, process the arrest log request separately from the request for other records. Complete a CHP 370C for the arrest log request, then complete a ______ for the additional records requested.

Answer 55

Risk Management, Risk Management Unit (RMU),

separate CHP 370C

Question 56

How many days to do have to respond to a PRA?

Answer 56

Calculate 10 calendar days from the date the request is received. The date after the request is received is day 1. If day 10 is on a weekend or holiday, use the next business day. The office responsible for the processing of the PRA request shall send the Department’s written response to the requester no later than the close of business on the 10th day. The “date received” shall be the day that the request is received by any departmental employee.

Question 57

In certain unusual circumstances, if additional time is needed to gather and produce the responsive documents, GC Section 6253(c) allows an agency to extend the response time frame by an additional______?

Answer 57

14 days past the statutory 10 days. An extension letter shall be sent within the statutory 10-day time frame and serve as an interim response.

Question 58

Where do PRA requests get loged?

Answer 58

Log the PRA request in the CHP 520, Area Public Records Act
Request Log (refer to Annex H).

Question 59

If, while searching for, and identifying responsive records there is a specific question regarding the release of a particular record or certain information
contained within a record, who should be contacted?

Answer 59

contact RMU (risk management unit).

Question 60

If assistance is requested, RMU will notify the Area prior to the expiration of the 10-day period with their recommendation. The Area should process the request pursuant to that recommendation. The Area
will log the date that the response and/or records are delivered to the requester on the CHP 520. The CHP 370C form and RMU’s response shall be retained in Area files for _______, per the records retention
schedule.

Answer 60

3 years

Question 61

The Area processing the PRA request shall provide the Department’s written response to the requester within the statutory _____ response time frame. The written response will serve as the Department’s
determination, and should let the requester know if responsive records have been identified and whether or not the Department will be providing copies of responsive records. If exempt records are withheld in their entirety, or if certain exempt information is redacted, then the written response should cite the legal basis on which exempt information is being
withheld.

Answer 61

10-day

Question 62

Occasionally, PRA requests are sent by members of the public directly to RMU. The RMU will review these requests and will either ________ or ______ for handling

Answer 62

process the request

forward the request to the appropriate Area office or OPI

Question 63

True or False:
The Department is obligated under the PRA to create or construct a new electric record in order to satisfy a PRA request?

Answer 63

False.
Requesters may ask responsive records be provided in electronic format. If responsive records are maintained by the Department in electronic format, then the records shall be provided in electronic format, upon request. However, the Department is not obligated under the PRA to create or construct a new electronic record in order to satisfy a PRA request.

Question 64

If the requester asks that records be provided in electronic format, then the documents shall be delivered to the requester via ______ or ______. After gathering the records and identifying any nonpublic information, make the necessary redactions with the appropriate software to ensure no privileged information is released

Answer 64

e-mail or electronic media (CD or DVD)

Question 65

When a request requires redaction of the original, the Area office shall make the necessary redactions. If there is a question about releasing certain information, RMU is available to review Area-made redactions before responsive records are provided. For special cases, RMU may make the necessary redactions for an Area.
RMU will review and approve all redactions and will advise the Area how to proceed if a request asks for ____?

Answer 65

If a request asks for a fatal report, is being made by the media regarding a high-profile incident, is a
non-media request related to a high-profile incident, is related to litigation involving the Department, or involves other unusual circumstances,

Question 66

The Area shall inform the Office of Community Outreach and Media Relations (COMR) when a PRA request is received from a ______ or _____?
Areas should contact COMR for guidance with drafting responses, if needed.

Answer 66

member of the media involving any potentially sensitive or controversial subject, or any PRA request from a major regional news outlet or wire service.

Question 67

Subject to reasonable notice (to be determined by the Area receiving the request), public records shall be made available for inspection during ______ at the office where the records are maintained.
There is no associated fee if a member of the public only wishes to inspect records.
NOTE: Inspection of records shall be made only in the presence of ________ to prevent records from being destroyed, mutilated, defaced, altered, photographed, or copied.

Answer 67

regular business hours

departmental personnel

Question 68

If a requester is provided requested documents or the Area is unable to provide requested documentation, a ______, shall be completed, and a copy retained along with the ______ at the Area office.

Answer 68

CHP 247A, Provided Records – Public Records Act Request (refer to Annex G)

CHP 370C

Question 69

True or False:
Individuals may request, pay for, and pick up copies of Motor Carrier Safety Compliance Reports from any Division office regardless of where the reports are maintained.

Answer 69

True

Question 70

Commands shall complete and maintain the CHP 520, Area Public Records Act Request Log, and forward the form on a _____ to the appropriate field Division office. Division offices shall forward copies of their commands’ CHP 520 logs to RMU on a _______?

Answer 70

quarterly basis

quarterly basis

Question 71

What are the requirements to withhold public information?

Answer 71

The PRA requires justification for withholding any record by demonstrating the record is specifically exempt under provisions of the PRA or, based on the facts of the particular case, the public interest served by withholding the record clearly outweighs the public
interest served by disclosure.

Question 72

Law enforcement investigative reports may be released to other agencies when the information is necessary to perform a ______ or _______, or _____ purposes.

Answer 72

constitutional or statutory duty
for licensing, certification
regulatory

Question 73

Individuals arrested, the subject, should be referred to the ______ or ______?

Answer 73

district attorney’s office or city attorney’s office

Question 74

If the district attorney’s office or city attorney’s office has refused to provide the arrestee with a copy of an arrest / investigative report, a copy will be provided upon proof of ________ and _________?

Answer 74

identity and payment of a fee of 10 cents per page.

Question 75

Labor Code allows a law enforcement agency to request from or provide to another law enforcement agency, a copy of an arrest report pertaining to the arrest of a peace officer employee prior to ______?

Answer 75

conviction

Question 76

True or False:
Labor Code allows law enforcement agencies to provide copies of arrest reports pertaining to employees who are not peace officers to the employing agency prior to conviction.

Answer 76

False

Labor Code prohibits law enforcement agencies from providing copies of arrest reports pertaining to employees who are not peace officers to the employing agency prior to conviction.

Question 77

Normally, juvenile arrest information is confidential and can only be disclosed pursuant to an order of the juvenile court. However, only the subject’s _____ and ____ by a juvenile _______ or older taken into custody for a serious felony, as defined in Penal Code Section 1192.7(c), are subject to disclosure under the PRA

Answer 77

name and offense(s) allegedly committed

14 years

Question 78

As a CLETS user you are able to share criminal history information with persons outside of the department?

Answer 78

Designated employees of the Department have access to criminal history information from the California Department of Justice (DOJ) through California Law Enforcement Telecommunications System (CLETS). This information shall be accessed for official purposes only. Disclosure outside the Department shall be limited to release to other law enforcement agencies for official purposes only.

Question 79

Running out your friend to determine if they are valid is acceptable as long as you only share license status?

Answer 79

Designated employees of the Department have access to vehicle registration and driver record information from the Department of Motor Vehicles (DMV) through CLETS. This information shall be accessed for official purposes only. Disclosure outside this Department shall be limited to release to other law enforcement agencies for official purposes only.

Question 80

Requests for records made via subpoenas and informal discovery are processed _____ (same / differently) than PRA requests.

Answer 80

differently
Subpoenas and informal discovery requests are not subject to the provisions of the PRA. If a request is not made via subpoena or informal discovery, then it should be processed as a PRA request, regardless of who the requester is.

Question 81

The Department is not required to disclose a video or audio recording created during the commission or investigation of the crime of ____, _____, ____, ____, _____, ____, ____. If this exemption is used to withhold a recording, the withholding must be justified by demonstrating that the public interest served by not disclosing the recording clearly outweighs the public interest served by disclosing the recording.

Answer 81

rape, incest, sexual assault, domestic violence, or child abuse that depicts the face, intimate body part, or voice of the victim.

Question 82

The Government Code allows the victim who is the subject of the recording, the parent or guardian of a minor subject, a deceased subject’s next of kin, or a subject’s legally authorized designee to ____ the recording and obtain a ____. Disclosure under this subdivision does not require the recording to be made available to the public.

Answer 82

inspect

copy

Question 83

Health and Safety Code ____ (allows / prohibits) seizing agencies from putting any seized or forfeited property into service?

Answer 83

PROHIBITS
Therefore, any property seized by the Department or allied agencies and awarded to the Department through the State Asset Forfeiture Program (SAFP) shall be sold.

Question 84

True or False:
When the department receives funds from an asset forfeiture, the funds will be counted toward the following years budget?

Answer 84

False
Asset forfeiture funds awarded to law enforcement agencies are to increase or supplement the resources of the receiving law enforcement agency. Asset forfeiture funds cannot be used to supplant or replace the receiving law enforcement agency’s budget.

Question 85

A driver’s maximum liability for the reimbursement of public agency response costs related to incidents caused by a driver who is under the influence of an alcoholic beverage and/or drug is?

Answer 85

$12,000

Question 86

It is the policy of this Department that all commands shall use the _____ DUI cost recovery process?

Answer 86

centralized
Although permitted to do so by Penal Code provisions, the Department will not attempt to recover DUI incident response costs through the probation process. Additionally, the Department will not attempt to recover DUI response costs when assisting an allied agency during an incident covered by the law.

Question 87

Cost Recovery Criteria?
1)
2)
In addition to the above criteria, one of the following must apply to bill upon arrest?
1)
or
2)

Answer 87

1) An arrest was made for a violation of California Vehicle Code (CVC) Sections 23152, 23153, or a greater offense involving alcohol and/or drugs
2) The arrested party was determined by the investigating officer to have caused a response to an incident.

A supporting evidential (Preliminary Alcohol Screening is insufficient) test with a Blood Alcohol Concentration (BAC) result of at least .08% or greater (breath tests must have two readings of at least .08%).

A commercial driver while driving a commercial vehicle has a supporting evidential test with a BAC result of at least .04% or greater.

Question 88

A conviction for CVC Sections 23152, 23153, or greater offense is required when one of the following applies to recover DUI costs
1)
2)
3)

Answer 88

1) A BAC test returns under .08%.
2) A chemical test is positive for drugs only.
3) There is no supporting BAC test or drug test (e.g., a refusal).

Question 89

If a case must wait until conviction to meet the DUI Cost Recovery Program criteria:
-It is considered a conviction in this program when a case results in a plea of ______?
- It is not considered a conviction in this program when a case is ______?

Answer 89

nolo contendre (no contest) to the original arrest charges of CVC Sections 23152, 23153, or greater offense involving alcohol and/or drugs.

plea bargained to a lesser offense.

Question 90

Area offices _____(may / should/ shall) develop local procedures to ensure a CHP 735, Incident Response Reimbursement Statement, is prepared for each arrest that meets the cost recovery criteria

Answer 90

Shall

Question 91

Completed CHP 735s, based on Section A (refer to Annex A) shall be forwarded to Fiscal Management Section (FMS), Accounts Receivable Unit ARU), within _______ of one of the following dates:
a. The date BAC results of .08% or greater are received.
b. The date BAC results of .04% or greater are received for a commercial driver.

Answer 91

ten business days

Question 92

Completed CHP 735s, based on Section B (refer to Annex B) shall be forwarded to ARU within ______ of the notification of a conviction of CVC Sections 23152, 23153, or greater offense as a result of one of the following:
a. In the case of a refusal.
b. An arrest for drugs only.
c. A BAC of less than .08%.

Answer 92

ten business days

Question 93

As of June 2024, the billable per hour amount is?

Answer 93

$175

Question 94

Classification Level-Law Enforcement Sensitive. Examples:

Answer 94

1) Criminal Identification and investigation reports
2) Internal intelligence information.
3) Operation Plans.

Question 95

Classification Level-Confidential
Any material that contains information which is exempt by statute, regulation, or court ruling from public disclosure.
Examples:

Answer 95

1) Arrest Reports
2) Applicant Investigations
3) Citizen Complaints
4)Designee forms
5) Censurable incident reports
6) Medical Reports
7) Performance and evaluation reports
8) Internal investigations
9)Adverse actions
10) Misc. investigations
11) Reinstatement request/denials
12) Rejections during probation
13) Grievance/discrimination complaints
14) Items specifically designated by authorized command levels

Question 96

Classification Level-Sensitive

Answer 96

Items not identified under “confidential” that contain personal identification information of employees or citizens such as Social Security Numbers, personal telephone numbers, or home addresses shall be considered “sensitive” materials.

Question 97

Classification Level-Secret

Answer 97

Information that requires a substantial degree of protection and that could reasonably be expected to cause serious damage to national security, citizens/personnel, or the Department.

Question 98

Classification Level- Top Secret

Answer 98

Information that requires the highest degree of protection and that could reasonably be expected to cause exceptionally grave damage to the national security, citizens/personnel, or the Department.

Question 99

Information Practices Act Application. The IPA applies to any information maintained that identifies or describes an individual (by name, social security number, physical description, home address, home telephone number, education, financial matters, and/or medical or employment history) or a corporation, partnership or association, including attributed statements, from any file maintained by the Department by an identifying particular (most commonly by name).
Who can access this informaiton?

Answer 99

Every individual, whether an employee or not, has the right to inquire about and be notified as to whether the Department maintains a record about them.

Question 100

What is the process to access/ inspect copies of Information Practices Act (IPA) records?

Answer 100

Requests by individuals for inspection or copies of records shall be in writing and shall be addressed to the office where the records are located or, if unknown, to the Special Counsel.

Question 101

What are the exemptions to the Information Practices Act (IPA)?

Answer 101

Pursuant to Civil Code Section 1798.40, certain types of information can be withheld from the individual to whom it pertains. Examples of such information include, but are not limited to; criminal offender information (the requesting individual shall be referred to the Department of Justice); driver license or registration information (the requesting individual shall be referred to the Department of Motor Vehicles); arrest/criminal investigation material compiled for the purpose of investigating suspected criminal activities; and background investigation material compiled for the purpose of determining eligibility, suitability, or qualifications for public employment, advancement, promotion, (renewal of) appointment, promotion, or licensure, so long as the material is withheld only so as not to compromise the investigation or a related investigation (for such background investigations), the identities of sources of information may be withheld from disclosure.