HPM 10.3 Personnel Transactions Manual Flashcards
What are the residence requirements regarding proximity to an employee’s assigned command?
Uniformed employees shall reside in such proximity to their assigned command or headquarters office as will assure their ability to respond to an emergency within a reasonable length of time or to allow equitable assignment of departmental responsibility.
What are seniority points in regards to promotional exams and how are they calculated?
Seniority points (In promotional examinations for CHP uniformed classifications, each competitor will be allowed additional credit of one-quarter of a point for each full year served in the rank next lower than that for which the examination is given. Time in rank shall be computed from the date of appointment in the present rank to the date of the written examination. When written tests are not used, service is computed from the date of appointment in the present rank to the final filing date of the examination.
What are veterans preference points and when are they applicable?
Applicants who have veteran status are entitled to Veterans Preference Points in open entrance examinations and open, nonpromotional entrance examinations only, provided they obtain the passing mark established for the examination. Veterans Preference Points are not applicable in promotional examinations.
How many months of qualifying pay periods performing the duties of a CHP Officer are required before being eligible to take the Sergeant promotional exam?
A minimum of 36 months of qualifying pay periods with 24 qualifying pay periods performing enforcement related duties for a majority of the time.
What is the minimum advertisement period commands are required to advertise non-uniformed vacancies for?
10 business days.
What are the 3 requirements for a permissive reinstatement for a uniformed employee (at the discretion of the Commissioner or designated representative)?
- A formed uniformed employee must apply for reinstatement to a uniformed position within three (3) years of separation.
- All reinstated employees must serve a one (1) year probationary period.
- All reinstated employees shall be required to serve a one (1) year term in their initial field assignment.
As provided in GC Section 19994.1, a 60-day advance written notice is required for a mandatory transfer of an employee (uniformed or non-uniformed) under the Department’s jurisdiction where relocation of the employee is reasonably expected. This requirement may be waived by the employee in writing. What transfer actions are the 60-day advance notice NOT applicable for?
(1) Mandatory transfer which does not reasonably require an employee to change the employee’s place of residence.
(2) Voluntary transfer.
(3) Administrative transfer which is a matter of mutual agreement between the appointing power and employee.
(4) Mandatory transfer as a result of a layoff situation.
What are the residence requirements regarding remote commands near a border?
Due to limited housing and/or services at some remote work locations, the Commissioner authorizes departmental personnel permanently assigned to specific work locations the option of residing outside California.
What are the residence requirements for employees assigned to Resident Posts?
Resident post officers shall reside within the established boundaries of the resident post.
Are newly assigned uniformed personnel required to confer with the commander to assure that the general residence area under consideration conforms to departmental policy?
Yes. A uniformed employee newly assigned to a command or contemplating a change of residence for personal desire, transfer, promotion, reassignment, or a combination thereof, or for any other reason, shall confer with the commander to assure that the general area under consideration conforms to departmental policy.
Who is authorized to administer the Oath of Allegiance or Declaration of Permission to Work?
All uniformed personnel Sergeant or above and non-uniformed commanders and their designated alternates.
What are the minimum number of hours worked during a 6 month probationary period?
840 hours
What are the minimum number of hours worked during a 1 year probationary period?
1,680 hours
True or False
In determining total hours worked, vacation, sick leave, military leave, or other leave of absence, compensating time off, suspension or other separations, including separations subsequently voided or set aside, shall NOT be considered working time.
TRUE
What are the 4 types of “discretionary leave” (unpaid leave approved by the employee’s commander or appropriate Assistant Commissioner).
1 - Regular leave of absence
2 - Adoption leave
3 - Temporary leave of absence
4 - Informal leave
Are employees entitled to discretionary leave as a matter of right?
No
When an employee meets the eligibility criteria for non-discretionary leave are they entitled to that leave as a matter of right?
Yes
What are the 7 types of non-discretionary leave?
1 - Pregnancy/Parental leave
2 - Veterans’ Educational leave
3 - Military leave
4 - Spousal military leave
5 - Family and Medical Leave Act (FLMA) California Family Rights Act CFRA) - 12 weeks per year, per incident.
6 - Nonindustrial Disability Insurance leave (NDI)
7 - State Disability Insurance leave (SDI)
True or False
Employees who are on an approved leave of absence for less than one year shall be retrained and recertified at their assigned commands.
TRUE
How long must an approved leave of absence be for an employee to be required to complete Refresher Training at the Academy prior to resuming field duties at their assigned command?
Twelve contiguous months to two years.
How long must an approved leave of absence be for an employee to be required to complete Reinstatement Training at the Academy prior to resuming field duties at their assigned command?
Over two years.
How long must an approved leave of absence be for an employee to be retrained and recertified at their assigned command?
Less than one year.
True or False
A leave for up to one year may be granted by the appropriate Commissioner. An extension of one additional year may be granted by the appropriate Commissioner prior to the expiration of the original one-year leave.
TRUE
What is the maximum length of Informal Leave without pay?
Commanders may grant informal leave without pay for a period not to exceed 11 working days in a 22-day period or 10 working days in a 21-day period or 11 consecutive working days between pay periods. A holiday is counted as a working day. Paid absences may not be granted to break the continuity of an informal leave without pay.
When is a female employee required to notify her commander of pregnancy?
When she first becomes aware of the pregnancy, a female employee shall submit a statement from her heath care provider regarding her ability to perform full or limited duties. An estimated delivery date must be included in the statement.
What is the duration for short-term military leave?
Six months (180 calendar days) or less.
True or False
Unless other provisions are included in the orders, short-term military leave is the length of active duty plus one day for travel to and one day for travel returning from.
TRUE
What is the duration for Long-Term military leave?
More than six (6) months (180 days)
What are the two categories of separation and what do those categories include?
1 - Temporary : Includes all types of leaves of absence including informal and temporary leave, military leave, suspension, termination for medical reasons, involuntary leave, layoff and disability retirement.
2 Permanent : Includes dismissal, voluntary resignation, automatic resignation (AWOL), rejection during probation, termination for failure to meet conditions of employment, termination of a limited-term, temporary authorization assignment (TAU), career executive assignment or exempt appointments, service retirement, or death of an employee.
What is the effective term to be considered AWOL for a voluntary or involuntary absence which qualifies as an automatic resignation?
Five (5) or more consecutive days.