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APC Revision > Housing maintenance, repairs and improvements > Flashcards

Housing maintenance, repairs and improvements Flashcards

1
Q

What is housing maintenance?

A
  • Housing maintenance mitigates wear and tear
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2
Q

What does housing maintenance comply with?

A
  • Regulations
  • Energy Efficiency
  • Large-scale refubishment
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3
Q

What types of housing maintenance are there?

A
  • Planned
    • ​Decoration
  • Preventative Maintenance
    • ​Like cleaning of gutters
  • Responsive
    • ​Emergency leak repair
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4
Q

What is a repair?

A
  • A repair is fixing something that is broken
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5
Q

What is an improvement?

A
  • Making a change to something which improves it (like decorating)
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6
Q

What is the purpose of housing maintenance and improvement?

A
  • To maintain value
  • The property and items are reliable and function correctly
  • Health and Safety compliant
  • Legal compliance (Section 20)
  • To avoid deterioration and expensive repairs
  • To keep property attractive
  • For comfort and hapiness of users
  • Corporate social responsibility (green initiatives)
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7
Q

What are the standards for property managers and landlords?

A
  • Decent and Safe Homes Code (DASH)
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8
Q

What standards might a Local Authority have?

A
  • Licensing (HMO’s)
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9
Q

What standards are required by law?

A
  • Housing Act 2004
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10
Q

What other standards can maintenance and repairs be contained in?

A
  • Lease or Service Charge
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11
Q

What is the legal requirement for maintenance repair?

A
  • There is a liability and duty of care which can be a criminal offence for non compliance.
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12
Q

What is generally the Health and Safety Requirement?

A
  • Specific drivers for maintenance adn ofter most urgent works is prioritized
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13
Q

What is The Housing Health and Safety Rating System (HHSRS)

A
  • It was introduced unnder The Housing Act 2004
  • A risk based evaluation tool for Local Authorities
  • Identifies risks and hazards to Health and Safety in dwellings
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14
Q

How many hazards are there under the HHSRS System

A
  • 29 Categories of hazards
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15
Q

What does Hygrothermal conditions relate to and Space, security, light and noise?

A
  • Damp and mould growth
  • Excess cold
  • Excess pollutants
  • Asbestos and manufacttured fibres (MMF)
  • Biocides
  • Carbon Monoxide and fuel combustion
  • Lease
  • Radiation
  • Uncombusted fuel gas
  • Volatile organic compounds
  • Crowding and space
  • Entry by
  • Lighting
  • Noise
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16
Q

What does hygiene, sanitation adn water supply relate to

A
  • Domestic hygiene, pests, and refuse
  • Food Safety
  • Personal hygiene, sanitation, and drainage
  • Water supply for domestic purposes
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17
Q

What does protection against accidents - falls relate to?

A
  • Falls associatedd with baths etc
  • Falls on level surfaces
  • Falls associated with stairs
  • Falls between levels
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18
Q

What does electric shocks, fires, burns and scalds relate to?

A
  • Electric hazards
  • Fire
  • Flames, hot surfaces and materials
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19
Q

What does collision, cuts and strains relate to?

A
  • Collision and entrapment
  • Explosions
  • Ergonomics
  • Structural collapse and falling elements
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20
Q

What is The CDM Regulations?

A
  • The Construction, Design and Management Regulations 2015 (CDM 2015)
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21
Q

Whhat does the CDM 2015 do?

A
  • Regulations governing health and Safety on a construction project
22
Q

How does CDM 2015 help?

A
  • By choosing the right team
  • Helping them work together
23
Q

What should the principle contractor do?

A
  • Manage the risks on site
24
Q

What are the biggest causes of accidents and ill health in construction?

A
  • Falls from height (collapse of excavations or structures)
  • Exposure to building dust
  • Exposure to asbestos
  • Electricity
25
Q

What can a desiigner/contractor to to minimise risks?

A
  • Protect members of the public or client
  • Secure the site with net scaffolds and use rubbish chutes
26
Q

What is best practice under CDM?

A
  • Allow adequate time
  • Provide information to designer and contractor
  • Communicate with designer and contractor
  • Provide adequate welfare facilities on site
  • Construction phase plan is in place
  • Keep a Health and Safety file
27
Q

Under CDM 2015 when ddo you need to inform HSE prior to work starting?

A
  1. If works last more than 30 ddays with more than 20 workers at same time
  2. Involves 500 personal days of work
28
Q

What are the Control of Asbestos Regulattions (CAR 2012) - Responsibilities?

A
  • Make sure a risk assesment is carried out before work commences
  • A landlord must appoint a competent contractor
  • Landlord to carry out ddue diligennce checks on competent contractor
  • Landlord to inform contractor of any presence of asbestos
  • Landlord to ensure the control of asbestos regulations are complied to in domestic premises includiing common parts.
29
Q

What is the fire legislation relating to Houses for a single family?

A joint tenancy by 3 or more persons?

Bedsits occupied by 3 or more persons?

Flats?

A
  • Rented single household
    • ​The smoke and Caarbon Monoxide Alarm (England) Regulations 2015 and Licensing Conditions
  • Rented shared house occupied on joint tenaancy by 3 or more persons
    • ​The smoke and Carbon Monoxide Alarm (England) Regulations 2015 and Licensing Conditions
    • HMO Management Regulations and Licensing Conditions
  • Bedsits occupied by 3 or more person
    • The smoke and Caarbon Monoxide Alarm (England) Regulations 2015 and Licensing Conditions
    • Fire Safety Order 2005
    • HMO Management Regulations and Licensing Conditions
  • Flats
    • ​The Regulatory Reform (Fire Safety) Order 2015 states a risk assessment is required for the Common Parts
    • This is to be carried out by the responsible person
    • Can be freeholder, Right to manage company, Residents management company
30
Q

What is a stock condition survey?

A
  • A survey of property about condition of stock for a defined purpose.
31
Q

What does a condition survey assist with?

A
  • Strategic management decisions
32
Q

What types of the built environmennt can have a condition survey?

A
  • Domestic
  • Commercial
  • Industrial
  • Institutional
  • Public spaces (parks, pavements)
  • Private spaces (corridoors, atria)
  • Facilities (provision of lighting, accessibility)
  • Atttributes (material, measure, location)
33
Q

What does condition mean?

A
  • The criteria in which the stock is to be judged
34
Q

What types of condition issues are there?

A
  • State of disrepair
  • Physical state and need for maintenance
  • Existence of components
  • Health and safety
  • Fitness for purpose
  • Capactiy to meet regulatory requirements
  • Capacity to meet performance requirements
35
Q

What types of information are gathered?

A
  • Accurate measurments (updating floor plan, NIA)
  • Sampling of materiials (Asbestos, Water)
  • Photographic records
36
Q

What sort of questions are imposed for a condition survey?

A
  • Can we priortise repairs, provission for accessibility, upgrading energy or componants within a limited budget.
  • What are the financial provisions needed to maintain stock for anotehr 20 years.
  • Can we manage this efficiently and economically
  • Is there a lack of statutory compliance in the portfolio
  • Do we meet energy efficiency standards
  • Which assets to we improve or dispose of
37
Q

How do you carry out a stock condition survey?

A
  • A general building description and location with property address
  • Area of building
  • Accommodation
  • Usage
  • Current occupancy
  • Brief history of the building including alterations or additions
  • Landscaping
  • External buildings
  • Works (existing and recommended)
  • A coded building component condition rating
  • General condition of structure, fabric, services, facilkities and fittings
  • State of repair and energy efficiency in respect of Decent Homes Standard
  • Asbestos present
  • To comply with Diisabilikty Discrimination
  • Energy conservation measures
  • Upgrading or installation of fire precaution measures
  • Alteration to comply with HMO
  • Testing water
  • Radon testing
  • Window restrictors fitted and an escape window to meet Building Regs
  • Safety glass for low level glazing
  • Structural addaptions to meet tenants needs
  • 5 year maintenance programme with costs
  • 30 year life cycle
  • Any liimitations to the survey
  • Existing floor plans and photo evidence
  • Current value of the property
  • SAP assessment 2005/2009
38
Q

What is the information from a condition survey used for?

A
  • Financial planning
  • Prioritiise work
  • Planned maintenance programmes
  • Properties on a scale
  • feed into Valuations
  • Inform insurers of likely risk and mitigation
39
Q

How oftern can Stock condition surveys be carried out?

A
  • Annually
  • 5 yearly
  • As required
40
Q

What is a Scott Schedule?

A
  • A speadsheet containing costings of works to be agreed between botth parties surveyors
41
Q

What is dilapidations?

A
  • Dilapidations are potential breaches of a lease for poor or lack of maintenance.
  • This casn also require reinstatement of alterations which can lead to disputes.
42
Q

What is planned maintenance programme and capital expenditure plan?

A
  • A detailed assessment of a building or site.
  • Confirms condition of works
  • Provides costs and priority ratings to the works
  • Assess the building fabric of exzternal parts and common parts
  • Assesses repair and maintenance (roof, brickwork, stonework, windows,doors)
43
Q

What should a planned maintenance plan/captial expenditure plan include?

A
  • Mechanical and electrical plant
  • electricity, water, gas and drainage
  • communal boilers, water tanks, lifts etc
  • health and safety issues
  • any remedial works recommended
  • fall arrest systems on roofts etc
  • asbestos removal
  • upgrading water tanks
44
Q

What is a section 20 notice of L&T Act 1985 as amended by S151 of the Commonhold naand Leasehold Reform Act 2002)?

A
  • It is for major works to flats and sets out precise procedures landlrods must follow.
45
Q

What is the Service Charge Regulations 2003?

A
  • Regulations that a landlord must follow.
  • The consultation procedure is split into four schedules
46
Q

What are qualifying works?

A
  • Proposed repair and maintenance that will cost a leaseholder more than £250 in a service charge year (Sometimes referred to major works)
47
Q

What is a Qualifying long term agreement?

A
  • Where the works will last for more than 12 months and costs any leaseholder more than £100 per year.
    • ​maybe lift maintenance
    • cleaning services
    • gardening
48
Q

What is an RTA?

A
  • Resident tenants assocation
49
Q

What legislation is an RTA recognised?

A
  • Section 29 L&T Act 1985
50
Q

Who must be consulted?

A
  • Leaseholders and any Residant Tenants Association
  • Contractors are nominations of the leaseholders and RTAs
51
Q

What is thé regulation that Landlords have to invite leaseholders to nominate contractors?

A
  • Under Schedule 1 and Schedule 4 (Part 2) of the Regulations
52
Q

What notices have to be served on leaseholders?

A
  • the pre-tender stage - notice of intention
  • the tender stage - notification of landlord’s proposals (estimates)
  • in some cases - a notice of reasons for awarding the contract

APC Revision (32 decks)

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