Data Management Flashcards
How long should you keep data for?
6 years if signed underhand, 12 as a deed, RICS recommends 15 years as this is the limitation period for most legal claims.
What is the Data Protection Act 2018?
Controls how personal information is used by Organisations, Businesses and the Government. It is the UK’s implementation of GDPR.
What is GDPR?
General Data Protection Regulation – an EU regulation that controls how personal information is used.
Who are the key persons outlined in GDPR?
Data Controller – Decides how and why to collect data. Must ensure this complies with the law.
Data Processor – Processes the data on behalf of the Controller.
Data Subject – The individual whom the data is about.
Data Protection Officer – a guarantor of compliance with the data projection regulations.
How do you protect data in your day to day role?
Encrypting my laptop, marking documents as confidential and sending them recorded delivery, using secure networks and software.
What are the 7 principles of GDPR?
Lawfulness, fairness and transparency
Purpose Limitation
Data Minimisation
Accuracy
Storage Limitation
Security
Accountability
What are the rights under GDPR?
To be informed
To access
To rectification
To erasure
To restrict processing
To data portability
To object
To automated decision making and profiling
What is the Freedom of Information Act 2000?
Provides public access to information held by public authorities by obliging public authorities to public information and enabling people to request information.
What is BIM?
Building Information Modelling – a process that encourages collaborative working between design disciplines.
What are the advantages and disadvantages of BIM?
Advantages – better coordination, greater programme and cost control, allow for early design changes, greater ability to detect clashes.
Disadvantages – use of specific software, training to upskill staff, requires client engagement and understanding.
What are the different BIM levels and dimensions?
Level 1 – a mixture of 3D CAD and 2D drawings, shared in a common data environment
Level 2 – distinguished collaborative working, use of common file formats
Level 3 – not yet fully defined but would set out Open Data standards, contractual frameworks developing a culture environment of sharing
2D – 2D drawings
3D – 3D models
4D – includes programme information
5D – includes cost information
6D – includes facility management information
7D – includes sustainability information
8D – includes health and safety information
