Data Management Flashcards
What are the forms of data?
Qualitative Data
Numerical Data
What is the Data Protection Act (1998) and how does it apply to your work?
- The Data Protection Act 1998 governs the protection of personal data in the UK. It protects all personal data stored on computes or in organised paper filing systems.
- The purpose of the Act is to control the way in which data is stored and handled and gives rights to people who have data stored about them.
- The definition of personal data is ‘data which enables an individual to be identified from it.
- It is a criminal offence punishable by an unlimited fine to store personal data on a computer without registering with the Information Commissioner.
What is the Freedom of Information Act (2000)?
- Gives individuals the rights to access information held by public bodies.
- Public bodies are required to issue information held on individuals within 20 days of request.
How do you manage data?
Collect - email
Collate - job
Label – job no., date etc.
Store – in job folder in WBS
Retrieve and share.
What document and data control systems do you employ on your projects?
- SharePoint
- Asite
- 4 projects
What is your understanding of the term Confidentiality?
Where information is provided but is subject to confidence and not shared without permission.
What is your understanding of Intellectual Property and Copyright?
- This is the right to control the use and ownership of original works.
- Work generally created by an employee usually belongs to their employer unless copyrights are put in place.
- It is common within construction for a client to be granted license for use and reproduction of copyright material which should be clearly defined.
- This could be the right to use a particular design by a subcontracting specialist who retains control of the original copyright.
What is the Freedom of Information Act 2005?
- This is the primary piece of UK legislation that controls the access to official information.
- The act permits the public right of access to information held by public authorities.
- Information must also be published through the public authorities publication scheme.
- The act covers all information held and not just information since the act came into effect.
What is the meaning of a non-disclosure agreement?
- Non-disclosure agreements are used to protect against the disclosure or sharing of any confidential data.
- Prior to the confidential data being share with a recipient, clients will typically request that the recipient signs up to an NDA.
- They are often used when confidential, sensitive, innovative or intellectual property information is being shared to prevent this information being used by competitors.
What is the Data Protection Act 2018?
- The act replaces previous 1998 legislation and manages how personal data is processed by organisations and the government.
- It is the UK legislation for the implementation of the EU General Data Protection Regulations (GDPR).
What are the key Principles of the Data Protection Act 2018?
The act ensures that data is:-
- Used fairly, lawfully and transparently.
- Used in a way that is adequate, relevant and limited to only the purpose it is intended.
- Is retained for no longer than is necessary.
- Processed securely including the protection against unlawful use, loss or destruction.
What are a person’s rights under the Data Protection Act?
People have the right to:-
- To be informed about how their data is being used.
- The right to access their data.
- The right to have incorrect information updated.
- To have their data erased.
- To stop or restrict the processing of their data.
- The right of portability.
-To object to the use of their data.
Who are the key persons outlined within GDPR?
- Controller
- Processor
-Data Protection Officer (DPO)
What are the 8 individual rights under GDPR?
- The right to be informed.
- The right of access.
-The right of rectification. - The right to erasure.
- The right to restrict processing.
- The right to data portability.
- The right to object.
- Rights of automated decision making and profiling.
- Diversity, Inclusion & Team Working.
What different sources of information do you use in your day-to-day surveying?
- RICS Guidance Notes.
- Contract Documentation.
- Previous Tenders.
- Cost Plans.
- Valuation data.
- Industry Journals.
- Specialist sub-contractor information.
How do you manage these sources of information to ensure compliance with the legislation?
- If signed up to an NDA with a client I ensure complete confidentiality of the project.
- I use lockable and secure document storage for hard copy documents. The electronic information is kept securely on encrypted servers.
- I am always sure to lock my computer when away from my desk and comply with my firms IT security policies for example attendance at Cyber security courses and regularly updating my passwords.
How do companies ensure compliance with the Data Protection legislation generally?
- They should only retain data they need to perform their day-to-day operations.
- If they are retaining someone’s data they should ensure the person is kept informed and advised on why they have it.
- They should hold the data securely.
- They should also keep the information up to date and delete information they no longer needed.
