Data Management Flashcards
How would you treat confidential data?
“I would make sure to follow my company’s data protection policy. This includes:
- Locking my computer when away
- Paper free desk and using my locker for confidential information
- Use shredder for documents
Ensure to categorize my soft copy documents with the correct coding - eg. public, private and restricted.”
What is the Data Protection Act?
Controls how personal information can be used and your rights to ask for information about yourself.
What challenges does the Data Protection Act pose?
The main challenge is posed by multiple users of the system saving files in incorrect folders so that retrieval of information can be time consuming. There are also risks of careless revisions of documents or accidental deletion - although our server is backed up twice daily so any losses in this respect are mitigated.
How do you determine if a document is public, private or restricted?
There is a matrix based on the reputation impact, financial impact and legal impact.
What is the Freedom of Information Act 2000?
Provides the public the right to request access to records from any federal agency.
What data do you use in your work and how do you manage this?
Client data, such as contact information & project specific cost data. This is stored on secure databases and any emails are characterized by level of sensitivity/confidentiality such as Public, Internal Only, Confidential, etc.
How long do you need to keep data for?
“a. 6 years signed under hand
b. 12 years under deed
c. RICS Recommend up to 15 years
d. *Limitation period is for legal claims”
What data systems does your company use?
“a. SharePoints
b. Cloud based servers
c. Microsoft Teams”
What benefits are cloud based systems?
“a. Stored in the cloud / unlimited space
b. Can be downloaded from everywhere
c. Low set up cost
d. Can password protect / control access”
What is GDPR?
EU Law on data protection and privacy. General Data Protection Regulations
What is ISO 9001?
International Organization for Standardization. Standard that sets out requirements for Quality Management
What is BIM?
Building Information Modelling is a process for creating and managing information on a construction project across the project lifecycle.
How does your company treat data?
Collect/Create → Manage/Review → Deliver/Publish → Store/Retain → Dispose
How many BIM levels are there?
“i. Level 0 = unmanaged computer design
ii. Level 1 = CAD in 2d or 3d
iii. Level 2 = managed 3d
iv. Level 3 = online project model, incl construction sequencing and life cycle costing info”
What is U.S. Privacy Act of 1974?
The federal government passed the U.S. Privacy Act of 1974 to enhance individual privacy protection. This act established rules and regulations regarding U.S. government agencies’ collection, use, and disclosure of personal information
