Contract Admin Flashcards
What are the duties of a contract administrator?
Role under JCT - traditional contracts - responsible for administering the contract & offering advice to client on instructions, claims, design, progress etc.
How are the duties of a CA different from those of an Employer’s Agent?
Employers Agent performs the CA role within D&B contracts whereas the Contract Administrator performs the same contract administration role in traditional forms of contract
Schedules of JCT
“DVI C3B FS
1 - Design package
2 - Variation & Acceleration Quotation procedure
3 - Insurance option (A- contractor / B- client / C - joint existing)
4 - Code of practice
5 - Third party rights
6 - Bonds
7 - Fluctuations
8 - Supplemental provisions”
Who undertakes a Contract administration role under JCT?
“Historically and traditionally been the Architect
The JCT form refers to ‘architect / contract administrator’
The scope of who can be the CA has widened to include building surveyors, quantity surveyors, management surveyors and engineers”
Who undertakes a Contract administration role under NEC forms?
Project Manager
Using a typical subcontract, take me through the process of issuing a final certificate. Explain the significance of this.
”- Final Certificate - confirmation that contract has been fully completed.
- Issued at end of Defects Liability period and usually triggers release of final retention held.
- Issue of certicate also allows final account to be settled inclusive of any retention release and all patent defects have been remidied.”
Sections of JCT
“RAC ACS
Recitals
Articles
Contract Particulars
Attestation
Conditions
Schedules”
Take me through the procedure for issuing a certificate for progress payment under JCT.
“7, 5, 5, 14-21
- Subcontractor issues application 7 days before valuation date
- I assess & issue application within 5 days of due date
- If I’ve made an error or payless notices needed to be issued should be 5 days before Final date for payment
- Final date for payment 14 days after due date
- Most of the subcontracts were amended from 14 to 21 days.”
Tell me some procedures a CA can put in place to control time?
- Risk Register
- Schedule
Tell me some procedures a CA can put in place to control cost?
”- Risk Register
- lessons learnt on previous projects
- Regular reporting
- Forecasting turnover & spend and monitoring against actual”
What are the essential skills of a PM?
”- Technical competence
- Communication
- Team motivation
- Risk Management
- Business acument”
What is the role of a PM
”- Planning, monitoring and control of all aspects of a project including risk
- Motivating all those involved to achieve the project goals.
- Project is running on time, on budget and to good quality”
Who is responsible for Administering the building contract?
“D&B contracts - Employers agent
Other JCT - Contract Administrator or Architect
NEC - Project manager”
What are the key responsibilities of the CA?
Depends on the contract, but typically:
PIPC SPSN
1. Issuing Practical Completion Certs
2. Issuing Instructions
3. Certifying Interim Payments
4. Implementing change control procedures
5. Collating and issuing schedules of defects
6. Notifying partial possession
7. Certifying sectional completion
8. Certifying non-completion
Does the RICS provide any guidance on CA?
Yes, Contract Administration Services, however this is for the UK market.
