Data Management Flashcards
What is the definition of Data Management?
The management of sources of information/data and the systems applicable to an organisation
Why does the construction industry need it?
Large amount of files transferred
Confidential information
Client’s details
What data management systems are you aware of?
Workspace - company storage
E-tendering
How long do you keep data?
6 years underhand
12 years deed
What is the Data Protection Act?
1998
The old main piece of legislation that governs the protection of personal data in the UK
What are the Data Protection Act principles?
There are 8:
Fairly and lawfully
Limited purposes
Accurate
Relevant
Kept no longer than needed
What is the GDPR?
General Data Protection Regulations 2018
The EU’s legislation that governs the protection of data
What is the purpose of the GDPR?
Set guidelines for companies
Give individuals the right to access data
What types of data are there?
Personal - information from which a person can be identified
Sensitive - data that can cause harm or distress eg sex life; religion; race
What positions are there?
Data Protection Officer - manages accountability
Data Subject - living person on which the subject of data is being held
Data Controller - Process/record/retrieve
Information Commission Officer - DP officer that enforces GDPR
What are the penalties?
4% worldwide turnover or 20 million - whichever is the highest
Small - 2% or 10 million
What are some offences?
Lose data due to inadequate safeguards
Notification rules - notify DP authority within 72 hours
Unlawful collection
Sale without consent
Data loss - due to negligence
How do you manage data in your company?
On-line training
Confidential Bin
Passwords
Clear desks
Limited access folders
Firewalls
What rights do data subjects have?
To be informed
Access their data
To be forgotten
Data correction
DPA vs GDPR?
Sanctions increase to 20 million/4%
Right to be forgotten - stronger rules
Data Protection Officer - for large scale data monitoring
