Data Management

Question 1

What are the 8 Principles of GDPR?

Answer 1

Fair and Lawful
Specific for its purpose
Be accurate and up to date
Not kept longer than needed
Take into account other peoples rights
Kept safe and secure
No transferred outside the EEA.

LPRATSA
Lawful
Purpose
Relevant
Accurate
Time
Secure
Accountable

Question 2

How long should files be kept for?

Answer 2

12 Years

Question 3

How long can personal files be kept for?

Answer 3

Up to 6 years

Question 4

What is GDPR?

Answer 4

Data Protection Act 1998 brought in to cover modern data and technology.

Following leaving the EU, the data protection act was amended to incorporate the new legislation.

Question 5

What are the principles of GDPR/Data Protection Act?

Answer 5

◼ Information used lawfully, fairly and transparently
◼ Collected for specified, explicit and legitimate purposes
◼ Adequate, relevant and limited to necessity
◼ Accurate (kept up to date)
◼ Kept no longer than necessary
◼ Kept safe

Question 6

What are an individuals rights under GDPR/DPA?

Answer 6

◼ To be informed
◼ To access
◼ To rectification
◼ To erasure
◼ To restrict processing
◼ To data portability
◼ To object
◼ To automated decision making & profiling

Question 7

What are the penalties for not following the GDPR/DPA?

Answer 7

◼ Fines (4% of annual global turnover or 20 million euros)

Question 8

What is the purpose of the ISO 9001:2015?

Answer 8

◼ Sets the requirements on how firms should control data and documents relevant to
the service they provide.
◼ Sets requirements for a company’s Quality Management System (QMS), which is
about the management of the entire enterprise and its operational processes.

Question 9

What is the Freedom of Information Act 2000?

Answer 9

• Act of Parliament that creates a public “right of access” to information
  held by public authorities.
• There are exemptions.

Question 10

Give me some examples of the principles of good data management.

Answer 10

Avoid recollecting data
Data Lifecycle control
Data Policy
Data ownership
Metadata
Data Quality
Data Audit

Question 11

Which body is responsible for enforcing the GDPR?

Answer 11

The Information Commissioner’s Office (ICO)

Question 12

What does the Freedom of Information Act enable?

Answer 12

The Freedom of Information Act 2000 provides public access to information held by public authorities. It does this in two ways: public authorities are obliged to publish certain information about their activities; and members of the public are entitled to request information from public authorities.

Question 13

How do you ensure the data that you hold on your clients is kept secure and confidential?

Answer 13

Limit access for those on a need to know basis.

Question 14

How do you ensure the data that you hold on your clients is kept secure and confidential?

Answer 14

We have a password system

Question 15

How long do you keep client’s data and how do you ensure it is deleted when necessary?

Answer 15

6 years

Keep records on when data is collected

Question 16

What is BIM?

Answer 16

Building Information Modelling is a process for creating and managing information on a construction project across the project lifecycle

Question 17

Why is BIM useful?

Answer 17

BIM brings together all of the information about every component of a building, in one place. BIM makes it possible for anyone to access that information for any purpose, e.g. to integrate different aspects of the design more effectively

Question 18

What are the levels of BIM?

Answer 18

Level 0 describes unmanaged CAD (Computer Aided Design).
Level 1 describes managed CAD in 2D or 3D.
Level 2 involves developing building information in a collaborative 3D environment with data attached, but created in separate discipline models.
Level 3 has yet to be defined in detail, but it is thought that it will include a single, collaborative, online, project model including construction sequencing, cost and lifecycle management information.