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Chief Mate (Unlimited) Orals 2024 > Conventions, Codes & Certificates > Flashcards

Conventions, Codes & Certificates Flashcards

Information from various conventions & codes, as well as the certificates and documents related to them

1
Q

What mandatory puiblications must you carry? UK Flagged Vessels…

A

As per SOLAS Ch.V Reg 19:
* International Code of Signals
* IAMSAR Vol.3
* Mariners Handbook
* MSN,MGN,MIN
* Notice to Mariners
* NtM Annual Summary Part 1 and Part 2
* ALRS
* Admiralty List of Lights
* Tide Tables
* Sailing Directions
* Nautical Almanac
* Tidal Stream Atlases
* Ship Captains Medical
* Operational and Maintenance Manuals for Nav Equipment
* Navigational Tables

Additional for UK Flag:
* COSWP

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2
Q

ISM - What is the ISM Code?
(SOLAS Chapter?)

A

The International Safety Management Code (ISM) is the code for International Management of Safe Operations for ships and for pollution prevention

SOLAS CH.IX

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3
Q

ISM - What convention makes ISM mandatory internationally?

A

SOLAS - Chapter IX (9)

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4
Q

ISM - What UK regulation makes ISM statutory?

A

The Merchant Shipping (International Safety Management (ISM) Code) Regulation 1998

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5
Q

ISM - How would you know if ISM is being applied on your vessel?

A
  • There is an SMS on board
  • A copy of the DoC is onboard
  • The SMC is onboard
  • Set procedures for operational and emergency situations
  • Records maintained
  • Lines of responsibility and communication clarified
  • Internal Audits carried out
  • Non-conformitites rectified and documented
  • Near misses reported to the company
  • Verification and reviews of the system are carried out
  • PMS is available
  • Continuous training of crew
  • Accident reports
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6
Q

ISM - What is an SMS?

A

SMS or Safety Management System means a structured and documented system enabling company personnel to implement effectively the company safety and environmental protection policies

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7
Q

ISM - What are the functional requirements of the SMS?

A
  • P - Safety and Environmental Policies
  • R - Reporting Accidents and Non-Conformities
  • I - Instructions and procedures for safe operation
  • L - Define Levels of Authority and Lines of Communication
  • I - Internal Audits and Management Reviews
  • P - Prepare and Response to Emergencies
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8
Q

ISM - List the elements of the ISM Code…

A
  1. General
  2. Safety and Environmental Protection Policy
  3. Company Responsibilities and Authority
  4. Designated Person(s)
  5. Master’s Responsibility and Authority
  6. Resources and Personnel
  7. Development of Plans for Shipboard Operations
  8. Emergency Preparedness
  9. Reports and Analysis of Non-Conformities & Accidents
  10. Maintenance of Ship Equipment
  11. Documentation
  12. Company Verification, Review and Evaluation
  13. Certification and Periodical Verification
  14. Interim Certification
  15. Verification
  16. Forms of Certificates
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9
Q

ISM - List the Company’s responsibility and authority under the ISM Code…

A
  • Man ships with CERTIFIED officers & crew
  • HEALTH surveillance, duty of care
  • Maintain ships under international regs - SET UP PMS & IDENTIFY CRITICAL EQUIPMENT
  • Provide support to ship & Master via a DPA
  • Provide RESOURCES (stores, spares)
  • Crew TRAINING
  • Arrange for timely SURVEYS & AUDITS
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10
Q

ISM - List the Master’s responsibility and authority under the ISM Code…

A
  • IMPLEMENT the safety & environmental protection policies
  • MOTIVATE the crew of observing of that policy
  • Issue appropriate ORDERS & INSTRUCTIONS
  • VERIFY specified requirements
  • REVIEW periodically the SMS and REPORT deficiencies
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11
Q

ISM - What can the Master do to ensure the safety of the people, property or the environment?

A

The company should clearly state the Master has OVERRIDING AUTHORITY to deviate compliance with SMS due to unforeseen circumstances (e.g. lifeboat drill over 3 months due to the fact of bad weather)

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12
Q

ISM - List the DPA (Designated Person Ashore) responsibility and authority under the ISM Code…

A
  • SAFE OPERATION of each ship
  • LINK between company and ship
  • DIRECT ACCESS to highest level of management
  • MONITOR safety, pollution prevention of each ship
  • ADEQUATE resources and support is provided to the ships
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13
Q

ISM - What areas would the ISM audit cover?

A
  • Certificates & Documentation
  • Resources & Personnel
  • Inspection & Maintenance
  • Emergency Preparedness
  • Shipboard Operations
  • Systems Management
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14
Q

ISM - How would you prepare for this audit?

A
  • Certificates of the ship in date
  • Certificates of the crew in date
  • SMS up-to-date and documents related to SMS up-to-date
  • Record of standing orders by Master & Chief Eng
  • Reports of SMS reviews
  • Safety equipment (fire, LSA etc.) maintained & records
  • Maintenance records up-to-date
  • MSDS’ for paints, chemicals etc displayed in appropriate lockers
  • Familiarisation & training records up-to-date
  • All crew members know DPA, potentially posters displayed
  • All crew know their emergency duties
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15
Q

ISM - what outcomes would happen after the audit?

A

You would receive any of the following…
- Observation - statement of fact with evidence
- Non-conformity - situation whereby evidence indicates not complying with the code
- Major non-conformity - situation imposing threat to marine property, life or the environment

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16
Q

ISM - what certificates & documents shows compliance with ISM?

A
  1. Safety Management Certificate (SMC)
  2. Document of Compliance (DOC)
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17
Q

ISM - how long does the Interim SMC & DOC last for?

A

SMC = 6 months
DOC = 12 months

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18
Q

Validity of all full term ISM Certificates?

A

5 Years

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19
Q

MARPOL - What is the criteria that is considered before designating an area a “Special Area”?

A
  1. Ecological
  2. Oceanographic
  3. Amount of Sea Traffic in the Area
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20
Q

MARPOL - What is the criteria that is considered before designating an area a “Particular Sensitive Sea Area”?

A
  1. Ecological
  2. Scientific
  3. Sociological
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21
Q

MARPOL - What is the definition for “Enroute”…

A

Enroute means that the ship is under way at sea on a course or courses, which as far as practicable for navigational purposes.

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22
Q

MARPOL - Name the Special Areas for Annex II…

A

Antarctic Area

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23
Q

MARPOL - Name the Special Areas for Annex IV…

A

Baltic Sea

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24
Q

MARPOL - Name the Special Areas for Annex V…

A
  1. Mediterranean Sea
  2. Baltic Sea
  3. Black Sea
  4. Red Sea
  5. “Gulfs” Area
  6. North Sea
  7. Antarctic Area
  8. Wider Caribbean Region (Gulf of Mexico & Caribbean Sea)
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25
Q

MARPOL - Name the Special Areas for Annex VI…

A

These areas are known as ECA’s - Emission Control Areas

  1. Baltic Sea
  2. North Sea
  3. North American ECA
  4. United States Caribbean Sea ECA
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26
Q

MARPOL - name the certificates and documents related to MARPOL…

A

ANNEX 1
International Oil Pollution Prevention Certificate (IOPPC)
Annex 2
Certificate of Fitness for the carried of Noxious Liquid Substances in Bulk
Annex 3
Document of Compliance for dangerous good in packaged form (DOC P)
Annex 4
International Sewage Pollution Prevention Certificate (ISPPC)
Annex 5
Garbage Record Book (Part 1 & Part 2)
Garbage Management Plan
Annex 6
International Air Pollution Prevention Certificate (IAPPC)
IEEC - International Energy Efficiency Certificate
SEEMP - Ships energy efficiency management plan

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27
Q

MARPOL - Name the Special Areas for Annex I…

A
  1. Mediterranean Sea
  2. Baltic Sea
  3. Black Sea
  4. Red Sea
  5. Gulfs Area
  6. Gulf of Aden
  7. Antarctica
  8. North West European Waters
  9. Oman Area of Arabian Sea
  10. Southern South Africa Waters
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28
Q

MARPOL - how would you know if you are in compliance with MARPOL Annex I?

A
  • IOPPC with Form A or B
  • Oil Record Book (Part 1 or Parts 1 & 2)
  • Holding and slop tanks
  • Oily Water Separator System
  • If you are a tanker then also a ODMCS (Oil Discharge Monitoring Control System)
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29
Q

MARPOL - what is contented in the IOPPC?

A

Additional information about how the ship complies with Annex I is found in Form A (all vessels except tankers) or Form B (tankers). This includes:
1. Ship information
2. Equipment for the control of discharge of oily water
3. Tank locations
4. SOPEP plan details
For tankers
- Segregated ballast tanks
- Dedicated clean ballast tanks
- Piping
- Pump room details

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30
Q

MARPOL - what is contented in the IAPPC?

A

Additional information about how the ship complies with Annex VI is found Supplement. This includes:
1. Ship information
2. Equipment & measures to control emissions of ozone depleting substances, NOx, SOx, volatile organic matter

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31
Q

MARPOL - describe the Annex I discharge criteria for vessels’ machinery space…

A

OUTSIDE SPECIAL AREA:
- Enroute
- Mixture through an Oily Water Separator System
- Dilution NOT MORE than 15ppm
- Not originated from cargo pump room and cargo residues (oil tankers)
INSIDE SPECIAL AREA:
- Enroute
- Mixture through an Oily Water Separator System
- System has an automatic shutdown and alarm
- Dilution NOT MORE than 15ppm
- Not originated from cargo pump room and cargo residues (oil tankers)
NOTE: Antarctica area = CANNOT DISCHARGE

32
Q

MARPOL - which vessels are required to have an auto shutdown and alarm with their oil filtering equipment?

A

Vessels 10,000 gross tonnes and above

33
Q

MARPOL - describe the Annex I discharge criteria for tanker cargo tanks…

A

OUTSIDE SPECIAL AREA:
- Not in a special area
- More than 50nm from nearest land
- Enroute
- Discharge rate 30 litres per nautical mile
- Total discharge not more than 1/30,000 of the cargo quantity
- Vessel fitted with an ODMCS (Oil Discharge Machinery Control System)
INSIDE SPECIAL AREA:
- CANNOT DISCHARGE

34
Q

MARPOL - describe the Annex II discharge criteria…

A

OUTSIDE SPECIAL AREA:
- Enroute
- Speed of minimum 7 knots (self-propelled) or 4 knots (not propelled)
- Discharge to be below the waterline
- At least 12nm away from nearest land with depth of water not less than 25m
INSIDE SPECIAL AREA:
- CANNOT DISCHARGE

35
Q

MARPOL - describe the Annex IV discharge criteria IF you don’t have a Sewage Treatment Plant…

A
  • Comminuted & disinfected = 3nm from nearest land
  • Non comminuted & disinfected = 12nm from nearest land (been in holding tank and discharged at moderate rate approved by flag)
  • Enroute at speed at least 4 knots
36
Q

MARPOL - describe the Annex IV discharge criteria IF you do have a Sewage Treatment Plant…

A
  • The Sewage Treatment plant is approved
  • Effluent doesn’t discolour the water and doesn’t have visible solids
37
Q

MARPOL - who does MARPOL Annex V apply to?

A

ALL VESSELS, irrespective of size and also offshore installations

38
Q

MARPOL - describe the Annex V discharge criteria…

A
39
Q

MARPOL - when discharging garbage shoreside, what other form of record must be obtained & kept?

A

Receipts from authorities or organisation that was responsible in taking the garbage - this is kept alongside the records in the GRB

40
Q

MARPOL - describe the Annex VI discharge criteria…

A

GLOBAL AREA (not ECA):
- Sulphur content limit = 0.5%
INSIDE ECA’S:
- Sulphur content limit = 0.1%

41
Q

MARPOL - contents of the SEEMP (Shipboard Energy Efficiency Management Plan)…

A
  • Objectives
  • Emission Monitoring
  • Engine Monitoring
  • Fuel & Emission Data Collection & Reporting
  • Accommodation Saving
  • Crew Training & Awareness
  • Propeller & Hull Cleaning
42
Q

MARPOL - what provisions are prohibited to be incinerated?

A
  • Cargo residues from Annexes I, II & III
  • Polychlorinated biphenyls (PCBs)
  • Garbage as defined in Annex V containing traces of heavy metals
  • Refined petroleum products
  • Sewage and oil sludge NOT generated on board
  • EGCS (exhaust gas cleaning system) residues
43
Q

MLC - what are the hours of rest for the standard seafarer?

A
  • Min 10 hours of rest within a 24 hour period
  • One period of min 6 hours continuous rest
  • Not broken up by more than 2 periods
  • 77 hours of rest within a 7 day period
44
Q

MLC - what are the exemptions to the standard hours of rest for a seafarer?

A
  • Emergencies
  • Contractual agreement, as long as the crew member receives compensation for the extra work (longer leave, days off during duty)
45
Q

MLC - what are the hours of rest for a young person?

A
  • 12 hours consecutive rest within a 24 hour period
  • 2 days off during a 7 day period
  • If working for 4 and a half hours continuously, need a 30 minute rest period
  • Can work at night, as long as the task they are doing is per their training
46
Q

MLC - where can you find the rest hours for a Young Person?

A
  • Front cover of the vessel’s List of Young Persons
  • MGN 1838
  • Merchant shipping (H&S at work) (Young Persons) regulations 1998 Regulation 6
47
Q

MLC - if a young person was to join your ship, what should be in place?

A

Risk assessments created to ensure their safety during routine operations
They cannot take part in dangerous activities
There is a list of young persons among the list of crew

48
Q

MLC - what are the key points of MLC?

A
  1. Minimum Age
  2. Medical Certification
  3. Training & certification
  4. Recruitment
  5. SEA
  6. Wages
  7. Hours of Work & Rest
  8. Entitlement to leave
  9. Repatriation
  10. Manning Levels
  11. Accommodation & recreational facilities
  12. Food, catering & fresh water
  13. Medical care on board
  14. Inspection & enforcement
  15. Onboard complaint procedure
  16. Ship owner’s liability
49
Q

MLC - describe the complaint procedure on board…

A
  1. On board - direct to you, the supervisor, if not resolved then head of department, if not resolved then Master
  2. Ship owner - if couldn’t be resolved on board
  3. Flag State / Port State - if couldn’t be resolved by the ship owner
    All complaints must be recorded and kept on board, with copies to the seafarer
50
Q

MLC - what should a SEA contain?

A
  • Name of seafarer
  • Name & address of shipowner
  • Place agreement
  • Date of start of agreement
  • Capacity of seafarer
  • Service of contract
  • Wages
  • Entitlement of repatriation
  • Details of the CBA
  • Hours of work
  • Paid leave
  • Pension
  • Disciplinary procedure
51
Q

MLC - define a young person…

A

Any seafarer under the age of 18

52
Q

MLC - what certificates & documents are part of this convention…

A
  1. Maritime Labour Certificate (MLC)
  2. Declaration of Maritime Labour Convention (DMLC) Parts 1 & 2
  3. Safe Manning Document
53
Q

BWMC - what certificates & documents are part of this convention…

A
  1. International Ballast Water Management Certificate (IBWMC)
  2. Ballast Water Management Plan (BWMP)
  3. Ballast Water Record Book (BWRB)
  4. Type Approval Certificate (if D-2 standard)
54
Q

BWMC - describe the D-1 standard…

A

It is the Ballast Water Exchange method (no treatment system)
Discharge requirements:
- 200nm from nearest land
- If not able, 50nm from nearest land with water depth 200m
- In BWE areas

55
Q

BWMC - in what scenarios where the Master can deviate from D-1 standards…

A
  1. Heavy Weather
  2. Safety or stability dangers of the ship
  3. Extraordinary operational circumstances
    Any of these should be noted in the BWRB
56
Q

BWMC - describe the D-2 standard…

A
  1. Certificate (IBWMC) complying D-2 standard
  2. A type approved BWMS installed
  3. IMO type approval certificate
  4. Ballast Water Management Plan
  5. Manual of the treatment system (BWMS)
  6. Survey report confirming compliance
57
Q

ISPS - what is a DoS? When do you need to send one?

A

DoS = Declaration of Security - an agreement between the ship and port or another ship specifying the security measures each will take
You will send it in the following scenarios:
- New port
- The ship is operating at a higher security level than port / other ship
- Security threat
- Port doesn’t have an approved security plan
- Advised by flag state
- Conducting ship-to-ship operations

58
Q

ISPS - what documents are related to this code?

A
  1. International Ship Security Certificate (ISSC)
  2. Ship Security Plan
  3. Continuous Synopsis Record
59
Q

ISPS - who is authorised to see the ship security plan?

A
  1. Master
  2. Ship Security Officer
  3. Company Security Officer
  4. Representative of Flag that authorised the plan
60
Q

ISPS - what is a Continuous Synopsis Record?

A

A form and log book that stays throughout the entire life of the ship, recording changes of owner, flag, class etc

61
Q

SANITATION - How long does the Ship’s Sanitation Certificate is valid for?

A

6 months

62
Q

What is Hot Layup?

A

A reduced crew, normally below safe manning levels, will remain on board to conduct necessary maintenance and keep some of the ship’s machinery in operation, as the ship will normally generate its own electrical power. Ships in hot lay-up will typically require a short time to prepare for reactivation or reinstatement, but in some cases drydocking may be required.

63
Q

What is Cold Layup?

A

A reduced crew, normally below safe manning levels, will remain on board to conduct necessary maintenance and keep some of the ship’s machinery in operation, as the ship will normally generate its own electrical power. Ships in hot lay-up will typically require a short time to prepare for reactivation or reinstatement, but in some cases drydocking may be required.

64
Q

Hot Layup implacations?
< 3 months, 3-12 months and >12 months….

A
  • < 3 months - SMC Valid as in operation and no survey is required
  • 3-12 months - SMC to be revalidated through an additional survey (With the scope of an initial survey)
  • > 12 months - SMC Invalid and requires an interim certificate to be in place
65
Q

Cold Layup implacations?
< 3 months, > 3 months….

A
  • < 3 months - SMC to be revalidated through an additional survey (With the scope of an initial survey)
  • > 3 months - SMC Invalid and requires an interim certificate to be in place
66
Q

Who doed SOLAS apply to?

A

Cargo Ships > 500GT
All Pax ships on International Voyages

67
Q

MARPOL - Oil Record Book Parts?

A

ORB Part 1 - Machinery Spaces - Required on vessel other than oil tankers > 400GT

ORB Part 2 - Cargo Spaces - Required on all oil tankers > 150GT

68
Q

MARPOL - Supplements to the IOPPC?

A

FORM A - Record of Construction and equipment for ships other than oil tankers
FORM B - Record of Construction and equipment for oil tankers

69
Q

IMDG Code Volumes?

A

Volume 1 - Detailed guidance on hazardous goods classification, packing, segregation and consignment procedures
Volume 2 - Dangerous Goods List
Supplement -Emergency response, medical care and reporting procedures

70
Q

SOLAS Chapters?

A

Ch.1 - General
Ch.2-1 - Construction, Stability/Suvbdivision (IS Code)
Ch.2-2 - Fire: Prevent, Detect and Extinguish (FSS Code)
Ch.3 - Life Saving Appliances (LSA Code)
Ch.4 - Radio Communications
Ch.5 - Safety of Navigation
Ch.6 - Carriage of Cargoes (IMSBC, Grain Code)
Ch.7 - Carriage of DG’s (IMDG, IBC, IGC Code)
Ch.8 - Nuclear Ships
Ch.9 - Management of the safe operation of ships (ISM Code)
Ch.10 - Additional requirements for high speed craft (HSC Code)
Ch.11-1 - Special requirements to enhance safety
Ch.11-2 - Special requirements to enhance security (ISPS Code)
Ch.12 - Additional requirements for bulk carriers (>150m)
Ch.13 - Compliance Verification
Ch.14 - Additional requirements for V/L’s in polar waters (Polar Code)

Ch.15 - Carriage of industrial personnel (IP Code) - Into force 1st July 2024

71
Q

MSN for food and fresh water distribution?

A

MSN 1845

72
Q

Maintenance of FW systems (Holding Tanks)?

A
  • Six Monthly - Thoroughly pumped out and hosed prior to filling if necessary.
  • Annually - Emptied, Opened, ventilated and inspected, be thoroughly cleaned and recoated as required. Should be disinfected with 50ppm chlorine solution.
  • Refit/Drydock - Entire system from all outlets should be superchlorinated with 50ppm for 12 hours and refilled with 0.2ppm.
  • Not exceeding 5 years - Pressure test on all of the tanks. system to be thoroughly flushed through with PW.
73
Q

Maintenance of FW systems (Distribution Systems)?

A
  • Filters to be cleaned/changed every month
  • UV Areas to be cleaned to manufacturers instructions
  • Calorifiers to be opened up and inspected periodically (Generally Annually)
  • Shower heads to be cleaned with 50ppm every 3 months
  • FW Hoses should be disinfected with 50ppm solution and allow to stand for an hour every 6 months or more frequent if necessary.
74
Q

How often are galleys and food stores are inspected?

A

At least once a week

75
Q

What is a FWSP?

A

Fresh water safety plan is a risk assesment and management approach that covers the process from loading to delivery of the FW syste, and includes inspection/maintenance requirements.

Can be incorperated in the ships planned maintenance system

76
Q

How much supply should ships carry for food and fresh water?

A

Ships should never have less than a 2 days supply

77
Q

Fresh water usage requirements?

A

Fresh water should be in regular rotation to avoid stagnation

Chief Mate (Unlimited) Orals 2024 (22 decks)

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