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Chief Mate (Unlimited) Orals 2024 > ACS, EAS, HSSC & Surveys > Flashcards

ACS, EAS, HSSC & Surveys Flashcards

Alternative Compliance Scheme (ACS), Enhanced Authorisation Scheme (EAS) & Harmonised System for Surveys & Certification (HSSC)

1
Q

What MGN contains information about ACS?

A

MGN 568

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2
Q

What MGN contains information about EAS?

A

MGN 561

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3
Q

What MSN contains information about HSSC?

A

MSN 1751

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4
Q

Under normal circumstances, what certificates and documents are issued by flag state (MCA)?

A
  1. Certificate of Registry
  2. Safety Equipment Certificate
  3. Certificate of Fitness (Chemical or Gas)
  4. MLC & DMLC
  5. SMC & DOC
  6. ISSC
  7. Safe Manning Document
  8. DOC (IMDG P)
  9. Passenger Ship Safety Certificate
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5
Q

What is the objective of ACS?

A

Streamline the survey and certification process whilst maintaining standards and minimising duplication of effort with Recognised Organisations

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6
Q

What are the certificates that Class can issue on behalf of the MCA, if an owner is in the ACS?

A
  1. Safety Equipment Certificate
  2. Document of Compliance (for IMDG or Bulk)
  3. Certificate of Fitness (Chemical or Gas)
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7
Q

What are the requirements the owner needs to meet to be eligible for the ACS?

A
  • Vessels not detained for 36 months
  • Over the last 12 months of Port State Control inspections, have less than 5 deficiencies
  • Be part of one of the MCA’s Recognised Orangisations (Classes)
  • MCA to have full access to records of the vessel
  • MCA to be notified 1 month before Dry Dock of a vessel
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8
Q

How would you know if your vessel is ACS compliant?

A

Certificate of Inspection for ACS Compliance

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9
Q

What is a Recognised Organisation (RO)?

A

They are classification societies that the MCA authorise to carry out inspections and surveys on behalf of the MCA

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10
Q

Name the 6 MCA Recognised Organisations…

A
  1. Lloyd’s Register (LR)
  2. American Bureau of Shipping (ABS)
  3. Bureau Veritas SA (BV)
  4. Nippon Kaiji Kyokai (ClassNK)
  5. DNV
  6. RINA Services (RINA)
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11
Q

Does the ACS & EAS work hand-in-hand together?

A

No, they are separate schemes. You can only be part of one

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12
Q

What are the additional certificates that Class can issue on behalf of the MCA, if an owner is in the EAS?

A
  1. Safety Management Certificate (SMC)
  2. International Ship Security Certificate (ISSC)
  3. Maritime Labour Certificate (MLC)
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13
Q

Which type of ships are allowed to be part of the EAS?

A

Any ships on an international voyage that are either low or standard risk EXCLUDING passenger ships

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14
Q

How does the MCA determine the risk of a vessel, to see if they are eligible for the EAS?

A
  • Type of vessel
  • Age of vessel
  • Flag of vessel
  • Performance of the recognised organisation
  • Number of deficiencies
  • Number of detentions
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15
Q

What criteria should a company meet to be recognised as an Eligible Company for the EAS?

A
  • Company already part of the UK Shipping Register - list is maintained by MCA
  • Based on the past track record of previous port state control inspections
  • New builds after 6 months, subject to MCA inspection
  • Vessel’s flagged into the UK, subject to MCA inspection
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16
Q

How can the company be revoked from the EAS?

A
  • Accident / Incident / Casualty
  • Failure to rectify Condition of Class
  • Document of Compliance’s expired
  • Detentions
  • Repeated failure in rectifying deficiencies
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17
Q

What is the objective of the HSSC?

A

Seeks to standardise the period
of validity and the intervals between surveys

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18
Q

Why was the HSSC created?

A

Initially, certificates were valid for 2 years and when expired, the ship needed to be taken out of service to be surveyed. To ensure owners can still trade, HSSC was created

19
Q

How long are certificates valid under the HSSC?

A

5 years, EXCEPT for the PSSC (Passenger Ship Safety Certificate) which is valid for 1 year

20
Q

What are the types of survey are there in the HSSC?

A
  1. Initial Survey
  2. Annual Survey
  3. Intermediate Survey
  4. Periodic Survey
  5. Renewal Survey
  6. Additional Survey
  7. Outside Inspection of Ship’s bottom (OISB)
21
Q

What does an Initial Survey include?

A

A detailed and thorough inspection

22
Q

What does an Annual Survey include?

A

General inspection of all aspects, but not as detailed

23
Q

What does an Intermediate Survey include?

A

A survey that looks at specific items / aspects covering that certificate

24
Q

What does a Periodic Survey include?

A

A survey that looks at all items / aspects covering that certificate

25
Q

What does a Renewal Survey include?

A

A detailed and thorough inspection covering all items of the certificate

26
Q

What does an Additional Survey include?

A

A survey carried out when repairs, alterations or modifications are made to the ship that affects that certificate

27
Q

When does the Intermediate Survey or Periodic Survey happen?

A

2nd or 3rd year of the anniversary of the certificate - it simply replaces an annual survey
It is up to the shipowner what year to conduct this type of survey

28
Q

How often should an outside inspection of the ship’s bottom (OISB) be carried out?

A

CARGO (less than 15yrs old)
- 2 Dry Docks every 5 years
- Spacing between Dry Docks max 3 years
- 1 dry dock can be replaced with an in-water survey
CARGO (more than 15yrs old)
- 2 Dry Docks every 5 years
PASSENGER
- Dry Dock every year
- If not possible, MUST 2 dry docks every 5 years, the rest in-water surveys
- Spacing between Dry Docks max 3 years

29
Q

When can the surveys be carried out?

A

Within a 6 month window of the anniversary date (+ & - 3 months)
Only exceptions:
- PSSC = 3 month window (-3 month)
- Renewal surveys = 3 month window (-3 month) - can be extended as long as you give flag or class an explanation, evidence of equipment / aspects working fine, and when the next available date to carry out the survey will be

30
Q

You join a vessel as Chief Officer and you found out that some of your certificates have expired? Can you takeover?

A

Yes, you can take over the role as Chief Officer
HOWEVER, you can’t sail because you are an unseaworthy vessel

31
Q

What is the purpose of the Loadline Convention inspection?

A

To inspect the watertight and weathertight integrity of the ship

32
Q

What documents would be inspected during a Loadline Survey?

A
  • Certificate
  • Conditions of Assignment
  • Cargo Securing Manual
  • Stability Data Booklet
33
Q

What will you do to prepare for your Loadline Survey?

A
  1. Check Loadline certificate (validity, endorsement, records of condition of assignment)
  2. Inspect marks (deck line, loadlines, mark of class)
  3. Inspect watertight / weathertighness of vessel (hatches, openings, sounding pipes, watertight doors)
  4. Other areas to inspect (protection for crew - rails, lifelines, bulwarks, gangways; loadicator, means of escape in engine space)
34
Q

During the Loadline inspection, what will be checked?

A
  • Documentation (in date)
  • Physical Inspection (WTD, hatch covers, tank lids, bulwarks, manholes, air pipes, scuppers, sea chests)
  • Stability (check loadicator, test condition)
  • Any findings, Master will create a Corrective Action Plan
35
Q

MSN for the Loadline Convention…

A

MSN 1752

36
Q

What areas would be covered within a MLC Audit?

A
  • Certificates (MLC & DMLC)
  • SEA & Wages
  • Hours of Work & Rest
  • Leave & Repatriation
  • Accommodation & Recreational Facilities
  • Food & Water
  • Seafarer’s Complaints
  • Seafarer Documents and Safe Manning
  • Medical Certification & Care on Board
37
Q

What areas would be covered within an ISM Audit?

A
  • Certificates & Documentation
  • Resources & Personnel
  • Inspection & Maintenance (PMS)
  • Emergency Preparedness
  • Shipboard Operations
  • System Management
38
Q

What areas would be covered within an ISPS Audit?

A

Ensures procedures in place to implement security measures in the following areas:
* Acces to the vessel
* Restricted Areas
* Handling of Cargo
* Delivery of ship stores
* Handling unaccompanied baggage
* Monitoring the security of the ship

39
Q

How would you prepare for a Safety Radio Telephony (SRT) Survey?

A
  • Certificate validity
  • Form R
  • GMDSS Logbook (persons can operate, checks)
    Equipment depending on your trading area:
  • Primary (VHF, MF / HF, Inmarsat)
  • MSI (NAVTEX, EGC, Printers)
  • EPIRB
  • SART
  • Batteries (main & emergency)
    Maintenance contracts:
  • Mostly shore based
40
Q

List some of the contents of Form R for the Safety Radio Telephony Certificate…

A
  • VHF (RT & DSC methods)
  • MF (RT & DSC methods)
  • HF (RT & DSC methods)
  • Printer
  • Recognised mobile satellite service ship earth station
  • Secondary means of alerting
  • MSI receivers (NAVTEX, EGC from SAT-C, HF printer)
  • EPRIB (COSPAT-SARSAT or VHF)
  • SART (Radar or AIS)
41
Q

How would you prepare for a Safety Equipment (SEQ) Survey?

A
  • Look at previous deficiencies, certificates, form E
  • Logbook entries (drills & trainings, maintenance, inspections)
  • New equipment filled in on Form E
  • Training manuals
  • Operational Instructions
  • Surveys been carried out
  • Table of life saving signals
  • Nav equipment (compass, ECDIS, charts, publications, radar, ARPA, manuals, echo sounder)
  • Comms equipment (VHF two way comms, EPIRB, SART)
  • Pilot Ladder
  • Muster Lists
  • Signage to muster stations, FFE, LSA etc
  • LSA (lifeboats, liferafts, MES, davits, rescue boats, personal, equipment)
  • FFA (fixed, ship-shore connection, fire suits, fire lockers, extinguishers, service, fire plans, fire pumps)
  • Emergency generator
42
Q

List some of the contents of Form E for the Safety Equipment Certificate…

A
  • LSA (lifeboats - davit or freefall, liferafts, rescue boats, MES, personal appliances - lifejackets, lifebuoys, immersion suits)
  • SART
  • EPIRB
  • Nav Equipment (Compass - magnetic & gyro + repeaters, radar, ARPA, ARPA, charts - primary & secondary, publications, VDR (VDR or S-VDR), BNWAS, echo sounder, ROT indicator, day signalling lamp, comms to steering gear)
43
Q

How would you prepare for a Safety Construction (SAFCON) Survey?

A
  • Look at certificate (validity)
  • Previous deficiencies
    STRUCTURE:
  • Structural strength (tanks, holds etc)
  • W/T bulkhead
  • Decks (W/T, tunnels, bottoms)
  • W/T doors
  • Ballast, bilge, pumping & drainage
    MACHINERY:
  • UMS
  • Main machinery
  • Propulsion
  • Boilers
  • Lube oil installations (purifiers)
  • Control of machinery
  • Steering gear, ventilation, escapes
  • Comms between bridge & ECR
    EQUIPMENT:
  • Electrical installations (switchboard, lighting)
  • Anchors
  • Emergency towing arrangements (ETA)
  • Pump room, ventilation, cargo tanks
  • IG system
  • Gas measurement devices
  • Access to cargo spaces

Chief Mate (Unlimited) Orals 2024 (22 decks)

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