Chapter-7 Flashcards
The __ system gives commanders a credible, independentassessment of the capabilities of assigned forces.(131)
Inspection
What may Airmen at all levels visit the IG to report?(131)
Suspected systematic, programmatic or procedural weaknessesor Fraud, Waste, and Abuse (FWA) cases.
What is the overall purpose of the Air Force InspectionSystem (AFIS)? (131)
To 1) Enable and strengthen commanders’ effectiveness andefficiency; 2) motivate and promote military discipline; 3)improve unit performance and management excellence; and4) identify issues interfering with effectiveness, efficiency,compliance, discipline, readiness, performance, surety andmanagement excellence.
Who reports on Air Force organizations’ readiness,economy, efficiency and state of discipline to the SECAFand the Chief of Staff, US Air Force (CSAF)? (131)
The Inspector General (TIG).
Inspection is an inherent function of command exercisedat every level. What does it evaluate? (131)
1) Readiness; 2) economy; 3) efficiency; and 4) state of discipline.
The intent of the IG is to continuously improve theAir Force Inspection System (AFIS) by shrinking thedifference between readiness and readiness.(131)
Mission; inspection.
Each __ commander and Wing commander appointsan IG to set up an inspection program, consistentwith mission requirements, that assesses unit effectiveness,surety and other elements. (131)
MAJCOM. (MAJCOM IGs develop applicable guidelines,procedures and criteria for conducting inspections.)
List the three inspection types. (131-132)
1) Commander’s inspection program; 2) Unit EffectivenessInspection (UEI); and 3) Nuclear Surety Inspection (NSI).
Which inspection program facilitates requests forassistance from the MAJCOM/CC and staff and gives theWing Commander, subordinate commanders and wingAirmen information to assess risk, identify areas of improvement,determine root cause and focus resources?(131)
The commander’s inspection program.
Name the two outputs of the commander’s inspectionprogram. (131)
1) Wing Commander’s Inspection Report; and 2) managementinternal control toolset data.
The Wing Commander’s Inspection Report and themanagement internal control toolset provide data aboutwhat six things to Headquarters Air Force (HAF) andMAJCOM staffs? (131)
Adequacy of policy, training, manpower, funds, equipmentand facilities.
What are the four Major Graded Areas examined ina Unit Effectiveness Inspection (UEI)? (131)
1) Managing Resources; 2) Leading People; 3) Improvingthe Unit; and 4) Executing the Mission.
The Unit Effectiveness Inspection (UEI) is a monthslong,continual inspection of a unit’s effectiveness. T/F(131-132)
False. (It is years-long.)
Describe the cyclical sequence of events in a UnitEffectiveness Inspection (UEI). (132-Fig)
1) Continuous evaluation; 2) completion of a confidentialUEI survey; 3) an on-site IG visit, including Ainnen-to-IGSessions (A TIS), task evaluation, auditing and observation;4) completion of a UEI report, which is submitted to unit andMAJCOM commanders.
What necessary step occurs 90-120 days before theIG visits a site under the Unit Effectiveness Inspection(UEI)? (132-Fig)
A UEI survey is completed.
Nuclear Surety Inspections (NSI) evaluate a unit’smanagement of nuclear resources against which approvedstandards? (132)
Safety, security and reliability standards.
Nuclear Surety Inspections (NSI) use war reserve(WR) weapons when possible. What is used when WRassets are not available? (132)
Training weapons or weapon system simulations.
In Nuclear Surety Inspections (NSI), units are ratedSatisfactory, Satisfactory (Support Unsatisfactory) orUnsatisfactory. What happens if a unit receives an overallUnsatisfactory rating? (132)
The unit is reinspected within 90 days and must achieve aSatisfactory or the MAJCOM commander must approve itscontinued nuclear weapons-related mission.
What are the four inspection elements? (132-133)
1) Self-assessment program; 2) management internal controltoolset; 3) IG’s evaluation management system; and 4) gradingsystem.
What do Airmen report through the self-assessmentprogram? (132)
Compliance and non-compliance.
How do commanders and functionals throughout thechain of command use the management internal controltoolset? (132)
To monitor programs for real-time compliance and trends.
Who creates self-assessment checklists? (132)
Functional experts.
Why do functional experts create self-assessmentchecklists? (132)
To help Airmen understand what’s most important and tocommunicate compliance up the chain of command and appropriatestaffs.
What is the management internal control toolset?(132-133)
A web-based program that allows 1) Airmen to accomplishprogram management self-assessments and compliance withHigher HQ (HHQ) directives; 2) supervisors and commandchain to view compliance reports and program status; and 3)Functional Area Managers (FAM) to monitor unit performance..
The IG’s evaluation management system is the database for the IG Complaints Program. T/F (133)
False. (It is the database for the Air Force Inspection System (AFIS), used by IGs and MAJCOMs to record the unit’s overall rating, identify deficiencies, track corrective action plans and post the final inspection report.)
__ uses a five-tier rating scale for the inspectionsit conducts. (133)
The Air Force Inspection System (AFIS). (The scale includes ratings of Outstanding, Excellent, Satisfactory, Marginal and Unsatisfactory.)
List four inputs the IG Team Chief uses to determine a rating on the five-tier scale. (133)
1) Observations; 2) interviews; 3) audits; and 4) task evaluations.
What role do gatekeepers at all levels play in theinspection system? (133)
They l) ensure the inspection system is able to inspect units on behalf of the command chain; 2) see that a commander’s priorities take precedence over nonmission-essential activities; and 3) have the authority to approve or disapprove, schedule, deconflict and eliminate duplications on behalf of the commander.
Name four inspections or inspection-type activitiesthat gatekeepers lack the authority to approve. (133)
1) The Judge Advocate General (TJAG) Article 6 inspections; 2) The Adjutant General (TAG)-directed audits; 3) The IG (TIG)-directed Air Force Inspection Agency (AFIA) Secretary of the Air Force, IG (SAF/IG) inspections; and 4) inspection- type activities conducted by properly authorized DoD or other US Government (USG) agencies.
Who publishes TIG Brief, Air Force Recurring Publication (AFRP) 90-1? (133)
Air Force Inspection Agency (AFIA).
What is contained in TIG Brief, Air Force RecurringPublication (AFRP) 90-1? (133)
Authoritative guidance and information for commanders, IGs, inspectors and Air Force supervisors and leaders at all levels of command.
Who may submit articles for publication in TIGBrief, Air Force Recurring Publication (AFRP) 90-1?(133)
Anyone. (Articles should relate to anticipated or actual problems; recommendations to improve management; safety,security, inspection or operational techniques; exchange of lessons learned; best practices; or contemporary Air Force issues.)
The Air Force IG Complaints Program is a leadership tool that indicates where command needs to correct systematic, programmatic or procedural weaknesses and ensures resources are used effectively and efficiently. Name three other results. (133)
It 1) promptly and objectively resolves problems affecting the Air Force mission; 2) creates trust that issues can be objectively and fully resolved without retaliation or fear of reprisal; and 3) helps commanders instill confidence in leadership.
What is the primary charge of the IG? (133)
To sustain a credible Air Force IG system by ensuring responsive complaint investigations and the objectivity, integrity and impartiality of Fraud, Waste, and Abuse (FWA) programs.
Who investigates allegations of reprisal under theMilitary Whistleblower’s Protection Act? (133)
Only the IG.
Why were separate full-time installation IGs implemented? (133)
To remove any perceived conflict of interest, lack of independence or apprehension by personnel resulting from previously assigning chain of command and IG roles to the same official.
Installation IGs are the “eyes and ears” of the commander and report directly to the installation commander.Name five other IG roles. (133-134)
They 1) execute the commander’s inspection program, validating and verifying unit self-assessments and assessing unit effectiveness; 2) inform the commander of trends in potential areas of concern; 3) are the fact-finders and honest brokers in resolving complaints; 4) educate and train commanders and base population on their rights and responsibilities in the Air Force IG system; and 5) help commanders prevent, detect and correct Fraud, Waste, and Abuse (FW A) and mismanagement.
Why is it important to resolve the underlying causeof an IG complaint? (134)
It may prevent more severe symptoms or costly consequences, such as reduced performance, accidents, poor quality work, poor morale or loss of resources…
List several administrative inquiries or investigationsthat are not covered under the IG complaint resolutionvprogram because they are governed by other policy directivesvand instructions. (134)
Commander-directed inquiries and investigations; Air Force OSI or security forces investigations; investigations of civilian employees who have specific appeal rights under the law or labor union agreements; investigations under the authority of the UCMJ or the Manual for Courts-Martial (MCM); line of duty or report of survey investigations; quality assurance in the Air Force Medical Service Boards; Air Force mishap or safety investigations; Military Equal Opportunity (MEO) Treatment program; civilian Equal Employment Opportunity (EEO) programs; medical incident investigations; and matters normally addressed through other grievance or appeal channels, unless there is evidence that those channels mishandledthe matter or process.
Is dissatisfaction or disagreement with the outcomeor findings of an alternative grievance or appeal process sufficient basis to warrant IG investigation? (134)
No. (There must be evidence the process was mishandled or handled prejudicially.)
What form lists matters that should not be referredto the IG complaint resolution program? (134-Note)
AFI 90-301, Inspector General Complaints Resolution, Table3.6.
Name five things Air Force military members andcivilian employees must promptly report to an appropriate supervisor, commander, IG or other appropriate inspector, or through an established grievance channel.(134)
1) Fraud, Waste, and Abuse (FWA) or gross mismanagement; 2) violations oflaw, policy, procedures or regulations; 3) injustices; 4) abuse of authority, inappropriate conduct or misconduct; and 5) deficiencies or like conditions.
Complainants should try to resolve issues at the lowest possible level before sending them to the higher level or the IG. When should you use the IG system? (134)
When referral to the chain-of-command is futile and there is fear of reprisal.
What form do complainants complete to file a complaint or issue with the IG office? (134)
AF IMT 102, Inspector General Personal and Fraud, Wastevand Abuse Complaint Registration.
What document outlines the procedures for filing acomplaint or issue with the IG? (134-Note, 134)
AFI 90-301, Inspector General Complaints Resolution.
How may complainants to an IG file anonymously?(134)
Through an Air Force Fraud, Waste, and Abuse (FWA) hotline, the Defense hotline or directly with an IG.
Briefly list allegations when completing an IG complaint form - save supporting narrative detail and documents until you’re interviewed. T/F (135-Tbl)
True.
When completing an IG complaint form, write alleged violations as bullets that list what four things? (135-Tbl)
1) What violation was committed; 2) what law, regulation, procedure or policy was violated; 3) when the violation occurred; and 4) who committed the violation.
If more than 60 days pass between the alleged misconduct and the filing of an IG complaint form, what information must also be included in the report? (135-Tbl)
1) The date the complainant became aware of the conduct; 2) how the complainant became aware of the conduct; and 3) why the complainant delayed in filing the report.
After submitting the completed AF IMT 102 whilefiling an IG complaint, what must you do? (135-Tbl)
Set up a follow-on meeting to discuss the complaint.
Complainants have the right to file a complaint withan IG at any level without notifying or following thechain of command. Name six other rights. (135)
They may 1) file a complaint without fear of reprisal; 2) request withdrawal of their complaint in writing; 3) request the next higher IG review their case within 90 days of receiving a final IG response; 4) submit complaints anonymously; 5) submit complaints even if they are not the wronged party; and 6) request whistleblower protection.
A __ occurs when a responsible managementofficial threatens or takes unfavorable personnel action - or threatens to or withholds favorable action - in retaliation against a military member who makes or is prepared to make a protected communication. (135)
Reprisal.
Any lawful communication to an IG or Congress,regardless of subject, is a __ communication. (135)
Protected
A military member sends a lawful communication toan authorized recipient, disclosing evidence reasonably believed to indicate violation of a law or regulation. It is only a protected communication if he or she is the victim. T/F (135)
False. (It is protected regardless of whether he or she is the victim.)
May military members be restricted or prohibitedfrom making a lawful communication to the IG or Congress? (135)
No. (According to 10 US Code (U.S.C.) Section 1034.)
A first sergeant directs a member to stay within hischain of command instead of complaining to his Congressman about an upcoming deployment. Did he restrict the Airman? (135)
Probably. (Both public and private statements that may reasonably discourage Airmen can result in restriction.)
According to AFI 44-109, Mental Health, Confidentiality, and Military Law, supervisors may encourage Airmen to voluntarily seek mental health care, but only commanders may coerce them to do so. T/F (135)
False. (Neither commanders nor supervisors may ever coerce.)
Who reports allegations of improper Mental HealthEvaluations (MHE), reprisal and restriction to Congress each quarter? (136)
TheDoD IG.
Are allegations of improper Mental Health Evaluation(MHE) a Federal violation if substantiated? (136)
No. (Only reprisal and restriction are Federal violations ifsubstantiated.)
In the Air Force, who are most of the allegations ofimproper Mental Health Evaluations (MHE), reprisaland restriction against? (136)
First sergeants and senior enlisted personnel.
Complainants to an IG must file within __ daysof learning of the alleged wrong. (136)
60 days. (Wrongs not reported within that timeframe mayseriously impede collection of evidence and testimony.)
What happens to IG complainants who knowinglymake false statements or submit other unlawful communications?(136)
They are subject to punitive action.
When does the IG release the identity of complainantsto anyone outside IG channels? (137)
Only on an official need-to-know basis. (The IG protects theidentity of complainants.)
__ actions are steps a commander may take tocorrect behavior without resorting to punishment underthe UCMJ. (136)
Administrative. (After leadership by example, one-on-onecounseling and performance feedback fail to convince anindividual to conform to standards.)
The is an official record of unfavorable informationabout an individual’s performance, responsibilityand behavior. (136)
Unfavorable Information File (UIF).
Which documents must be filed in an UnfavorableInformation File (UIF)? (136, 136-Note)
Records of any I) suspended or unsuspended Article I 5 punishmentsof more than one month (31 days or more); 2)court-martial convictions; 3) civilian convictions where thepenalty is confinement for one year or more; 4) placement onthe control roster; and 5) other documented unfavorable informationat the commander’s discretion.
Who has authority to establish, remove or destroy anUnfavorable Information File (UIF)? (136)
Commanders at all levels; vice commanders; staff directors;directors at MAJCOMs, Field Operating Agencies (FOA)and Direct Reporting Units (DRU); and the senior Air Forceofficer assigned to a joint command.
Before establishing an Unfavorable Information File(UIF), what document(s) do(es) the commander show themember? (136)
AF IMT 1058, Unfavorable Information File Action, andoptional documents, such as Letters of Admonishment(LOA), Letters of Counseling (LOC) and Letters of Reprimand(LOR).
After the commander notifies a member that an UnfavorableInformation File (UIF) will be established, themember has __ duty days to acknowledge the plannedactions and provide pertinent information. (136-Note)
Three duty days.
Which person(s) cannot access Unfavorable InformationFiles (UIF) as needed in the course of their AirForce duties - the person on whom the file is kept, thefirst sergeant, an EPR rater, chaplain or security forcespersonnel? (137)
Chaplain. (The commander, Military Personnel Flight MPFpersonnel, IG, inspection team, judge advocate, paralegal,Military Equal Opportunity (MEO) personnel, Alcohol DrugAbuse Prevention and Treatment (ADAPT) Program personneland Air Force OSI are also authorized access.)
Which Air Force publication contains guidance ondisposition dates for Unfavorable Information Files(UIF)? (137)
AFI 36-2907, UJF Program. (Commanders keep the UIF andits documents for the disposition period, unless early removalis clearly warranted.)
The control roster is a rehabilitative tool that establishesa(n) __ -month observation period for memberswith substandard duty performance or who fail to meetor maintain Air Force standards of conduct, bearing andintegrity, on- or off-duty. (137)
6-month
Should a brief incident of substandard performance or an isolated breach of standards (not likely to be repeated)result in placement on the control roster? (137)
Usually not.
When may commanders direct an EPR - before enteringor before removing an individual from the controlroster? (137)
Either before entering or removing, or both.
An individual is shielded from other actions while onthe control roster. T/F (137)
False.
What happens if a member is not rehabilitated withinsix months of placement on the control roster? (137)
The commander initiates more severe action.
Which form does the commander use to initiate controlroster action? (137)
AF IMT 1058, Unfavorable Jriformation File Action.
Placement on the control roster is a mandatory UnfavorableInformation File (UIF) entry. T/F (137)
True
An individual placed on the control roster hasduty days to submit a statement on his or her behalf beforethe AF IMT 1058 is finalized. (137)
Three duty days.
When does the 6-month time period for a controlroster begin and end? (137)
It begins the day the AF IMT 1058 is finalized and ends at2400 hours six months later.