Chapter 5 Project Processes Flashcards
Understand how project processes are used to establish and evolve project plans, to execute the project plans, to assess actual achievement and progress against the plans and to control execution of the project through to fulfillment
Project Processes Include:
Project Planning Project Assessment & control Decision Management Risk Management Configuration Management Information Management Measurement
CMP
Configuration Management Plan
IMP
Information Management Plan
QMP
Quality Management Plan
RMP
Risk Management Plan
SEP
Systems Engineering Plan
WBS
Work Breakdown Structure
What is the purpose of the Project Planning Process?
Produce and communicate effective and workable project plans.
- Determine scope of project management and technical activities.
- Identifies process outputs, project tasks and deliverables
- Establishes schedules for project task conduct, including achievement criteria
- Establishes required resources to accomplish project tasks
Project Planning Inputs
Source Documents Supply Proposal Standard Lifecycle Models Project Portfolio Project Direction Strategy documents Project Tailoring Strategy Skilled Personnel Project Directives Corrective Actions
Supply Proposal
Proposal and technical results from the initial concept exploration phase
Standard Life-cycle models
List of models from which one can select the best for the project
Project Portfolio
Includes authorization to initiate project and project goals
Project Direction
Organizational direction of project, sustainment of projects meeting assessment criteria and redirection or termination of projects not meeting assessment criteria
Strategy documents Include (long list)
Organizational Strategic Plan. Strategies for: Implementation Integration Verification Transition Validation Operation Maintenance Disposal Decision Management Risk Configuration Management Information Management Measurement Acquisition Supply
Project Tailoring Strategy
Describes project-specific tailoring of the organization’s standard process
Skilled Personnel
The right people with the right skills at the right time
Project Directives
Internal project directives based on assessment and control activities
Corrective Actions
Resulting from project-related reviews and audits
Project Planning Process controls and enablers:
Applicable Laws & Regulations Industry Standards Agreements Project Procedures and Standards Project Directives Organization/Enterprise policies, procedures and standards Organizational/Enterprise infrastructure Project infrastructure
Project Planning Process Outputs
Project Plan Acquisition need Project Procedures & Standards Project Infrastructure needs Project performance measures needs Project human resources needs Systems Engineering Plan (SEP) Quality Management Plan (QMP) Work Breakdown Structure (WBS) Project Schedule Project Budget Project Constraints
Systems Engineering Plan includes
Identification of required technical reviews and completion criteria
Methods for controlling changes
Risk and opportunity assessment and methodology
Identification of other technical plans and documentation to be produced for the project
Project Budget Includes
Labor, infrastructure, acquisition and enabling system costs along with reserves for risk management
Project Infrastructure Needs
Infrastructure need and commitments to external stakeholders
Project Schedule
May include top-level milestone schedule and multiple tiers of schedule of increasing detail and task description with completion criteria and work authorizations
Project Assessment and Control Process Purpose
Determine the status of the project and direct project plan execution to ensure that the project performs according to plans and schedules, within projected budgets, to satisfy technical objectives
Project Assessment and Control Process Inputs
Project Plan Systems Engineering Plan (SEP) WBS Project Schedule Project Budget
Project Assessment and Control Process Procedures
Integration Verification Transition Validation Maintenance Disposal
Project Assessment and Control Process Reports (Inputs)
Integration Report and Verification Transition validation operation maintenance disposal decision risk Configuration Management Information Management Measurement Acquisition Supply Infrastructure Management Risk profile (risk matrix) Configuration baselines
Project Assessment and Control Process Outputs
Project Performance Measures Data
Project Status Report
Project Directives
Change Requests
Decision Management Process Purpose
Select the most beneficial course of project action where alternatives exist
How does ISO/IEC 15288:2008 define Project Processes?
Project processes are used to establish and evolve project plans, to execute the project plans, to assess actual achievement and progress against the plans and to control execution of the project through to fulfillment
What are the Project Planning Process activities?
Define the project
Plan Project resources
Plan Project Technical and Quality Management
What actions are performed in Defining a Project
Analyze project proposal and related agreements to determine project scope
Identify project objectives and project constraints
Establish tailoring of organizational procedures and practices to carry out the planned effort
Define and maintain a life cycle model that is tailored form the defined life cycle models of the organization
What actions are performed in Planning Project Resources?
Establish the roles and responsibilites for project authority
Define top-level work packages for each task and activity identified. Each work package should be tied to required resources including procurement strategies
Develop a project schedule
Define the infrastructure and services required
Define costs and estimate project budget
Plan the acquisition of materials, goods and enabling system services
What actions are present in Planning Project Technical and Quality Management?
Prepare a SEP; tailor Quality, Configuration, Risk and Information Management plans to meet the needs of the project
Tailor the organization Risk Management Processes and practices in accordance with the agreements and the SEP to establish a systematic approach for identifying and handling risk
Tailor the organization Configuration Management Processes and practices in accordance with the agreements and the SEP to establish a systematic approach for identifying and handling change requests
In what action do SE and project management intersect?
Creation of WBS
Two useful resources for Project Planning Process?
Project Planning Institute
ISO/IEC 16326 standard for project management
What activities are included in Process Assessment and Control?
Assess the project
Control the project
Close the project
What actions comprise the “project assessment” activity?
Determine actual and project cost against budget, actual and projected time against schedule, and deviations in project quality
Evaluate effectiveness and efficiency of the performance of project activities
Evaluate the adequacy and the availability of the project infrastructure
Evaluate project progress against established criteria and milestones
Conduct required reviews, audits and inspections to determine readiness for next milestone
Monitor critical tasks and new technologies
Make recommendation for adjustments to project plans
Communicate status as designated in agreements, policies and procedures
Analyze assessment results
What action comprise the “control the project” activity?
Initiate corrective actions when assessments indicate deviation from approved plans
Initiate preventive actions when assessments indicate a trend toward deviation
Initiate problem resolution when assessments indicate nonconformance with performance success criteria
Establish work items and changes to schedule to reflect the actions taken
Negotiate wit suppliers for any goods or services acquired from outside the organization
Make the decision to proceed, or not to proceed, when assessment support a tollgate or milestone event
