Chapter 3. Process Framework Flashcards
What is the process framework?
Processes organized into 10 knowledge areas and based on 5 foundational process groups.
The 5 foundational process groups of a process framework are:
- Initiating - processes that begin the project
- Planning - processes that create the plans that will govern the work
- Executing - processes the execute the plans and produce work
- Monitoring and Controlling - processes that compare the work results to the plan and make adjustments for the future
- Closing - the process that completes the project, phase or a component of a project
There are 49 processes that can be categorized into one of these process groups.
The 10 knowledge areas of a process framerwork are:
- Integration Management
- Scope Management
- Schedule Management
- Cost Management
- Quality Management
- Resource Management
- Communications Management
- Risk Management
- Procurement Management
- Stakeholder Management
The 49 processes categorized under process groups can also be organized under these 10 knowledge areas.
What is a process?
Inputs, tools and techniques, and outputs, which are combined to form processes, which are performed for a specific purpose, to accomplish an objective.
Examples of processes:
Develop a schedule
Identify the risks
What are inputs?
Inputs are the starting point of a process, informational building blocks to help form the recipe of a process (i.e. raw data/raw materials).
What are tools and techniques?
Tools and techniques are the actions or methods used to transform inputs into outputs. Techniques are methods, such as flowchating, to help frame, approach and solve problems.
What are outputs?
End result of our efforts, i.e. a document, product, service or result. All processes have at least one output. Outputs can become inputs into other processes, or as part of a broader deliverable, such as the project plan.
Occassionally there is overlap between processes, true or false?
True.
What verbs are associated with processes in the Initating process group?
Start, Begin as well overlapping verbs Create, Develop, Identify
What verbs are associated with processes in the Planning Process group?
Start, Begin as well as overlapping verbs Create, Develop, Perform
What verbs are associated with processes in the Executing process group?
Manage, Acquire, and Do as well as overlapping verb Perform
What verbs are associated with processes in the Monitoring and Controlling process group?
Validate, Review, Control, Monitor, Compare, Adjust as well as overlapping verb Perform
What verbs are associated with processes in the Closing process group?
Close
What does progressively elaborated mean?
That some processes are performed iteratively.
What is the difference between project phases and process groups?
All 49 processes can be performed one or more times in each project phase.
What processes fall under Process Group 1: Initiating?
(1) Develop Project Charter and (2) Identify Stakeholders to establish clear goals and authority.
This involves naming the Project Manager and generating a Stakeholder register. May be performed more than once during a single project. If performed in phases, each phase may require separate Initiation.
***What processes fall under Process Group 2: Planning?
24 of them: Develop Project Management Plan Plan Scope Managment Collect Requirements Define Scope Create WBS Plan Schedule Management Define Activities Sequence Activities Estimate Activity Durations Develop Schedule Plan Cost Management Estsimate Costs Determine Budget Plan Quality Management Plan Resource Management Estimate Activity Resources Plan Communications Management Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Responses Plan Procurement Management Plan Stakeholder Engagement
What processes fall under Process Group 3: Executing?
10 of them: Direct & Manage Project Work Manage Project Knowledge Manage Quality Acquire Resources Develop Team Manage Team Manage Communications Implement Risk Responses Conduct Procurements Manage Stakeholder Engagements *Processes to carrying out the project plan*
What processes fall under Process Group 4: Monitoring & Controlling?
12 of tem: Monitor & Control Project Work Perform Integrated Change Control Validate Scope Control Scope Control Schedule Control Costs Control Quality Control Resources Monitor Communications Monitor Risks Control Procurements Monitor Stakeholder Engagements *Things are measured, inspected, reviewed, compared, monitored, verfied and reported to ensure that the plan is working... I.e. Taking the results from executing processes and comparing them against the plan*
All Monitoring and Controlling processes will have at least how many inputs?
Two, one planned and one actual, compared for variances to see if changes are warranted.
About influencing future results… not to be confused with taking corrective action itself or “fixing” past mistakes.
What processes fall under Process Group 5: Closing?
Close Project or Phase
Generally done following customer acceptance, involves:
- Updating project records, project archives & lessons learned
- Releasing team
