Ch 3. Review Flashcards
The Initiating phase includes which task?
A. Assigning work to project team members
B. Sequencing project activities
C. Approving a project and authorizing work to begin
D. Coordinating resources to complete the project work
C. Approving a project and authorizing work to begin
The Initiating process concerns the formal acceptance of the project and authorizes the project manager to start the project work. Assigning work to project team members, sequencing project activities, and coordinating resources occur in the Planning process.
This person is responsible for authorizing the project to begin and signing the project charter.
A. Project sponsor
B. Executive in the organization who requested the project
C. Project champion
D. Project manager
A. Project sponsor
The project sponsor authorizes the project to begin and approves and signs the project charter.
Quality assurance, performance measuring and reporting, and change control are all part of which process?
A. Closing
B. Planning
C. Executing
D. Monitoring and Controlling
D. Monitoring and Controlling
Monitoring and Controlling deals with risks, performance measuring and reporting, quality assurance, governance processes, change control, and budget control.
A primary role of the project manager includes informing this person of changes, status, conflicts, and issues on the project.
A. The project requestor
B. The project sponsor
C. The project champion
D. The most influential project stakeholder
B. The project sponsor
A key role of the project manager is informing the sponsor of changes, status, issues, and conflicts on the project. The project requestor and stakeholders should be informed as well, but the primary role of the project manager involves informing the sponsor and keeping them updated.
Which of these activities occur during the Planning phase? Choose three.
A. High-level scope definition
B. Budget
C. Business case
D. Schedule
E. Change control
F. Resources
B. Budget
D. Schedule
F. Resources
The activities in the Planning process include the following: project schedule, work breakdown structure, resources, detailed risks, requirements, communication plan, procurement plan, change management plan, and budget. The project charter does include a high-level budget but the project budget is fully developed in the Planning process and is continually monitored throughout the remainder of the project.
The Closing phase addresses which of the following? Choose three.
A. Project sign-off
B. Lessons learned
C. Governance processes
D. Change control closeout
E. Integration plan is put into place.
F. Deliverables verification
A. Project sign-off
B. Lessons learned
E. Integration plan is put into place.
The Closing process is where the integration plan and transition of the product of the project to other areas of the organization is performed. Lessons learned, project sign-off, close contracts, releasing resources, and archiving documents occur during this process as well.
Which of the following options are processes in the project management process groups? Choose three.
A. Risk
B. Initiating
C. Monitoring and Controlling
D. Procurement
E. Scope
F. Planning
B. Initiating
C. Monitoring and Controlling
F. Planning
The five process groups are Initiating, Planning, Executing, Monitoring and Controlling, and Closing. Options A, D, and E are Knowledge Areas.
This phase is where the work of the project is performed.
A. Planning
B. Monitoring and Controlling
C. Initiating
D. Executing
D. Executing
The Executing process is where the work of the project is performed.
Which of the following is true concerning the project charter?
A. Describes the project schedule
B. Contains cost estimates for each task
C. Authorizes the start of the project work
D. Lists the responsibilities of the project selection committee
C. Authorizes the start of the project work
The project charter formally approves the project and authorizes work to begin. The project schedule and cost estimates are developed later in the Planning process.
Which of the following is performed once the project charter is signed?
A. You should hold a project kickoff meeting.
B. You should write the project scope statement.
C. You should submit the request and the project charter to the project selection committee.
D. You should develop the project schedule.
A. You should hold a project kickoff meeting.
After the project charter is signed and approved, you should hold a kickoff meeting with key stakeholders and key team members to discuss the goals of the project.
You have just defined the major events for the project that will be used to determine and measure checkpoints throughout the project and determine whether the project is on time. What are they?
A. Deliverables
B. Goals
C. Milestones
D. Tasks
C. Milestones
Milestones are major events in a project that are used to measure progress. They may also mark when key deliverables are completed and approved. Milestones are also used as checkpoints during the project to determine whether the project is on time and on schedule.
Your project sponsor has just signed the project charter. You held the kickoff meeting, and everyone on the team is anxious to get started on the work of the project. You are having a tough time holding them back and tell them you need to develop the work breakdown structure, schedule, and communication plan as a start. Which of the following is true regarding this scenario?
A. You’ve just completed the Initiating process.
B. Your team wants to jump right to the Executing process.
C. The next step in the project lifecycle is to begin the Planning process group.
D. The project sponsor has approved resources and funding for the project.
E. All of the above.
E. All of the above.
All of the options listed are true. If the project charter is signed, you have completed the Initiating process, and the sponsor has officially approved the funds and resources for the project. If the team is anxious to start working right away, they are jumping ahead to the Executing process group.
Identify the items that should not be included in a project charter. Choose three.
A. High-level budget
B. Project objectives
C. High-level cost-benefit analysis
D. Equipment and resources needed
E. Business case
F. Project description
G. High-level list of risks
C. High-level cost-benefit analysis
D. Equipment and resources needed
E. Business case
The project charter does not include a high-level cost-benefit analysis or the business case. The business case is its own document and is not part of the project charter. The business case is where the cost-benefit analysis is documented.
Which of the following describes the difference between deliverables and milestones? Choose two.
A. Milestones are used to measure performance.
B. Deliverables are used to measure performance.
C. Milestones are an output or result that must be completed in order to consider the project complete.
D. Deliverables are an output or result that must be completed in order to consider the project complete.
A. Milestones are used to measure performance.
D. Deliverables are an output or result that must be completed in order to consider the project complete.
Deliverables are an output or result that must be completed in order to consider the project complete. Milestones are used to measure performance.
These items are developed in the Initiating phase. Choose three.
A. Project budget
B. Procurement plan
C. Scope statement
D. Business case
E. High-level scope definition
F. High-level risks
D. Business case
E. High-level scope definition
F. High-level risks
The Initiating phase produces the project charter, business case, high-level scope definition, and high-level risks.
