Ch. 3 - Interviewing Flashcards
1
Q
Ch. 3 - Questions & Their Uses
A
- a question is any action that solicits an answer
- w’s are the tools of the trade for both parties in interviews and like all tools, each has a name, unique characteristic, performs specific functions, and enables us to complete tasks efficiently and effectively.
- questions may be the most powerful technology we have ever created because they allow us to control our lives and allow us to make sense of a confusing world by leading to insight and understanding
- a question need not be a complete sentence with a question mark at the end.
- it is any word, phrase, statement, or nonverbal act that invites an answer or response
2
Q
Open and Closed Questions
A
- they vary in the amount of information they solicit and degree of interviewer control.
- info may range from a single word to lengthy descriptions, narratives, and reports of statistical data
- control may range from minimal for open ended questions to maximum with closed questions
3
Q
Open Questions
A
- open questions invite open answers
- open questions vary in degree of openness ranging from a topic or area of inquiry to more specified subject matter.
- regardless, respondents have considerable freedom to determine the amount and kind of information to give
4
Q
Open Questions:
Highly Open Questions
A
- highly open questions place virtually no restrictions on the interviewee
- what do you recall about the blizzard of 1978?
- what was it like fighting in the mountains of Afghanistan?
- tell me about your safari in Kenya
5
Q
Open Questions:
Moderately Open Questions
A
- are more restrictive but give respondents considerable latitude in answers.
- how did you manage to dig out of your car after the blizzard of 1978?
- tell me about your most frightening experience while fighting in the mountains of Afghanistan
- what was it like visiting the Masai village during your safari in Kenya?
6
Q
Advantages of Open Questions
A
- interviewees can volunteer information and elaborate
- open questions encourage respondents to talk, determine the nature and amount of information to give, and volunteer information
- lengthy answers reveal what respondents think is important and motivate them to provide details and descriptions
- open questions communicate interest and trust in the respondent’s judgement, are usually easier to answer, and pose less threat.
- longer answers reveal a respondent’s level of knowledge, uncertainty, intensity of feelings, perceptions and prejudices
7
Q
Disadvantages of Open Questions
A
- interviewees can pick and choose, reveal and hide
- a single answer may consume a significant portion of interview time bc the respondent determines the length and nature of each answer
- one the other hand, respondents may give unimportant or irrelevant information, or they may withhold important info they feel is irrelevant or too obvious, sensitive, or dangerous.
- keep respondents on track and maintain control by tactfully intervening to move on.
- lengthy, rambling answers are difficult to record and process
8
Q
Closed Questions
A
- close q’s are narrow in focus and restrict the interviewee’s freedom to determine the amount and kind of information to provide.
9
Q
Closed Questions:
Moderately Closed Questions:
A
- restricted questions lead to restricted answers
- moderately closed questions ask for specific, limited pieces of information such as:
- what are you favorite places to eat?
- on which airlines have you flown during the past year?
- what was the first thought that came to mind when the principal announced over the PA system that the school was on lockdown?
10
Q
Closed Questions:
Highly Closed Questions
A
- highly closed questions may ask interviewees to pick an answer
- highly closed w’s are very restrictive and may ask respondents to identify a single bit of information
- which cruise line did you take on your Alaska trip?
- how much does it cost per credit hour for your online course?
- what is your e-mail address?
11
Q
Closed Questions:
Bipolar Questions
A
- closed q’s may be bipolar because they limit respondents to two polar choices. some ask you to select and answer from polar opposites
- bipolar questions offer polar opposites for answers
- are you going to the Sunday afternoon or Sunday evening service?
- do you usually work the day or night shift?
- are you a democrat or republican?
- other bipolar q’s ask for an evaluation or attitude
- are you for or against compulsory health insurance?
- do you approve or disapprove of the new library closing hours?
- do you like or dislike the new traffic circle at Cumberland and Kent?
- the most common bipolar q’s ask for yes or no responses
- have you voted yet?
- are you going to the staff meeting this afternoon?
- do you have an E-Z pass for the toll road?
12
Q
Advantages of Closed Questions
A
- they provide control and direction
- close w’s permit interviewers to control the length of answers and guide respondents to specific information needed.
- closed q’s require little effort from either party and allow you to ask more q’s, in more areas, in less time.
- answers are easy to replicate, tabulate, and analyze from one interview to another
13
Q
Disadvantages of Closed Questions
A
- closed questions stifle volunteering of information
- answers to closed q’s often contain too little information, requiring you to ask several questions when one open question would have done the job.
- they don’t reveal why a person has a particular attitude, the person’s degree of feeling or commitment, or why this person typically makes choices.
- interviewers talk more than interviewees when asking closed q’s, so less information is exchanged
- interviewees have no opportunity to volunteer info or explain info; and they can select an answer or say yes or no without knowing anything about a topic
14
Q
Open and Closed Questions
A
- as the amount of data decreases (more closed), your control increases, less time and skill are required, and the degree of precision, reliability and reproducibility increases.
- as you open up a question, the amount of data increases and the interviewees may reveal knowledge, level, understanding, reasons for feeling or acting, attitudes and hidden motives.
- interviews can include both open and closed questions with varying degrees of constraint to get the information desired.
- “are you familiar with the presidents job plans?” - bipolar question, and then follow it with an open-ended question like “what do you know about this plan?”
- an open question “tell me about your study abroad semester in Poland” can be followed with a closed question, “what was your first impression of Poland?”
- combinations often lead to the best results
15
Q
Primary and Probing Questions:
Primary
A
- primary questions make sense out of context.
- primary questions introduce new topics or new areas within a topic and can stand alone even when taken out of context
- “tell me about your trip to western Canada”
- “who was the most influential person in your life?”
- “how did you prepare to run the Boston Marathon?”
16
Q
Primary and Probing Questions:
Probing
A
- q’s designed to dig deeper into answers that appear incomplete, superficial, suggestive, vague, irrelevant, or inaccurate are called probing questions.
- unlike primary questions that can stand alone and make sense, probing or follow-up questions make sense only when connected to the previous question or series of questions
- probing questions make sense only in context.
17
Q
Types of Probing Questions:
Silent Probes:
A
- if an answer is incomplete or the respondent seems hesitant to continue, use a silent probe with an appropriate nonverbal signal such as eye contact, a head nod, or a gesture to encourage the person to continue.
- silence shows interest in what is being said, and is a tactful way to respect the answer and the respondent if you communicate disbelief, uncertainty, or confusion
- be patient and be quiet.
- What do you think of the President’s state of the union speech?
- it was about what I expected
- (silence)
- most of his ideas have appeared in the news or in other speeches over the past few months, so I wasn’t surprised by anything he said.
18
Q
Types of Probing Questions:
Nudging Probes
A
- a nudge replaces silence with a word or phrase.
- use a nudging probe if a silent probe fails and words seem necessary to get what is needed.
- it nudges the interviewee to reply or to continue.
- the nudging probe is usually simple and brief such as:
- I see.
- go on
- yes?
- and?
- so?
- uh-huh?
- a common mistake is the assumption that all questions must be multiple-word sentences.
- a lengthy probing question might stifle the interchange or open up a new area of topic, the opposite of what you want. valuable information and insights may be lost.
19
Q
Types of Probing Questions:
Clearinghouse Probe
A
- a clearinghouse probe is an essential tool for discovering whether a series of questions has uncovered everything of importance on a topic or issue
- it encourages respondents to volunteer information you might not think to ask for and to fill in gaps your questions did not elicit.
- this probing tool literally clears out an area or topic, such as the following:
- what have I not asked that you recall about this incident?
- is there anything else you would like for me to know?
- a clearing house probe enables you to proceed, confident that you have gotten all important information.
- you cannot anticipate or plan for all information a party might be willing to reveal, so what you do not ask may be more important that what you do ask.
20
Q
Types of Probing Questions:
Informational Probes
A
- pry open vague, superficial, and suggestive answers
- informational probing q’s are used to get additional information or explanations.
- for example, if an answer is superficial, ask a probing question such as:
- tell me more about your encounter with the Senator.
- what specifically did she say?
- if an answer is vague or ambiguous, perhaps inviting different interpretations, ask an informational probe.
- you say you are from a small town. what was its population?
- if an answer suggests a feeling or attitude, ask an informational probe:
- you still appear to be depressed about that three overtime loss
- would you be willing to accept your student’s comments about you on his Facebook page?