Ch 20 - Presenting and Pitching Your Ideas Flashcards
What are the stages of planning and researching a presentation?
- Plan and research subject
- Organize ideas
- Chose appropriate presentation style
- Create graphics and slides
- Practice and rehearse presentation
What are the differences between formal and informal presentations?
Formal presentations typically require slides and include speeches, workshops, trainings and briefings where informal presentations are more impromptu reporting. (planning required for both)
How do you plan and research a subject for presentations?
- Ask strategic questions about subject, purpose, audience and context of use (5 W and How)
- Define subject and purpose, analyze audience and context
Why do technology decisions need to be made up front when creating a presentation?
Choices between computer presentations, handouts, flipcharts, etc. shape decisions about content, organization, style and design.
What is the basic pattern for a presentation?
Introduction - tell them what going to tell them
Body of Topics - tell them
Conclusion - tell them what you told them
Questions
What tasks should an introduction of a presentation perform?
- Define the subject - use an interest grabber if possible
- State the purpose - inform, show, prove
- State your main point - what you want them to take away/do
- Stress importance of subject
- Offer background information if needed
- Forecast structure of presentation
What are some interest grabber techniques?
Ask a rhetorical question. State a startling statistic. Make a compelling statement. Relay an anecdote Use a quotation Ask for a show of hands to a question and follow up with an interesting fact, statistic or compelling statement related to that question.
How many topics/ideas can be comfortably conveyed in a presentation?
Two to five - if have more, see if can’t combine some
What are eight possible patterns that can be used in the body of a presentation?
- Problem, need, solution - great for new ideas
- Chronological - divided in to major time periods or past/present/future
- Spatial - divide space into zones
- Narrative - set a scene, introduce complication, evaluate complication, resolve complication, explain what was learned
- Methods, results, discussion - great for research
- Causes and effects - good for problem solving
- Description by features or functions - for products or processes
- Comparison and contrast - familiar to unfamiliar
What are the typical tasks of a conclusion?
- Signal conclusion
- Restate key points
- Reemphasize importance of subject
- Call audience to action
- Look to future
- Say thank you
- Ask for questions
What three types of questions will generally be asked at a presentation?
Elaboration, hostile, heckling.
What’s a three step method for deflecting hostile questions in a presentation?
- Rephrase the question to elaboration form
- Validate the question
- Elaborate on the answer and move on
(give hostile questioner only one opportunity for follow-up question/comment - move on to someone else or close discussion after that)
What’s the best approach to a heckler?
Don’t loose your cool. Commiserate and offer to meet following the presentation to address concerns. If they maintain floor, close presentation on time, close display, and leave or talk to others one-on-one.
What are four techniques for creating an appropriate style for presentations?
- Set a themes - logical map the feeling you wish to evoke for theme words to include
- Choose a persona - what role are you playing?/mask are you wearing?
- Show enthusiasm
- KISS - keep it simple
Good delivery means paying attention to what six aspects of your performance?
Body language Appearance Voice Rhythm Tone Use of notes
