CH 2 Staff Management 1 Flashcards
What must parties do that are in an employment relationship? (2)
- must deal with each other in good faith?
- must not do anything to mislead or decieve or likely to mislead or decieve each other
Who does the code of conduct apply to and when?
- Applies to anyone who is employed or engaged by NZP regardless of rank or position held
- Applies to actions both inside and outside working hour where those actions would bring police into disrepute or damage trust and confidence NZP has in us.
What is the SELF test?
- Scrutiny: Would behaviour withstand scrutiny of others
- Ensure Compliance: with CoC, Policy, GI’s, expectations
- Lawful: is decision/behaviour lawful
- Fair: is it fair and reasonable
What is the definition of a ‘Conflict of Interest?’
(Clue: PP conflict with POR)
As situation where our personal or professional interests may conflict with our position, obligations or responsibilities as a Police employee.
How do we protect ‘Our Reputation?’
(Clue: P, J, A, D, I, I)
- Act professionally
- Good judgement
- Accountability
- Not bring Police into disrepute
- Consider impact of behaviour
- Protect police integrity
What do we need to do consistantly with regards to ‘Our Information’ we have access to? (2)
- practice good judgement & integrity
- where unsure, seek advice
What factors must be considered when considering if a behaviour/decision has breached the CoC?
Clue: Nature..,Intent..,Position..,Ability..,Impact..,Trust..,Past
- Nature and circumstances
- Intent -was decision made knowingly
- Position, Duties, Responsibilities
- Ability to fulfil duties/responsibilities
- Impact on NZP and relationships
- Impact on trust & confidence of NZP in member
- How similar behaviour dealt with in past
Why does the Code of Conduct exist? (3)
Clue: Standard of Behav, Conduct self in accord with CoC, breach may
- describes the standard of behaviour expected of all police employees
- every employee must conduct themselves in accordance with CoC
- breach of COC may lead to disciplinary action
Misconduct and serious misconduct can apply to behaviour that has occurred _______ __ ____.
(finish the sentence)
…outside of work.
What is misconduct?
Behaviour or actions that breach the CoC or other police policies. (may not justify dismissal could result in formal disaplinary action)
What is ‘Serious Misconduct?’
Clue B and A…
- Behaviour or actions that breach the CoC or other police policies and employment agreements
and
- Seriously undermine or damages the Trust & Confidence the police have in you
- …calling into question if the relationship can continue*
What is ‘Performance Management?’
Clue: “PM is about seeking…”
PM is about seeking improvement through dialogue and support to enable the employee to perform satisfactorily
(It is not a disaplinary process!)
- Is Performance management a disciplinary process?
- Can perfomance management become a disciplinary matter?
- No
- Yes but only where an employee has be unable or unwilling to satisfactorily improve following a Performance Improvement Plan
Performance Management
When having an ‘informal discussion,’ how should this be done? (7)
Clue: #1 Talk in private…
- Talk in private
- listen to employee
- dont become formal disciplinarty action
- reach agreement where possible
- Send letter of discussion
- Arrange follow-up meeting
- Wellness services?
What should you do before a ‘Performance Meeting’ with a staff member?
Clue: IDMS, IL, F, HR, CL, S
- Identify minimum standard & shortfall (keep discussion on shortfall)
- Invitation letter
- Set up PM File (Separate to PA file)
- Discuss with HRM (about options)
- Discussion checklist
- arrange support person (where required)
What are the five parts you should go through during a ‘Performance Meeting’ with a staff member?
Clue: I,PI,OR,PS,RK
- Introduction
- Provide Information
- Opportunity to respond
- Problem solving (support, training, assistance, PIP)
- Record Keeping (notes signed by both)
What ten things should a Performance Improvement Plan contain? (10)
Clue: PI,MAS,RS,SR,F,RP,PM,SD,CP,S
- Performance to be improved
- Minimum acceptable standard
- Remedial steps
- support and resources
- Feedback: How & when
- Review Period
- Progress meeting dates
- Start Date of PIP
- Consequences possible
- Signatures
What are the four steps for Performance Management?
Clue ID, PM, PIP, CP
- Informal discussion
- The Performance meeting
- The Performance Improvement Plan
- Completion of PIP-required standard reached
What must Police, employees and their representatives do in ‘Good Faith’ when engaging with each other? (3)
Clue: OHR,RC,AC
- engage openly honestly and respectfully
- responsive and communicative
- active and constructive (maintaining relationship)
How must police conduct a disciplinary process? (10)
Clue: fair, reason, notify, details, advise,reponse, consider, notify, outcomes, ensure
- fairly and reasonably
- only when good reason to
- notify employee(s)-unless exceptional circumstances
- Provide details of specific allegations
- advise rights
- reasonable opportunity to respond
- consider explanation
- notify of outcome
- outcomes are proportionate
- ensure privacy
If undergoing an employment diciplinary process, when should an employee be put on restricted duties, suspended or stood down? (2)
- There is risk in allowing them to continue current duties
- necessary and appropriate to remove employee
(seek HR adivce before doing this)
What are the nine steps for the ‘Disciplinary Process Guidelines?’ (9)
Clue: IA,C,C&EI,RD,DA,IS,I&IM,D,O
- Initial Assessment
- Categorisation -HR, Professional Conduct team
- Criminal & Employment investigations (how/when)
- Ristricted duties, suspension, stand down
- Drafting Allegations -disclosure
- Investigation-Initial steps
- Investigation & Investigation meeting
- Making decision
- Outcomes
What are the five considerations when doing an initial assessment for a potenital disciplinary matter? (5)
Clue: S,S,B,IC,NS
- Any substance/need more infomation
- Speak/notify employee? (or others)
- Breach? (CoC, policy, employment agreement)
- What info available for consideration?
- appropriate next steps?
What are the three possible pathways to come out of the ‘Initial Assessment?’
- No conduct or performance concerns
- Potential misconduct/serious misconduct
- Performance issue
What is the role of those catagorising a potential disciplinary matter? (3)
Clue: review, determined, detail
- Review all information
- Determined if investigation needed (may be ready to go straight to disciplinary meeting)
- Detail clear allegations
When ‘Categorising’ a disciplinary matter, what four types of matters are considered?
Clue: #1. Internally Identified,C,I,TM
Internally identified
Complaints causing concern
IPCA s.13 (Notificable incidents)
Significant traffic matters
Disciplinary Process
What are the four possible outcomes of the ‘Categorisation’ part of the process?
Clue: N,PM,EI,CI
- No further action
- Performance Management
- Employment Invesitgation
- Criminal Investigation