Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

ENG > Basic Principles & Characteristics of Technical Writing & Styles of Technical Writing > Flashcards

Basic Principles & Characteristics of Technical Writing & Styles of Technical Writing Flashcards

1
Q

3 Stages of Writing Process

A

Pre-writing
Writing
Rewriting

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

where the writer writes and composes information pertaining to the purpose of his paper, choice of topic, and gathers information

A

Pre-writing

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

the part where the writer writes his first draft and works out on the important details of his work

A

Writing

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

also known as the revision stage where the writer revises his work to ensure that the content of his paper is relevant, the ideas are well organized, and grammar and mechanics are clearly observed

A

Rewriting

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

Basic Principles of Technical Writing

A

● Know you readers
● Use simple, concrete & familiar language
● Introduce your report in a well-organized manner
● Have a clear and exact purpose
● Use correct format
● Adopt ethical standards

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

Qualities of a Technical Writeup

A

● Accessibility
● Accuracy
● Clarity
● Correctness
● Objectivity
● Thoroughness

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

○ When you are writing a report or any type of correspondence, always have in mind that there is a specific reader, real or imaginary
○ Consider that they are intelligent but need to be informed

A

Know your readers

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

○ Before you start to write, remember to decide on what the exact purpose of your report or write-up is
○ Make sure that every detail — words, sentences, paragraphs make a clear part of that purpose

A

Have a clear and exact purpose

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

○ Used so that report is easily understood
○ It will clearly define and visualize your work
○ The use of these will avoid confusion form your readers

A

Use simple, concrete & familiar language

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

○ Assist your reader to a complete understanding of your idea through clear description, definition, and explanation
○ The writer must check every part of his report to see whether he has followed the basic principles

A

Introduce your report in a well-organized manner

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

○ Using this will attract the attention of the readers
○ Aside from the aesthetic sense, the layout must follow the standard forms of writing

A

Use correct format

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

○ As a writer, you only present facts, figures, and statistics that focus only on your subject matter in an impersonal manner
◆ A good technical writer emphasizes only facts and data
◆ His work is free from biases and unfairness

A

Adopt ethical standards

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

means capable of being reached, used or seen, understood or appreciated, and easy to deal with

A

Accessibility

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

Accessibility’s aim is for

A

ease of navigation and availability

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

means that it is definite and precise

A

Accuracy

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

Accuracy means that it is?

A

definite & precise

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

○ It is essential that you as the writer, know and understand the background of your intended reader so that, when he reads your document, it can be easily understood without any doubt or confusion
○ Your document becomes meaningless if the intended reader does not understand your message

A

Clarity

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

○ When writing, avoid unnecessary words that will put your reader in a dilemma
○ Your document must be clear so that the text becomes easy to understand

A

Clarity

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
19
Q

○ Effective technical communications (in writing or verbally) cannot be achieved unless you successfully comply with appropriate grammatical and technical rules
○ Also, you must always ensure that the information (data) you present is accurate and up-to-date

A

Correctness

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
20
Q

Effective technical communications (in writing or verbally) cannot be achieved unless you successfully comply with appropriate _____

A

grammatical & technical rules

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
21
Q

You must always ensure that the _____ you present is _____ and _____

A

information (data)
accurate
up-to-date

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
22
Q

Aspects of technical communications that should be adiusted according to your audience level

A

◆ the amount of detail
◆ organizational pattern
◆ level of technicality
◆ type of vocabulary
◆ mechanics
◆ appearance

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
23
Q

○ The spirit of balance and fairness is important in technical writing
○ Our writing should not be influenced by personal feelings, opinions, prejudice, or interpretation

A

Objectivity

24
Q

means that you have examined or reviewed all the details of your written report and sees to it that it is complete and clear

A

Thoroughness

25
Q

Thoroughness means that you have _____ or ___________ of your ______ and sees to it that it is ______ and ______

A

examined
reviewed all the details
written report
complete
clear

26
Q

Legal & Ethical Considerations when preparing Technical Papers

A

Copyright Law
Trademark Law
Contract Law
Liability Law

27
Q

– covers the protection of the rights of the author
– protects original “works of authorship” which covers reproduction, adaptation, distribution, and display

A

Copyright Law

28
Q

pertains to federal protection of the writer

A

Trademark Law

29
Q

– can be a phrase, symbol, logo, design, or shape
– can be something that has gained reputation in the marketplace like book series, an author’s name or even a signature

A

Trademark

30
Q

covers written warranties or the writer’s implied warranties

A

Contract Law

31
Q

pertains to responsibilities or obligations of writers especially claims they made on their paper

A

Liability Law

32
Q

– a writer’s way of writing
– a manner by which he expresses his thoughts and feelings in language

A

Style

33
Q

Effective writing always involves the ______, _______, and __________

A

choice of words and expressions
the arrangements of words within sentences
variety in the patterns of the sentence

34
Q

Rules and Guidelines to Achieve Style in Technical Writing

A

● Keep the Main Idea on Top
● Use Normal Word Order
● Use Active Voice
● Use Parallelism
● Avoid Wordiness
● Avoid Redundancy
● Choose a Tone
● Use Positive Words & Verbs
● Tune to the Audience

35
Q

the key principle in writing so that your sentences are easy to understand

A

Keep the Main Idea on Top

36
Q

– normal word order in English
– this order makes it easier to read as it reveals the topic first and the structures the idea
– this order produces sentences which are clear to the readers and do not cause any confusion

A

Subject-Verb-Object

37
Q

– emphasizes performer of the function and not the receiver
– helps the reader follow the meaning quickly as it is sticking to subject-verb-object pattern

A

Active Voice

38
Q

When the subject acts, the verb is in the

A

active voice

39
Q

When the subject is acted upon, the verb is in the?

A

passive voice

40
Q

using of similar structures for similar elements

A

Use Parallelism

41
Q

repeating of key words for emphasis so that the reader has better recall

A

Repeat for Emphasis

42
Q

○ Generally, concise expressions are more effective than verbosity
○ Eliminate all repetitions, subordinate clauses etc. to make the writing compact and pointed

A

Avoid Wordiness

43
Q

words that say the same content

A

Redundancies

44
Q

achieved by saying anything only once

A

Conciseness

45
Q

can communicate as much as the content of the message

A

Tone

46
Q

Tone that implies that the writer is in command and is appropriate when the writer addresses subordinates

A

Forceful Tone

47
Q

Tone that is used when the reader has more power than the writer

A

Passive Tone

48
Q

Tone that implies that reader and writer are equal

A

Personal Tone

49
Q

Tone that is employed when the writer is not important and the situation is neutral

A

Impersonal Tone

50
Q

a sure way to involve audience and convince the reader the benefits of your subject matter

A

Use Positive Words & Verbs

51
Q

the key for effectiveness of your document with the reader

A

Tune to the Audience

52
Q

can either be a noun or a pronoun

A

Subject

53
Q

pronouns that can be singular or plural in number or can be both

A

Indefinite Pronouns

54
Q

2 ways authors lose their readers

A

● unfamiliar words
● overly long sentences

55
Q

useful when the writer does not know or does not want to name the doer in the sentence

A

Passive Voice

56
Q

should always be preferred than the passive voice because the verbs are stronger, sentences are shorter, and the reader gets the meaning at once

A

Active Voice

57
Q

It is important for the writer to consider that ______ is to ______. Technical writing emphasizes objective reporting with no ________. To achieve this, the writer must have a proper ________, good _______, and clear paragraph organization.

A

goal of effective technical writing
make information flow easily and clearly
room for different interpretations
choice of words
sentence structure

ENG (9 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2024 Bold Learning Solutions. Terms and Conditions