Admin

Question 1

Documention for Needle Stick / Animal Bite / Exposure

Answer 1

FRD-314

Injury Packet (if injured) FRD-071

Obtain Pt info (Name, DOB, MRN)

Notify EMS Capt and Safety Officer

Question 2

Documentation for Loss Meds / CSK Discrepency

Answer 2

If Non-CSK: Notify EMS Capt and replenish medications

If CSK: Notify EMS Capt, Battalion Chief, Deputy Chief, and complete FRD-105 Controlled Meds Discrepency

Question 3

Steps for Lost / Damaged IT equipment

Answer 3

Submit Lost / Stolen IT Equipment E-Form

Fill out Risk-03, email copy to Property Inventory Manager

Question 4

Steps for Lost Radio

Answer 4

Notify Deputy Chief

Risk-03

Email Property Inventory Manager

Police Report

Suspicious Activity Report (SAR)

Question 5

Non-Collision Vehicle Accident

Answer 5

Complete FRD-072

Question 6

Vehicle Accident with Collision (Property Damage Only)

Answer 6

Report immediately to DPSC (Sends BC/SAFO/PD)

Get name, address, insurance and policy # of other driver and witnesses
Provide Inc#, Email for Risk management

Complete Safety Incident Reporting System to include: Citizen Property Damage Report (Risk05) / FRD-317 / FRD-072 / Risk-03 if damaged equipment on unit

Contact Duty Apparatus and M5

Question 7

Vehicle Accident with Collision (injuries)

Answer 7

Report immediately to DPSC (Sends BC/SAFO/PD)

*Call for additional resources for injuries

*Treat and transport any injuries and complete appropriate epcr reports

Get name, address, insurance and policy # of other driver and witnesses, Provide Inc#, Email for Risk management

Complete Safety Incident Reporting System to include: Citizen Property Damage Report (Risk05) / Citizen Injury (Risk06) / FRD-317 / FRD-072 / Risk-03 if damaged equipment on unit

Contact Duty Apparatus if needed and M5

Question 8

Workplace Violence (Verbal or Physical Altercation)

Answer 8

Separate parties to different locations on site

*Request PD if necessary

Investigate what happened

Complete Workplace Violence Incident Form (FIN-03) and send to HR

It will then be sent to Professional Standards Office (PSO) and Risk Management

Question 9

Harassment Complaint

Answer 9

Immediately Stop the behavior

Investigate behavior

Report it to direct supervisor and OHREP

Have complaint filed directly with EEOC

Question 10

Romance with other personelle

Answer 10

Employees developing a romantic or sexual relationship while assigned to the same work location or section shall be required to immediately notify their immediate supervisor to
determine whether reassignment is required.

Employees with family members, household members, or extended relationships must not be assigned to the same office, unit, or station on a given shift and/or work location.

Request memos on relationship and send up chain for reassignment.

Question 11

Drugs/Alcohol Impairment (Fitness For Duty)

Answer 11

Stop immediate action and relieve them of duty

Keep employee at work location, dont let them eat or drink

Notify BC and DFC, and complete FRD-025 Fitness for Duty

Notify Professional Standands Office

Employee is placed on admin leave after testing and will remain until results return

Fire Chief or designee makes determination after results if employee returns to duty, will need to be cleared by PSOHC (FRD-158) work status form

Question 12

Physical / Psychological Impairment (Fitness For Duty)

Answer 12

Notify BC and DFC and consult findings / concerns

Relieve employee of duties and assignment

Fill out FRD-025 (Fitness for Duty) stating reasons for relieving employee

Question 13

Cot Drop

Answer 13

Check for Injuries

Notify DPSC

Notify Receiving facility

Notify EMS Capt / SAFO

Investigate Cause (Equipment failure or personnel failure)

Cot OOS

Document (FRD317 And Memo)

Question 14

Missing or Damaged Knox Box Keys

Answer 14

Immediately notify Capt II of Operations Bureau / BC / DFC

Document in log book

Fill Out FRD-048A (Rapid Entry System Key Replacement)

Deliver form and broken keys in person

Fill Out FRD-048 (Rapid Entry System Key Issuance)

Question 15

Loss Property

Answer 15

Complete Risk-03 within 24hrs

SAR if it could be used nefariously

Police report if stolen or vandelism

Question 16

Broken LIghts / Locks / Windows / Doors

Answer 16

Non-Emergent: Complete Facility Work Order Form Online

Emergent: Call Facilities Management
Department (FMD)

Question 17

Citizen Complaint (EMS Call)

Answer 17

FRD-019 EMS Inquiry Intake Form can be filled out by citizen, and sent to Quality Management and Beth Adams

Question 18

Citizen Complaint (Other)

Answer 18

FRD-299 Professional Standards Complaint

Sent to Professional Standards Office (PSO)

Question 19

Citizen Complaint (HIPAA)

Answer 19

Citizen should contact FRD Privacy Officer or Fairfax County HIPAA Compliance Manager

Complete HIPAA Feedback Form

Question 20

Personnel Arrives Late (Time and Attendance)

Answer 20

Supervisor may deem tardiness excused due to circumstances

Should be notified at least 1hr in advanced of being tardy, give a reason for being tardy, and expected arrival time. Tracks for 365 days of previous incident

1st Time: LWOP for time to nearest 1/10 of an hour / and Oral Reprimand

2nd Time: LWOP for time to nearest 1/10 of an hour / and Written Reprimand

3rd Time: LWOP for time to nearest 1/10 of an hour / and Proposed suspension for 2 days

4th Time: LWOP for time to nearest 1/10 of an hour / and Proposed Dismissal

Question 21

Personnel Is No Call / No Show (Time and Attendance)

Answer 21

Fail to report to duty or notify officer within 1 hour after start time

1st Time: Arriving within 1hr = LWOP 1/10 of an hour and
Written Reprimand
Arriving after 1hr = LWOP 1/10 of an hour and
Proposed Suspension 2 days

2nd Time: No Matter Time = LWOP 1/10 of an hour and
Proposed Dismissal

Question 22

Flex Work Schedule

Answer 22

Fill Out FRD-005 (Flexible and Alternative Work Schedule)

Send it up the chain of command

Question 23

FMLA Leave Request

Answer 23

Notify 30 calendar days in advanced if possible

Complete FRD-087 (Request for FML) and email it to FML Coordinator

Provide FML Notice and Eligibility Form (WH-381) within 5 days of request

Time and Attendance Addendum (FRD-214) to reflect employees hours

Question 24

Accepting Monetary Donations

Answer 24

Place in sealed envelope. Info on outside of envelope:

Name and Signature of person receiving
Date Received
Amount Received
Circumstances surrounding donations, and if designated for specific purpose

Send up chain of command to Deputy Chief

Question 25

CRT

Question 26

Forcible Entry in a home

Answer 26

Only done if potential life safety or hazardous condition exists

Place door hanger notice of forcible entry

Question 27

Jury Duty

Answer 27

If more than 4hrs: you don’t have to report to work the same day

If you’re scheduled to serve the day after a work day: you must be released by 1700 and placed on CVL Leave

If required to call a jury check-in number during a scheduled work day: you should be placed on CVL until determination of jury status is made. If required: stay on CVL. If not required: report to work asap.